Meeting Minutes 11-1-2017

1:26 Medicine Creek Treaty

1:27: Approval of the minutes and the agenda. They were both approved.

1:27 Public Comment.

1:28 Code of Conduct presentation.

Update to meet legal requirements, speed up the process, keep code from being ‘weaponized’ by making it clear. Brought sexual misconduct requirements in line with department of education guidelines, restorative justice, and new section called “procedural review,” Clear deadlines and timelines

“Code of student rights and responsibilities” as opposed to “Code of conduct.”

Timelines have been shortened or specified

Disorderly conduct/disruptive behavior in the classroom- refined definitions to be more explicit.

Two broad categories- Conduct related to community/persons.

Abusive, obscene, violent, excessive noise, unreasonably disrupts institutional functions, operations, classrooms, other groups or individuals.

Obstruction or interference with institutional activities, programs, events or facilities

Occupation

Access or free flow of pedestrian/vehicular traffic

Use of force actual or threatened (ECT)

For permanent removal, the code makes sure that there is a process and all voices are heard before an exclusion is enforced.

In the proposed update, they expanded jurisdiction, so they can respond to situations that occur. Makes sure that a remedy can be offered.

If people aren’t willing to participate there are other paths, but it is there as an option.

The process can move more swiftly, so people don’t have to wait for months.

The shift is to 3 member panel one student one faculty, one staff. Timeliness. 20 to 10 days for the appeals deadline. To allow the process to move faster to decrease delays.

Worked on by many students for up to 20 months.

Next steps- community forums

HCC with GO which is partnering with hosting

Devin- Given that title 9 is much different this year than last, how has the code changed?

The guidance that we changed to meet Title 9 is still within that space.

Devin – Does the reduction in the appeals board, does that reduce the student voice and is the process as effective?

It creates an enhanced dialog and boosts the voices in the room. Sometimes, more students can equal less voice. It comes to a faster resolution because there are fewer people and the board has a timeline in which to make a decision, and if there is an extension, it must be reasonable. Allows the board to be focused on policy and procedure and not weaponizing the code.

Paul – How do research and data play into this?

They have a committee that looks at the code every year. Minimum biannual, there will be a code review team. They are looking into a more useable database for the information that they have. They are also trying to be more proactive.

Paul- who will be analyzing that data and making that decision.

Wendy will be making the final decision. Also, the administration team. They haven’t decided what the committee looks like though.

Asher- If there was a conflict of interest between appellant and the board, how would that be handled and would that effect the timeline.

If there is a conflict, the appellant is asked. The board chair reviews the concern. If not, someone else is pulled from the pool.

Emily – IF they are undergoing to 1 admin process if there is a conflict, what is the procedure.

Same as the previous question from Asher’s response. Ray or other high level or to the VP. It would level up

They are making sure that those protections are in place. Trying to help balance all of the pieces. They want to make sure they have that person up front to protect the rights of the appellant.

2:01 Speaker Check-In- send speak or deputy speaker as a representative and listen and then allow space at our forum for students to reflect upon this issue.

2:03 Student Interest Committee.

Talked about the Code of Conduct and forming motions based on previous meetings. Emily and Brandon are trying to sort out what to do with subcommittees.

Justin- Wants to collaborate with RAD to put on a program as a fall forum for students who live on campus. The ideal would be five members and in the HCC. A GSU member going to a weekly staff meeting for RAD

Communication

A small amount of marketing nothing tangible. They didn’t see the email from the ED with the forum schedule and have thus done no work.

2:05 IDEA

Next Wednesday they will be meeting.

2:07 Environmental

They are working on preparing a letter to the administration to be presented next week to introduce a motion for the GSU to endorse the motion to support the Carbon Neutrality Plan by 2020. Will be talking about Paul.

2:09 Finance Committee

EOY surplus, instead of into the building debt, have it go into something more useful like the pilot program.

2:11 Leg Committee Check In

They are continuing the Homelessness student bill with sells office. They want to formulate that makes everyone happy. They’re with Scott to push the 100 percent veteran’s tuition waiver. They have also begun to tackle how the homeless stipend would be instituted for $300.00 per student in need to be paid for via a 5-10 dollar fee that is Opt-In for a student in their fees section.

2:13 Constitutional Drafting Committee Check In

They are information gathering, and their first real meeting was during week 5. They are planning to have their first draft by the end of the week.

2:15 The rules committee met and review the issue of membership numbers in the GSU and have thus determined that there shall be 25 members in the GSU overall for the school year. Seventeen from Olympia and one from Tacoma will be elected in the spring. Two from transfer students and freshman and one Tacoma, Greys Harbor and Reservation Based, will be elected in the fall.

2:19 Devin: Motion to have Brandon as the Interim Member of that board of directors. This motion passed.

Devin- Historian’s report, wants more information from individual committees regarding

2:26: Brandon Trustworthiness in the constitution.

If he were to take Mack’s word, the constitutions don’t match the information given versus what is done in practice, and that leads him to believe that someone tampered with the constitution. With the help of people that can help access the application, we should look at the history and track it, to delineate the constitution.

The motion is to review all elections since the drafting of the constitution and compile a current document based on the results. This motion was passed.

The motion is for the constitutional review committee to take responsibility for the research of the elections in regards to constitutional amendments. This motion was passed.  The point of this motion is to use the original constitution that exists as a template and then track the amendments to the document over time.

Article 10 of constitution- what has each committee done about these issues.

Guests: Ray Lader, John Gundayao, Wendy Endress, and Richelle Enriquez