The Washington Department of Fish and Wildlife (WDFW) is dedicated to preserving, protecting and perpetuating fish, wildlife and ecosystems, while providing sustainable recreational and commercial opportunities dependent on viable fish and wildlife populations. Each day, WDFW employees facilitate fishing, hunting and wildlife viewing opportunities for millions of residents and visitors. WDFW’s employees–field and laboratory biologists, geneticists, research scientists, hatchery professionals, policy experts, fully commissioned law enforcement officers, land stewards, lab technicians, property acquisition specialists, customer service representatives and others work throughout the state.

WDFW employees protect and restore critical habitat, strive to facilitate species recovery when necessary, and manage hundreds of fish and wildlife species. WDFW employees maintain nearly a million acres of public wildlife lands. They interpret, apply and enforce state and federal laws, and collaborate with stakeholders to protect fish and wildlife resources.

Employees of WDFW enjoy a competitive compensation package, including a choice of medical plans, participation in the Public Employees Retirement System (PERS), eleven paid holidays per year, and twelve days of paid vacation the first year of employment, with an  accrual rate that increases with years of service.

This position is located in Olympia, Washington.  This small city situated at the southern end of Puget Sound offers well-supported schools, eclectic shopping, dining and entertainment experiences, and a moderate climate year-round.  Opportunities for recreation abound in this town located within two hours or less of multiple national parks, the Pacific Coast, and the Seattle urban area.

The Department of Fish and Wildlife is recruiting to fill one current fulltime, permanent, Human Resource Consultant 1 position located in the Director’s Office, Human Resource Division.  This recruitment will also be used to fill any future openings in the next six months. The duty station is the Natural Resources Building (NRB) located in Olympia, Thurston County.

This position, under general supervision of a Human Resource Consultant 4 and as part of a 5 person team, provides first-level professional support and guidance to Fish Program personnel, approximately 750 employees, by consulting with managers and employees regarding human resource issues. Typical assigned duties include, but are not limited to: interpreting and applying rules and policies to direct and complete personnel actions; explaining human resource policies, procedures and programs to employees, managers, the public and  others; providing information and options to hiring supervisors; identifying issues, assessing problems, anticipating consequences, developing options and strategies to resolve issues, problems and complaints; providing technical assistance to support the professional responsibilities listed above; processing and entering human resources actions in a human resources database, maintaining and revising organizational charts for assigned programs, ; maintaining confidential records; and creating and generating a variety of human resource reports.Duties

Prepares and processes personnel actions for resignations, terminations, new hires, promotions, transfers, reallocations, etc. with associated data-entry keying requirements.

• Receives approved HR Action Forms, verifies information and prepares for data entry.
• Accurately and in accordance with timetable enters information into Human Resource Management System (HRMS aka SAP) by prioritizing workload and using effective dating as an efficiency tool.
• Sends copies of screens with brief descriptions of hiring action to Payroll and IT for audits and for final processing of actions.
• Prepares variety of HRMS reports for monitoring of tasks, Periodic Increment Dates (PID’s), employee status, etc.
• Consults with Department of Enterprise Services (DES) HRIS Helpdesk on various problematic hiring issues.
• Researches and analyzes problems that arise within HRMS hiring and other actions; and makes recommendations and/or requests on possible options to resolve issues after consultation with other team members of Human Resources.
• Communicates and advises (daily) with Payroll personnel on all employee process actions.
• Consults with supervisors, as needed, during payroll process to confirm planned working schedules, salaries, separations, etc.
• Revises organizational charts for assigned programs and submits for intranet posting.

Processes new hires and separating employees.

• Prepares appointment letters, salary increase letters, extension letters, transfer letters, etc. (electronic mailing is used for most notifications, communications and file copies to supervisors, managers, and directors).
• Researches employee history for periodic increment applicability, meeting minimum qualification requirements for proposed hiring classification.
• Creates, reallocates, delimits and makes relationship changes of positions for hiring.
• Prepares transmittal forms for transferring permanent employees.
• Coordinates and works with other state Human Resource agencies for all hiring transfers of permanent employees.
• Creates, reallocates, and delimits HRMS position numbers as required for permanent hires, reallocations, and delimiting (abolishing) due to layoffs.
• Collects and verifies new hire paperwork for completion.

Prepares HR reports, maintains files,  and conducts file audits to ensure accurate records (date adjustments, prior service, etc.).

• Creates a personnel file for employees new to the State.
• Files performance evaluations, position descriptions, and other personnel/position documents.
• Acts as the technical resource for entering agency Performance Development Plans (PDPs) into HRMS upon receipt, analyzing PDPs for discrepancies, and notifying the Human Resource Consultant for follow-up action.
• Verifies file information against other documents and recognizes inaccuracies.
• Makes necessary adjustments in HRMS.
• Documents the adjustment in the personnel file
• Notifies the employee of the adjustment, and the supervisor via electronic communication  when applicable.
• Maintains position files.
• Ensures files and records are maintained in accordance with legal requirements and Agency policies and procedures.
• Analyzes and compiles data for a variety of HR reports.
• Prepares narrative or statistical reports.
• Maintains history of data collection.

Interprets personnel rules, regulations, and procedures.

• Reads and understands applicable provisions governing leave, recruiting, hiring, compensation, etc. Refers consistently and carefully to these rules/provisions.
• Answers questions from supervisors, employees and applicants pertaining to rules, contracts and procedures; explains the provision and why/how it applies.
• Recognizes when there may be underlying or unresolved issues that must be brought to the attention of the Senior Human Resource Consultant and/or the HR team.
• Recognizes issues requiring further attention or when more information is needed, and follows up as necessary.

May assist higher level Human Resource Consultants in conducting investigations, classification reviews, and recruitments.

WORKING CONDITIONS:

Working environment is a busy office setting. Varying degrees of activity occur in the common areas during working hours; most tasks will involve sitting at a desk and working on a computer, answering emails and telephone calls. Incumbent must be able to work amid distractions and interruptions.

This position works 8:00am-5:00 pm, Monday-Friday, but may be required to work occasional weekends and evenings, depending on workload.Qualifications

Required Qualifications:

• Two (2) years of experience providing technical support in a Human Resource or Payroll Office which may include processing personnel actions, recruitments, auditing records, consulting on interpretation of rules, collective bargaining articles, policies and procedures for human resource issues.
• Two (2) years of experience working with the rules and systems of the Washington civil service system, including HRMS, is required for consideration for this position.

The incumbent will demonstrate competencies in the following areas:

CONSULTING: Employs expertise, credibility, and effective partnering to help clients identify, evaluate, and resolve complex or sensitive issues, problems, and service needs. Maintains working knowledge of and provides consultation on agency processes and procedures, best practices, CBAs, civil service rules, and other state and federal laws such as ADA, ADEA, FLSA, and Title VII.
COMPUTER SKILLS: Using personal computers, including hardware such as keyboards and software such as word processing and other programs, produces timely and accurate work products that fully satisfy the demands of the assignment. Intermediate level skills with Microsoft Office Word, Excel, PowerPoint, and Access. Working knowledge of HRMS and NeoGov systems.
READING, COMPREHENDING AND RETAINING INFORMATION: Accurately reads, interprets, and retains information from written material, including technical reports, rules, regulations, manuals, instructions, charts, graphs, and tables. Effectively applies the information in communicating with others, carrying out work activities, making decisions, and solving problems. Ability to understand and interpret processes and procedures, CBAs, civil service rules, and other state and federal laws such as ADA, ADEA, FLSA, and Title VII.
MANAGING WORKLOAD: Effectively organizes multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, and on time.
STRESS TOLERANCE: Effectively handles highly stressful or adverse situations, making appropriate decisions, working calmly and accurately, and helping to calm others.
VERBAL COMMUNICATION: Effectively expresses ideas and information through the spoken word using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience.
WRITTEN COMMUNICATION: Effectively conveys ideas and information in writing using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the reader.
TEACHING AND TRAINING: Effectively communicates information for the purpose of having others learn, understand, and apply specific principles, techniques, or information.
CUSTOMER FOCUS: Builds and maintains internal and external customer satisfaction with the products and services offered by the organization.
TEAMWORK: Encourages team unity through sharing information or expertise, working together to solve problems, and putting team success first.
ETHICS AND INTEGRITY: Earns the trust, respect, and confidence of coworkers and customers through consistent honesty, forthrightness and professionalism in all interactions. Respects and maintains confidentiality.
TACT AND DIPLOMACY: Responds to difficult, stressful or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintains good working relationships among internal and external customers.
INTERPERSONAL INFLUENCE: Influences others within the organization to be excited, enthused, and committed to furthering the organization’s objectives.
ADAPTABILITY/FLEXIBILITY: Adapts easily to changing business needs, conditions and work responsibilities. Adapts approach, goals and methods to achieve successful solutions and results in dynamic situations.
ACCOUNTABILITY: Accepts personal responsibility for the quality and timeliness of his/her work. Can be relied upon to achieve excellent results with little need for oversight.

Preferred/Desired Qualifications:
Bachelor’s degree or college level coursework with a focus on business, human resources, social or organizational behavioral sciences, or a related field.Supplemental Information

To apply for this position you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (generic cover letters will not be accepted)
• A current resume (please make it succinct)
• Three (3) professional references (personal references do not count as professional references).

Please do not include any attachments other than the ones requested above.

Please note:  Failure to follow the above application instructions will result in disqualification.  E-mailed documents will not be accepted in lieu of attaching your documents to the online profile.

Upon submission of your online application, you will immediately receive a confirming e-mail.  You will then be notified via e-mail of your status during the process.  In addition to the e-mail notifications, you can check the status of your application at any time by visiting your online profile at www.careers.wa.gov.  Due to the high volume of applications that we receive, we ask your understanding and encourage you to use the online process and avoid calling for information.

Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application may disqualify you from consideration for employment in this position. All information will be verified and documentation may be required.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.