Management team minutes 6-19-12

Present: Aaron, James, Jamie, Rip, Tony, Susan

Parking Services: Susie is meeting with Aaron soon to discuss technology issues in Parking Services. James & Jamie believe that this is related to a reporting tool she would like to implement called Flywriter. Background information was given on the scenario.

Retreat Planning: Aaron will look at last week’s notes and will create an initial agenda for us to review and give feedback.

Two-factor/IDM:  Aaron will contact UW to find out what they are using to see if it’s worthwhile to go visit with them to get more information on their products/systems. Management team still needs to discuss what method we want to go with as far as 2-factor authentication (token, mobile, etc).

Security Plan: The security plan is about 90% done. James is working on it.

Accreditation: The accreditation work Rip facilitated has been finished and passed on to Collin.  We will need to probably revisit this in a few months.

Media Services Server/Storage Request: This is potentially a very large system with considerable implications for impact/security on college IT infrastructure.  Important to get a clear plan from Media Services with cost, outcome, objectives, impact and risks. This should be discussed with Amy Betz and/or Michael Zimmerman. Aaron will get with Amy to add to competing Academic Project list.

ORS Phase 1 and Phase 2: Legislative request going forward and need an investment plan. Risk assessment on each individual project separately. Tony will put together the initial project plans for the OCIO and send out so the other managers can contribute. Goal is to have this complete by end of July.

OCIO IT Spend Tracking: There may be an update to the online portfolio process that will be a hosted service called Apptio. Stay tuned.


  • Web Designer Position: Job to be posted this week.
  • Network Engineer: There are some applicants and the committee is moving forward.
  • Client Services ITS2: Lots of applicants.

Evaluations: Get them done and update job descriptions when needed.

Aruba Access Points: Purchased 192. Administrative Computing purchased 7 access points and wants plaques. 🙂

Space: Lots of moving around, dominoes and displacement. More people than space… We need to develop a comprehensive plan and something longer-term and maybe an open seating/cubical plan. Plan for a break room that is available and inclusive for all of C&C. Agenda item for our retreat? Consider other solution for the Training Room? Mobile cart with secure wireless available?