Category Archives: System Updates

A category for information around upcoming system updates

Planned system maintenance Wed February 28 @ 3:00am

Starting Wednesday morning at 3:00am Computing & Communications will be performing planned maintenance on the hardware that is home to Banner, our Student Information System. Banner is an integral part of Evergreen’s academic and administrative technology systems including the class registration system, the online evaluation system (ORS), the time certification and leave system, the payroll system, and the budget/ finance and advancement systems.

What you can expect: Starting at 3:00am, these systems will be offline for approximately 1-2 hours to complete maintenance. During this time, there will be no access to Banner INB, Class or Wait Lists, Evaluations, Time & Leave, Budgets & Finance, or Web Payments. Please let me know if you want additional information or if there are critical processes that will be affected by this maintenance.

Banner 9 Project Underway

The Project:

Evergreen is now moving forward with the migration from Banner 8 to Banner 9. This project has been in the works for many months now but it officially kicked off January 2018 in preparation for Oracle dropping support for the form technology that supports Internet Native Banner (INB), the forms interface for Banner 8. The deadline for this change is December 2018, a date not to far into the future.

What does this mean to Banner users on campus? Those who regularly use INB forms will find their work in an updated java-based interface now called Banner Admin Pages. The underlying infrastructure will still be for all practical purposes the same Oracle database. The way people interact with Banner though will shift considerably.

The Schedule:

Over the next 4-8 months Banner users will be asked to engage in various levels of testing once Computing and Communication staff move the two platforms into a single/parallel infrastructure, so both Banner 8 and Banner 9 can be used at the same time.

We will be asking our Banner users to test Banner 8 work processes using the updated infrastructure during the month of March. April will then see a shift towards dedicated testing of college workflows in the Banner 9 Admin Pages. Onces these workflows satisfactorily meet the business needs of the different administrative offices, then they can completely migrate their workflows to the new Admin Pages in preparation of the December 31 cutoff of the INB technology. Below is the basic timeline for the project.

 

The Project Teams:

Business areas of the college are represented by an area lead. This team member will be responsible for attending implementation team meetings, helping coordinate testing as well as building training strategies for the workflows for their and associated areas who leverage similar forms.

Implementation Team Lead

Alternate

Business Area

Lori Klatt Elaine Hayashi-Peterson Curriculum and Registration
Leona Walker Jo Bernier Admissions
Tracy Hall Sandra Mann Financial Aid
Beatrice Sapp Brandon Reed Student Accounts
Jennifer Levesque TBD Human Resources and Hiring
Ladonna Herigstad Amy Placette Payroll
Nancy Eastham TBD Finance and Budget
Kitty Jones Lori Klatt Advising
Jessica Thrift Yahui Chi Advancement

Project Management:

Rip Heminway is the Banner 9 Project Manager and will be organizing and facilitating meetings for both the implementation and technical teams. Tony Alfonso is the chair of the Steering Committee who will be making decisions as necessary to ensure that an institutional perspective is maintained throughout the implementation process. The steering committee is tasked with defining/untangling policy related issues, securing critical resources and defining broad project outcomes. 

Steering Committee Member

Department

Tony Alfonso (Chair) Computing and Communications
Laurel Uznanksi Human Resources
Dave Kohler Business Services
Erik Pederson Enrollment Services
Rip Heminway (PM) Computing and Communications

The management of the project and all documentation will be built in and shared via the Redmine Project Management platform that is maintained by Computing and Communications. If you would like to get access to this more detailed resource, please contact Rip Heminway at X6904.

If you have questions or comments about this plan, please leave them and they will be answered as quickly as possible.

Information Technology Security Videos Available

Our online portal for information technology security videos had a mandatory upgrade and was not available over the past couple months. Good news – the videos are once again available for you to enjoy! We have partnered with the SANS Institute to provide this content, which is why you’ll see the SANS logo all over this portal.

To access the Technology Security Videos, please visit the Evergreen Human Resources Training site at www.evergreen.edu/humanresources/training and look for the Technology Security Training link under the list of Online Training. You will use your Evergreen username and password to login to the portal. We have partnered with the SANS Institute to provide this content, which is why you’ll see the SANS logo all over this portal.

For those of you who used the previous portal, you will notice a substantial difference in how the site looks and refreshed security videos for the 2017 year. Please contact the Help Desk via help.evergreen.edu or at 360-867-6627 if you have problems accessing the training portal.

Time and Leave Upgrade is Mobile Friendly

Beginning Monday, October 3 the Time and Leave system at Evergreen will have an updated look and some enhanced views for supervisors. Computing and Communications, in partnership with Human Resources and Student Employment, is very excited to report that the Adobe Flash dependency that prevented many of us from accessing our Leave Requests or Time Tracking on mobile devices like smartphones and tablets is no longer an issue. Updated help articles, including videos, will be available via the Computing Wiki at http://wikis.evergreen.edu/computing/index.php/Time_and_Leave_Help. Enjoy!

Blogs and Sites WordPress update

wordpress-logo-32-blueWordPress sites running on http://blogs.evergreen.edu and https://sites.evergreen.edu have been updated to security patch 4.1.2.

New Features:

Media Library

Explore your uploads in a beautiful, endless grid. A new details preview makes viewing and editing any amount of media in sequence a snap.

Embeds

Paste in a YouTube URL on a new line, and watch it magically become an embedded video. Now try it with a tweet. Oh yeah — embedding has become a visual experience. The editor shows a true preview of your embedded content, saving you time and giving you confidence.

They’ve expanded the services supported by default, too — you can embed videos from CollegeHumor, playlists from YouTube, and talks from TED. Check out all of the embeds that WordPress supports.

New Theme

Twenty Fifteen, is a blog-focused theme designed for clarity.  The straightforward typography is readable on any screen size. Your content always takes center stage, whether viewed on a phone, tablet, laptop, or desktop computer.

Discourse (Greener Commons) updated

The software driving Greener Commons was updated this morning to Version 1.3.0 beta, you may have noticed a new look.  This release changes the look and feel, condensing and simplifying the interface for navigability.  This update also fixed a number of bugs and was driven by performance enhancements.  Please check out https://commons.evergreen.edu and let us know if you have any questions.  In addition, there is currently a survey up to get feedback on this new community forum.  To add your feedback and to help us determine next steps with regards to this pilot project, go to my.evergreen.edu and look for the Greener Commons survey link on the right hand side.