9/25/17 GSU

Beth nominated by Devin as chair, Asher seconds

Janette- Students not already in the student employment system should complete the relevant forms.

Introductions

Student activities fair sign-up

12:00-3:00- Asher, Devin.

Able to partially attend- Charles, Waylon, Emily.

Prep work for GSU table-  Devin, Emily, Asher.

Polka-dot box is available

WSA/WASHPIRG voter registration drive 1:00

11:00-2:00- tomorrow only

Asher- bring voter registration forms to table

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Leadership elections (1/2)

Officers must be elected by ⅔ majority= 8 of current members

Elections

Speaker- Emily

______________________________

Ethics and Technology training

Will receive GSU Email with Staff functionality, access to Outlook, GSU Greener commons and Website which is under review. GSU Email will allow you to access Website back door. Currently Google files will be removed.

DON’T use personal email or your own Emails can be subject to public information requests. Use GSU Email for official use only- no interpersonal salt, private/personal communication, memes perhaps? Emails will most likely be made public at some point so use it wisely. If students email you privately, refer them to your public Email. Washington State ethics board- active/draconian. Professional staff do online training with recent public employee case studies- many have been fined and required to pay intense restitution. Because of spotlight on Evergreen, be careful to only use Email for personal use. If you talk salt about work you get a stipend for, it becomes public record. Talk tea in person.

Questions

Justin- If you have several paid positions at EV, can you mix emails? A- Yes, all staff Emails are alike as long as you speak clearly for the correct position- make sure students know when you speak on behalf of GSU and when you speak on behalf of other things.

Devin- what does this mean for phone correspondence- be careful.

Paul- Are we required to keep all our Emails- No, the college is keeping your Emails for you. You may be asked to help Identify search terms that would be helpful.

Devin-  what about student Emails- Protected by FERPA as educational records unless you are discussing GSU business.

Waylon- how did you get your job and what is your job- Senior RD- one year temporary position to help guide transitions.

Public record requests in Washington are very informative and speedy.

Devin- Recommendations for protecting emails from TROOLS.- Focus on the job. Even if you are challenging the institution, as long as you aren’t spilling tea. Don’t share your password and logout, use the right account. Take the time to double check that you are sending from the correct account.

Emails are encrypted, be careful to differentiate when you are speaking as a GSU member or as a student. Previous work is in violation of the law- keeping information centralized helps GSU year-to-year get on track.

Greener common=Dumpster fire

Ignore the trolls as a GSU rep.

Devin- Outlook training tools? – Lynda.com- free resource for EV students to learn stuff.

Brandon- can I set up a meeting with moderators- A- there is very little moderation.

You will likely get staff Emails- many Staff don’t know how to use Email. Distribution lists misuse state resources. Perhaps be cautious before engaging in staff Email chain.

Devin- recommends GSU communication policy. Charles- communications committee

—Claps for Ray—

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Leadership elections (2/2)

Justin- can we vote after each nomination?

Asher- in past, nominees have spoken and left the room for their specific positions.

Brandon- as long as we have a method.

Body votes to handle election as in previous years

Charles moves to auto-hire all one-candidate races

Body votes down motion

Deputy speaker- Brandon

Parliamentarian- Devin

Devin passes a motion to make officer elections first on the agenda next week and to carry agenda items to next Wednesday

Meeting ajourned