An event proposal is a tool used to frame the execution of a project. This is a document that houses everything involved with an event from start to wrap up. There are many variables that need to be considered when creating an event proposal. This usually will include the scope of the event (i.e. a number of people attending, date and time), audience, goals, budget, venue details, key personnel, event staff, a communication plan, vendor information, decor, program, and a timeline.
For this practical exercise, I was given the guidelines that this would cultivate and steward relationships with donors who have given $500+ to the college. Additionally, donors are invited to bring guests who may be interested in being philanthropically involved with the college. Other then these guidelines the sky was the limit, so I got a have some fun thinking of the endless possibilities that an event like this could encompass. I settled on a Summer concert and BBQ. Bellow I have included an attachment of what I came up with.