Additional Meeting Information

Travel Logistics:

Meeting participants are required to arrange their own transportation. If you have special needs, we will help.

Capital Aeroporter:

The Aeroporter is the easiest way between the airport and Evergreen.

Assembly point: is at the south end of Terminal Building near the door marked “00”. The Conference Rate to The Evergreen State College A–Dorm or your hotel for one passenger is $42.00 One-Way or $61.00 Round Trip – This is the Conference Non-Refundable Rate. Even better Group Rates are available, but ONLY for groups that are ON THE SAME FLIGHT AND BOOKING TOGETHER – if this fits you, ask for details when you register. Reservations are required in order to receive the convention rate. Once you purchase a Round-Trip Convention Rate ticket, you cannot receive a refund for the 2nd half of your ticket. All walk-on passengers at the airport without reservations will pay full-fare for Round-Trip tickets.

Payment Type: If possible, credit cards should be used to reserve your transportation.
To receive your conference discount online: Go to the Capital Aeroporter website:

    • Choose Book a Ride and scroll down the Select the Group or Coupon icon
    • Type PHAGE  in the group discount code and click Go
    • When you select your drop-off location, choose TESC (A-DORM) or your Hotel.

To receive your conference discount via telephone:
Please state that you are attending the Phage meeting at the Evergreen State College, and state the letters PHAGE, to ensure that your reservations are combined with all other event reservations.

Capital Aeroporter Counter: The Airporter/Shuttle Bus Counter area is located directly inside door “00”, with a TV screen above giving the next departure times for this and other area shuttles. To get there, stay inside the Terminal Building and walk to the far South End of the Terminal.  The South End is beyond the International Flight Baggage Area #1. (Do NOT cross the bridges.)

You can contact or or by telephone at 1-800-962-3579.

Arrival: The shuttle drops you off at your hotel or at Dorm A, where you can register at any time, with a way to call for help at late hours. Summer Grant Services phone no: 867-6192; after 11 PM: 867-6195 There is a phone next to the check-in desk on the first floor of the A dorm you can use to check in if you arrive late.


If you are driving, park in F lot, behind dorms; no parking ticket is required on Saturdays and Sundays. A map with directions is available online at

Genomics workshop:

Please reconfirm or cancel your plans to take part in the phage-genomics workshop on Sunday AM, 9:30-1:30; it will take place in Sem II building E, (nearest to the main-campus bus loop), room E1105, with some activities in D1105. Bringing a laptop computer to the workshop is strongly advised. Every seat has electrical outlets.

Sunday afternoon BBQ:

will start about 2PM and go until 4PM; a van shuttle and maps (for those interested in the scenic walk) will be available for getting there. Beer, fruit juice, and water will be provided; bring pop if you prefer it.

Mount Rainier:

Please confirm or cancel your plans to go to Mt. Rainier on Friday; the ride is approximately 2 hours each way. The main transportation will again be 2 buses. We leave Olympia around 10:00, and will leave Mt. Rainier around 4:00. Some people choose to go for a longer hike, while other people stay close to the lodge depending on what each person wants to do. Indicate if you plan instead to be taking or riding in a private vehicle. We will also have 1 or 2 vans that can drop people off directly at the airport on the way back for later-evening flights.

Other logistic information:

Wi-fi: There is good wi-fi access in the dorms and in many campus buildings, but be aware that there are very few electrical outlets in the lecture hall and cell phone service is spotty throughout the campus especially indoors.
Talks: Speakers will be held tightly to their scheduled amount of time, which includes questions. You will be given signals 5 min and 2 min before your time is up. One minute before the end of your time we will be setting up the next person while you answer final questions. The lecture hall will be available for practice.
Posters: If you don’t want to carry your poster, you can send it as a PDF or Adobe Illustrator file to us at by July 28, have it printed here (a 44 x 60 poster will cost $42.00) and pick it up in the poster room. For those presenting posters, we suggest adding a photo of each attending author so others can easily find you for discussions throughout the meeting.

Cost of printing poster on Fabric:

  • 44×48: $24(fabric)+$22(ink)=$46.00
  • 44×42: $22(fabric) + $19(ink) = $41.00
  • 44×36: $18(fabric) + $17(ink) = $35.00

*If you’d like to use fabric as your poster medium, please notify us with your desired number of posters and their dimensions by July 12th at the latest. We will be ordering the fabric then and need to make the appropriate arrangments.

Printing poster on Luster Paper:

  • 44×48: $30.80
  • 44×42: $29.40
  • 44×36: $25.20

Please ensure we have your poster sent to us a week before the meeting (by the morning of Monday, July 29th) if you want your poster printed.

You can pay for your poster either with cash at the conference, or through Evergreen’s website.