The Seattle Science Foundation is a looking for a Project Coordinator that will assist the Director of Programs in the planning, implementation and evaluation of Continuing Medical Education (“CME”) activities, industry- sponsored educational training sessions and other Seattle Science Foundation events. The Project Coordinator’s responsibilities vary.

IN THIS POSITION YOU WILL:

Marketing and Promotion of Seattle Science Foundation Activities

• Design and distribute promotional announcements for each program, both digital and print.
• Manage and regularly update the foundation’s contact list.
• Maintain the foundation’s website and other social media outlets.
• Ensure that all CME promotional announcements include program objectives and the correct accreditation statement.

Faculty Liaison

• Confirm course faculty participation and associated paperwork.
• Arrange for audiovisual equipment requirements and presentation materials.
• Secure and disseminate complete faculty disclosure form in compliance with disclosure policy.
• Coordinate faculty travel needs as required.

Monitor Compliance for CME Courses

• Interface with industry representatives(pharmaceutical and/or device manufacturers) when applicable to arrange for commercial grant support funding.
• Ensure that the Letter of Agreement between the accredited organization and the educational grantor (when applicable) is completed while ensuring that the accredited provider maintains complete control of program.
• Ensure that faculty disclosure and commercial support information is communicated (verbally or in written format) to participants for each program.

Evaluation of CME Activities and Overall Program

• Design the evaluation tool for each program, which includes the assessment of program objectives.
• Summarize evaluations in a report for the course planning committee to review.

Administrative Management of CME Programs

• Provide on-site support for each program including attendance, the distribution and collection of evaluation feedback, faculty disclosure and commercial support acknowledgement.
• Develop and maintain a file for each program offered during the current accreditation term(Physician attendance records must be kept for a minimum of 6 years.)
• Provide administrative support for all courses/trainings.

REQUIRED QUALIFICATIONS FOR THIS POSITION INCLUDE:

• Bachelor’s Degree from a college or university.
• One or two years working in a medically or educationally-related field.

TECHNICAL SKILLS:

• Knowledge of Microsoft Office programs (Word, Excel, PowerPoint).
• Knowledge of email marketing tools.
• Knowledge of Photoshop.
• Ability to work with a diverse group of people; maintain rapport with the public and internal customers; participate as a team member.
• Communicate effectively with a wide variety of individuals.
• Edit and write moderately complex reports and correspondence to a wide audience.
• Review materials for accuracy and make suggestions for improvement or make limited corrections.
• Use judgment in managing workflow.
• Handle moderately complex problems or issues in standard and emergent situations.

Schedule: Full-time

Shift: Day / Some Weekends Required

Job Category: Administrative

Location: Washington-Seattle