The Geoduck Student Union

Student Government at The Evergreen State College

Meeting Minutes 01/07/2015

Absent: Linkon, Nick, Alexander, Anne




Chair: Andrew


Approve Meeting Minutes: Approved


Public Comments




Hunger Ho-down: a dance party that will be accepting donations of non-perishable food, winter clothes, and hygiene products.


Donations will be sent to the Peoples House and Thurston County Food Bank


Event will be next Friday, at 7:00, and located in the 1st floor of the library


Approve Agenda: Approve


GSU Check In’s


GSU members can assist Molly with the voter’s registration poster


Chair Amendment


Added 3 clauses to the By-Laws


The process for removing the Chair, Consent Cabinet Officers, and Cluster Coordinators will be added to the By-Laws.


Similar policy for all three groups


Brenden moved to amend the bill: Nominated


Whoever runs the elected meeting will be in charge of the secret ballot


Safer’s Communities Act

Tyler motion to move the Safer’s Communities Act from table and to resend the bill. It was nominated by the GSU.


Report Back from SV Policy Forum


Raven, Evelyn, Jeff, and Tyler hosted the SV Policy Forum.


They will be repeating the event. The dates are still in discussion.


There was a debate about hosting it during Women’s Week (week 10), or earlier in the quarter.

It was a tense discussion, but there were many positive ideas that came from the forum.

Mandatory consent workshops was strongly suggested.


Monday meetings will be the time to discuss any future plans and projects that the GSU has.


Real Food Challenge

Encouraging the President to sign to a commitment of 28% of Real Food at Evergreen by 2020.


Organic, Fair-Trade, Local


At the moment, there is no food policy at Evergreen.


Edible Evergreen: an official presidential committee that will form a food policy and create a more comprehensive food system at Evergreen.


Two student coordinators: Chair and co-chair


The coordinator positions would be under the GSU, similar to Election Commissioners. They would be elected along with GSU members


Some GSU members expressed concern about having yearly elections. It could be difficult to hire someone new to handle the workload every year.


Candidates can present themselves to the GSU, before putting their names onto the ballot.


Use the model based on the Clean Energy Committee.


The GSU is politically responsible to elect members.


The GSU should create a removal process of the coordinator positions.


The Chair and co-chair would have required office hours and bi-monthly check in’s to the GSU.


Should they abide by the By-Laws? Who makes them accountable?


People are elected are responsible for advertising the spring elections.


Contact Emily Dunn-Wilder with any questions or comments. She will write up a bill regarding these matters.


Special Initiative Request


Draft a proposal


Week 5: Stipend Structure


Week 10: Next Year Budget


There was a discussion about increasing GSU stipends due to increase in workload.

The GSU will need to find a convincing argument to present to the S&A, who also meets twice a week.


GSU members suggested to spend a year, or a few terms with the new structure, before raising GSU stipends.


Get in touch with Tyler. The GSU should vote on a decision by week 3.


The GSU office should have a sign-in sheet that would speak to office hours.


Tyler will talk to S&A board and update the GSU on Monday.


WSA Legislation

Anne asked the GSU to send her more information regarding Evergreen and our student government. The GSU will chose topics to send to WSA.


There will be a googledocs where members can answer Anne’s questions. Anything that is not answered will be addressed on Monday.


The Campus Affairs Cluster will work with Anne on this matter.




Meeting Minutes 12/17/2014

Chair: Evelyn Roberts


Public Comments


Zach Flag is a senior and member of the Campus Food Coalition. He expressed interest in becoming a GSU Representative. However, he cannot run for GSU this year due to the regulations of GSU elections. He encouraged GSU members to revised the constitution and allow transfer/non-first year students to run in the fall elections.

Meeting Minutes: Approved


Agenda: Approved


Check In’s

Anne Belson: Food and Dining meeting

Bean night in the Greenery


Nick: meeting with Matthew Noonan

students who would be able to use the new CRC would be the one to pay the fee

CRC Steering Committee-find GSU members to join

reschedule meeting for next week


SV Policy Townhall Meeting


  • Tonight, 6-8
  • First Floor of Library
  • SV Policy
  • Ways to change on-campus SV policy


Anne Belson will be unable go to WSA meeting in Bellingham

Jeff will go, budget discussion before the WSA meeting

WSA-lobby organization

budget year


New Representatives and Introductions

Alex, Petal, and Omar introduced themselves to the GSU.

Preferred Method of Communication

Jeff passed around a sheet where the GSU members wrote their preferred communication for committee meetings.


Faculty Liaison

Brendan expressed interest

bi-monthly meetings

faculty meetings


Brendan is the new faculty liaison


Cluster Assignments

cap at fifteen minutes


passed amendments to by-laws that created a new leadership structure




Chair: Andrew Pawlicki-Sinclair


Social Justice

Campus Affairs

Marketing and Outreach


GSU nominated:


Chief Budget Officer: Tyler Bieber

Chief Technical Officer Nick Bense

Parliamentarian: Brendan Hale


Each cluster will confirm their own cluster coordinator:


Social Justice

Campus Affairs

Marketing and Outreach


State House Representatives Relationships


  • Bringing state reps to campus
  • Early next quarter during the early legislative session
  • Have students talk to them regarding financial cuts
  • Issues around Ferguson

(Marketing and Outreach Cluster)


Monday Meeting Time Vote

  • Using Governance hours, 3-5 on monday for GSU meetings
  • Informal discussion for clusters and coordinators
  • One hour of updates and one hour for cluster groups


Real Food Challenge-Jessie


Campus Food Coalition

Real Food Challenge: asking the president to sign a commitment to increase the purchase real food (local, organic food)


  • A committee would be formed to discuss comprehension food policy at Evergreen State.
  • two student positions
  • funding from GSU budget
  • similar to the budget of election commissioners
  • students will be chairing the committee
  • The Committee would also consist of administrators, staff at Aramark, Flaming Eggplant, and Members from the Organic Farm


-think about it during the break

detail job descriptions will be presented at next’s GSU meeting

The committee would be promoting the GSU

students will be elected along with GSU candidates at the end of the school year for the following school year

It would be an official president committee(sub-committee under campus affairs)



The power dynamics between students and administration. Jessie ensured that students would have an equal vote on the committee.


  • where to put our money in buying organic and local food?
  • committee will determine that
  • This committee would also connect the organic farm with Aramark.
  • Encourage Aramark to purchase more produce from the organic farm
  • Vote on it first meeting in winter quarter
  • Contribute an effort to increase real food on campus
  • Evergreen would be the second Aramark school and first public school to sign with the Real Food Challenge.


Ferguson Response

Bring House Representatives to campus to discuss policy descriptions

Draft a bill that described police and community members having the same rights


Brendan reported back the GSU that faculty members were discussing in planning for a day in which they give up pay to donate to organizations at Ferguson

President Diversity Fund Committee is discussing in having a  series of workshops around Ferguson.

-Talk to Nick if people would like to use President Diversity Funds for workshops/events

Host a forum to get other students involved


(Social Justice Cluster)


Student Body Mobilization

-Green Screen videos


advertise general assembly’s

short video-general assembly’s

Nick as the Chief Technical Officer will be designing this project


Nick will present a video at next meeting


Bylaw Amendments

Tyler wrote a bill that would amend the by-laws

Currently, there is not a proper way to vote off officers in the amended by-law section.

sub-section “Officer Removal”

three different processes

Clusters have the responsibility to remove coordinators and replace the position within 48 hours


Concerns: power dynamics between coordinators and members with clusters, have a group wide initiative to replace coordinators

amend bill

write up an official amendment


table discussion


Special Initiative Request


new structure

new meeting

A desire in increase in stipends


current stipend analysis

more money to reflect the work of individual officers

new system-more effectively and paid more accurately


current proposed stipend structure



  • Step away from egalitarian structure
  • Increased stipends, present ourselves in a negative light to students
  • Coordinators should be aware and accept the extra workload
  • Create a sense of rivalry within GSU members
  • School is in a budget crisis
  • Money is coming from S&A, still comes from the school

By-Laws amendments is an experiment that will be tested during winter and spring terms

people are willing to work, the funding structure will not change the desire to work hard

recognize that students would need to pay to the level of the workload

can be beneficial and an incentive for students

accepting more responsibility, representatives need a more fair wage

see if the structure works for a quarter

Tom: S&A board members make the same amount as the GSU, they meet twicely, must make a fair argument to the S&A members

uphill struggle due to budget cuts

be realistic in your expectation


present to the student body


Nick’s Special Initiative Request

credit option

2 credits

officer role, cluster coordinator, etc

GSU already has a credit option (1 credit)


meeting next week with Sarah Martin

talk over the credit option idea


GSU work does not qualify as academic credit

think about it during break

GSU Meeting 12/03/2014

GSU Meeting:12/03/2014

Absent: Linkon and Brendan

Chair: Jeff Beaulac
Meeting Minutes: Approved


Public Comments

S&A Brunch
Week 10
S&A will be serving brunch at 10:00 AM

Advertise Student Elections
• Post in Greener Commons
• All school emails, like registration?
• Talk to Wendy

GSU Ballot
• smoking on campus

Elections deadline this Friday

Hunger Hoedown
When: January 16th, 2nd week of winter quarter
Washpirg, evergreen psyche club
dance party
donate clothing or nonperishable items
all food items will be donated to Thurston County Food Bank
Mac:meeting with Sharon Goodman to finalized people of color on-campus housing

Agenda: Approved

• point person for representative to talk to the financial board, report back to the GSU to give information to the students
• vote to create a position that would act as a liaison that would work with the investment group, already a person of interest
• Jeff will bring more information next week

Check In’s

No comments

Faculty Liaison
• The GSU needs to find another faculty liaison
• every other wednesday, all faculty meeting
• Ask Brendan
• if not, Evelyn will fill the position
• The GSU decided to leave the position open for the freshmen representatives. (table it next week)

Check in from Green Dot and SV prevention form committee

• Event: 6-8, wednesday, bottom of the floor library
• a community forum of SV policy on campus
• presentation of the current policy, listening to comments, and answering questions
• present students to resources
• Planning meeting on friday, trying to put together pamphlets
• $20 budget for pamphlets
• mention safer’s communities act
• advocate and Kelly will be present at the event

Green Dot

• Tyler, Jeff, Emily, Andrew went to the workshop

• Green dot training can be beneficial for students, but doesn’t cover everything
• Kelly cannot just change the actual material ,because it is a state-wide initiative program
• Kelly can change how to is presented, activity listening to concerns/feedback

• examples and videos were presented

• Andrew: support with a condition: demands that administration financial support for mandatory consent workshops, communicate with Kelly

• add provision to safer’s communities act: the administration will hire somebody to do mandatory workshops/put hold on students account if they do not show up

• Report back in January

Know Your Rights
• 40 people came
• Nat, Andrew, Raven presented information
• good connection of dialog between students and presenters
• the workshop was filmed
• First people peers are interested in having a similar workshop

General Assembly’s
• General Assembly’s: where people talk about issues on campus
• being visible as a union
• learned about what students care about
• vital community builder, especially during winter quarter
• committee that plans GA’s?
• Do we want to do it?
• Then organize with By-Laws
• week 2 of winter quarter: check in
• have a conversation outside of the GSU meeting

By-Laws Proposal

• Motion to put the proposal of By-Laws into affect (approved)
• New structure, yay!
• The change immediately goes into effect
• Chair/Cluster coordinator positions that need to be filled
• Talk about monday meeting
• Moved to table the rest of the agenda until these positions have been filled

3 Clusters
• Social Justice
• Campus Affairs
• Marketing/Outreach (organizing trips to Tacoma)

Can be crossover between clusters

Clusters themselves can form committees w/o approval, can have weekly meetings outside of GSU meetings

Report time for each clusters at the beginning of Agenda

Consent Cabinet: officers
• Chief Budget Officer
• Technical Officer
• Parliamentary Officer

Andrew and Jeff cannot make next meeting
send out emails to members who are absent

nominate Andrew as chair (nominated)

Misha and Nicholas arrived at 2:14
Nat arrived at 2:00

Safe Pathways-Robyn
• No emergency call booths around the children center, tennis courts, by the HCC, Overhung road and each emergency phone starts at $2500 (buying and installing, assuming utilities are near by)
• Other options: cellular base, counting on cell service, solar power
• may or may not work in remote locations
• found numbers of areas where lights are not working
• pruning
• turning lights back on
• adding lighting
• let facilities know when lights are burnt out
• push it out to greener commons, put on spring vote, reaching out to students
• put together a safety campaign (Campus Affairs cluster)
• safe walk system: police services will walk with students
• contact campus facilities for burnt lights
• seek feedback from students on alternative methods at SV workshop, general assembly, greener commons
Financial Board Representative

• John Harley-VP of Financial Administration
• Financial Board Representative: A student reporter that attends financial board meetings. This student will learn about Evergreen’s investments and what they look like for the college. A business student would be the most suitable for the position.
• Heather Wood is a business student that has work on non-profit projects and is interested in the position.
• Heather will come to next week’s meeting
• The GSU nominated Heather Wood for the Financial Board position.
Board of Trustees Check-in-Nick Wooten

• name change to gwideq
• cost of changing is high, in the face of budget cuts
• concerned with cultural appropriation

Board of Trustee

• 2 weeks ago: governors of director budget came in
• higher ed is the only source to take money out of
• 17% budget cut , possibly
• not a clear picture
• prepare for another round of cuts
• college is doing a decent job in retention and recruitment
• more directly involved in campus this year
• Last meeting had a retreat in Olympia
• the student vote is more of a recommendation
• the issue on the student vote is on the agenda in January
• developing a platform

Social Justice Cluster


Monday Meeting Time

• Add Monday meeting time to GSU meetings
• This time will be designated for cluster/groups
• Monday meeting will be conducted during governance hours



Student Voices Forum: Sexual Violence Policy at Evergreen

Do you have an opinion you’re dying to express about sexual violence policy on campus? Confused about the process of reporting an instance of harassment? Want to become a part of the national conversation about reforming SV Policy on college campuses? Come by next Wednesday for some tea and conversation.

Know Your Rights Workshop!

Are you nervous now about going to fundraisers and house parties? 

When do you have the right to record police officers with media? 
When are you required to produce ID? 
What are your rights when a police officer asks to search you or your property?

Come find out how to flex your rights as an individual in relation to Washington State law! Take a break from your super busy week 8 schedule to participate in our kick ass workshop hosted by the illustrious Khadija Hassan

If you can’t make it, contact us through this facebook page so we can at least send some cited resources your way:

• wallet-sized know-your-rights cards
• fact sheets
• police encounter pamphlet

Let’s work to make the changes we all talk about happen. Knowledge is power, ignorance is not sexy.

*Sponsored by the Gʷídəq Student Union


  • November 19th
    at 6:00pm – 8:00pm
  • The Evergreen State College Library Building, First Floor (by Photoland)


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