The Geoduck Student Union

Meeting Minutes 10/4/2017

1:20: – Meeting begins

1:20: – Medicine Creek Treaty Read w/ moment of silence.

1:21 – Check ins/Public Comment

1:21 – Devin checked in about constitutional issues and working on a motion to amend or draft the constitution.

1:22 – Check in with Waylon proposing the idea of a student fee to pay for internships.

1:24 – Officer Elections Commence

1:25 – Voting for the Treasurer with Farley and Matthews (8 to 5)

1:42 – Alexander Farley is now the treasurer of the GSU.

1:43 – Voting for the GSU Historian Moncada and Douvia (8 to 5).

1:55 – Devin Moncada is now the Historian

1:56 – Committee assignment will be assigned via email tonight

1:59 – Project Management Software to be introduced in the way of Basecamp or Redmine. Talk to Brandon with any of the questions that you have about the items presented.

2:01 – Election Commissioner hiring info session there are multiple candidates.

2:04 – Brandon gave information on the forum and there are rumors of another group coming to campus to advocate for a Pro-Life cause.

2:05 – Motion made to move the Forum to Week 7 and plan over the weeks.

2:06 – Motion Passed.

2:07 – Motion made to Hire Elections Commissioners next week.

2:07 Motion passed to hire Elections Commissioners on 10/11/2017.

2:08 Budget discussion has begun. The budget is not currently in deficit. Representative Christianson asked about effect of the constitution member violation on the budget which came out to be staff being 98 percent of the budget going to pay people.

2:10-2:12 Faculty Board Member Representation discussion and the person volunteered to be liaison is Alex Markely.

2:13 the GSU will be helping the S&A do hiring today with Paul and Tomorrow with Kai-Ave, Alex Farley, and Ian.

2:15 Training with Lexi Generous on team work. Hula Hoop Exercise that was harder than it looked. Roles were discussed in the circles. Authorities are respected. Members learned how to work through their frustrations. The take away lesson is that communication can be positive or negative and accountability matters. Then a story based exercise at 2:29PM began.

3:00 Meeting Adjourned

We had one student guest: Albrecht, Patsy.

Training Guest: Lexi Generous

9/25/17 GSU

Beth nominated by Devin as chair, Asher seconds

Janette- Students not already in the student employment system should complete the relevant forms.

Introductions

Student activities fair sign-up

12:00-3:00- Asher, Devin.

Able to partially attend- Charles, Waylon, Emily.

Prep work for GSU table-  Devin, Emily, Asher.

Polka-dot box is available

WSA/WASHPIRG voter registration drive 1:00

11:00-2:00- tomorrow only

Asher- bring voter registration forms to table

____________________

Leadership elections (1/2)

Officers must be elected by ⅔ majority= 8 of current members

Elections

Speaker- Emily

______________________________

Ethics and Technology training

Will receive GSU Email with Staff functionality, access to Outlook, GSU Greener commons and Website which is under review. GSU Email will allow you to access Website back door. Currently Google files will be removed.

DON’T use personal email or your own Emails can be subject to public information requests. Use GSU Email for official use only- no interpersonal salt, private/personal communication, memes perhaps? Emails will most likely be made public at some point so use it wisely. If students email you privately, refer them to your public Email. Washington State ethics board- active/draconian. Professional staff do online training with recent public employee case studies- many have been fined and required to pay intense restitution. Because of spotlight on Evergreen, be careful to only use Email for personal use. If you talk salt about work you get a stipend for, it becomes public record. Talk tea in person.

Questions

Justin- If you have several paid positions at EV, can you mix emails? A- Yes, all staff Emails are alike as long as you speak clearly for the correct position- make sure students know when you speak on behalf of GSU and when you speak on behalf of other things.

Devin- what does this mean for phone correspondence- be careful.

Paul- Are we required to keep all our Emails- No, the college is keeping your Emails for you. You may be asked to help Identify search terms that would be helpful.

Devin-  what about student Emails- Protected by FERPA as educational records unless you are discussing GSU business.

Waylon- how did you get your job and what is your job- Senior RD- one year temporary position to help guide transitions.

Public record requests in Washington are very informative and speedy.

Devin- Recommendations for protecting emails from TROOLS.- Focus on the job. Even if you are challenging the institution, as long as you aren’t spilling tea. Don’t share your password and logout, use the right account. Take the time to double check that you are sending from the correct account.

Emails are encrypted, be careful to differentiate when you are speaking as a GSU member or as a student. Previous work is in violation of the law- keeping information centralized helps GSU year-to-year get on track.

Greener common=Dumpster fire

Ignore the trolls as a GSU rep.

Devin- Outlook training tools? – Lynda.com- free resource for EV students to learn stuff.

Brandon- can I set up a meeting with moderators- A- there is very little moderation.

You will likely get staff Emails- many Staff don’t know how to use Email. Distribution lists misuse state resources. Perhaps be cautious before engaging in staff Email chain.

Devin- recommends GSU communication policy. Charles- communications committee

—Claps for Ray—

_________________________________________

Leadership elections (2/2)

Justin- can we vote after each nomination?

Asher- in past, nominees have spoken and left the room for their specific positions.

Brandon- as long as we have a method.

Body votes to handle election as in previous years

Charles moves to auto-hire all one-candidate races

Body votes down motion

Deputy speaker- Brandon

Parliamentarian- Devin

Devin passes a motion to make officer elections first on the agenda next week and to carry agenda items to next Wednesday

Meeting ajourned

Representatives present: Dylan Macardican, Brandon Ellington, John Gundayao, Charles Adkins, Mia Harvey, Asher Matthews, Devin Moncada, Chin Yun Kung, Aidan Ripley, Micah Nordgren, Mike Espy, Jacques LeBlanc, Waylon Robert, Levi Campbell.

Executive Director: Camille Closson.

Advisor: Tom Mercado.

Meeting started at 1:18pm.

Motion to approve the Minutes

Approved

Motion to approve the Agenda

Approved

Public Comments:

Tom let us know about the open space with food available in Student Activities.

Check-ins:

Camille thanked their team for their work over the past year and let them know that she was possibly going to be the next WashPIRG Campus Organizer for Evergreen next year.

Devin thanked Beth, our election commissioner, Tom, our advisor, Camille, the ED, and Dylan, the Deputy Speaker, for all their work.  Camille, Dylan, and Mia are graduating, Tom is retiring.

Mia updated the team on the letter of support for the RAs.  Will be sent out to them soon for feedback.

Waylon let us know where his internship fund was at.  Going well.

Brandon asked the team if he could hold the Interim Executive Director for the summer.

Motion to let him have the position for the summer so he can work on a project him and Beth, the next ED, came up with together.

Approved.

Asher apologized to the team for his absence and let the team know that his year of the end report will be sent out by Monday.

Elections Results:

We can only take in 17 but candidates number 16,17, and 18 are tied.  Our constitution keeps us from taking in all 18 instead of 17.

Motion to approve the election results for Fall quarter 2017.

Approved.

Motion to notify the three way tied candidates that next year’s GSU will decide what to do then.

Approved.

Transition:

Charles, our Director of Legislative Affairs, let us know that he had been unable to hire a policy analyst due to many complications.  Since he is the DLA for next year, transition documents will be written up but done later than usual.

Motion to let the people who will be here during the summer handle all transition documents with the exception of the ones mentioned in the bylaws (to be complete by the beginning of the second half of summer classes).

Motion to amend the main motion so that the DLA can work on a GSU town hall and visits by government officials during the summer (for next year).

Approved.

Main motion: Approved.

Motion to have the GSU start the process to hire election commissioners for next year ASAP.

Approved.

Motion to all take a picture with Tom, put it on a piece of paper, and then sign it.

Approved.

Motion to adjourn.

Approved.

Meeting ended at 2:32.

Meeting started at 1:17.

Representatives present: Robert Tacker, Naia Danko, Devin Moncada, Charles Adkins, Micah Nordgren, Mia Harvey, Jasmine Wong, Rebecca Canright, Levi Campbell, Aidan Ripley, Dylan Macardican, Brandon Ellington, Adam Barttell, John Gundayao, Chun Yin Kun, Mike Espy, Jonathan Leggette, Devin Moncada, Waylon Robert.

Executive Director: Camille Closson.

Advisor: Tom Mercado.

Motion to approve Minutes

Approved.

Motion to approve Agenda

Approved.

Public Comments:

Kaylan Mahnke reminded us of the Golden Geoduck Awards happening on June 5th from 7pm to 8:30pm in the Longhouse.

Tom let us know that we needed to get our SLARs in to get paid for this quarter.

Jasper, from RAD Services, as well as other RAs, read us a letter explaining their demand for support from the GSU and other campus organizations. 15 RAs so far have stopped working.

Motion to endorse the Resident Assistants Fighting for Tomorrow’s Collective Demands.

Approved.

Motion to write a letter of support to the RAs and have it be approved by the RAs and not the GSU.

Approved.

Devin, Mia, and John volunteered to write it.

Check-ins:

Charles let us know that the event with Judge Robart was cancelled and postponed to the Fall, same thing with Congresswoman Pramila Jayapal. Also let us know that him and his team are nearly done with transition documents and are excited to see the results of the Legislative Poll on the ballot.  Updated us on his ferry project.

Camille updated the team on the constituent complaint she drafted and said she hoped they would get feedback from students.

Phoebe asked us if it was possible for students to organize their own law enforcement on campus while Police Services seem to be inactive.  (It’s not.)

A.Butler Conference Funding and Geoducks@Nite Program.

The group did not approve the funding request.

WashPIRG Climate Action Campaign.

Mason Rolph asked us for our support for the college to subscribe to PSE’s Green Direct Power Program.  Will go to the President’s Office and the VP of Finance’s Office on June 6th at 10:30am to ask them to support said subscription as well.  Also asking us to support the letter that will be presented to both members of the Administration.

Motion to endorse the letter and add the GSU as a signatory to it.

Approved.

Meeting adjourned at 2:38.

1:15 – Start meeting

1:20 – Approve Agenda and Minutes

1:25 – Public Comments

1:45 – Check-ins

2:00 – Conference funding (A. Butler)

2:15 – Geoducks@nite program (A. Butler)

3:00 – Adjourn meeting.

Meeting started: 3:05 in Tacoma.

Representatives present: Robert Tacker, Mike Espy, Phoebe (Kun Yin Chung), Jenny Whitfield, Charles Adkins, Adam Bartell, Asher Matthews, John Gundayao, Jasmine Wong, Levi Campbell, Francisco Daza, Brandon Ellington, Mia Harvey, Naia Danko, Rebecca Canright, Aidan Ripley, Devin Moncada.
Executive Director: Camille Closson.
Advisor: Tom Mercado

3:00 – Start meeting
3:05 – Approve Agenda and Minutes
3:10 – Public Comments
3:20 – Check ins
3:30 – Bylaws changes
4:10 – Executive Director Interviews (2 candidates)
4:45 – Adjourn meeting

Representatives present: Alexander Butler, Brandon Ellington, Adam Bartell, Dylan Macardican, Levi Campbell, Charles Adkins, Mia Harvey, Asher Matthews, Devin Moncada, Jasmine Wong, John Gundayao, Waylon Robert, Mike Espy, Micah Nordgren, Jacques LeBlanc.

Executive Director: Camille Closson.

Advisor:  Tom Mercado.

Meeting started at 1:15.

Motion to add a discussion about the future Executive Director after “S&A Board hiring”

Approved.

Motion to add discussion about our current Elections Commissioner after “Legislative Poll”.

Approved.

Motion to approve the Agenda.

Approved.

Motion to approve the Minutes.

Approved.

Public Comments:

Jacob Schroeter, from Wildland Studies, talked to the team about the Wildland Studies programs that take students abroad.  Info Session at 4pm on 05/11 in Sem 2 C2107.

Tom talked to us about reaching out to students to be our second Elections Commissioner for week 8 and 9 of this quarter and thanked us for our work for the State Supreme Court Justices.

Arne Nelson asked us if we were going to have a public forum organized for students to meet GSU candidates for next year (we are).

Check-ins:

Asher updated us on the formal complaint we received regarding Charles as our Director of Legislative Affairs and let us know that the person who had sent us the email has now retracted their comments and that the person who had signed the complaint giving their support has retracted their signature as well.  Case closed.

Brandon updated us on his work changing the bylaws.  Looking for more input.

Mia asked the team their opinion on how to get more diversity on the team.

Camille thanked WashPIRG for their work promoting the State Supreme Court Justices and let the team know that she would be gone week 7.

Alexander let us know the First Year Housing project was going well.

Charles  updated us on his projects of making a ferry, train, and Orca cards more available to students.  Federal Judge Robart will be coming to campus on May 31st at 2:30.

Student Forums

Motion to defer this bylaw proposal to the bylaws committee.

Approved.

CEC and S&A Board hiring

Kayla Mahnke asked us for help hiring the next Clean Energy Committee members during week 8.

Asher, Devin, and Aidan volunteered.

Also need 2-3 reps to help hire the next S&A Board members.

Dylan, Adam, and Rebecca volunteered.

Executive Director hiring process:

Motion to have the entire team interview and hire the next Executive Director

Approved.

Elections Banner vote:

Motion to vote on the three banner options separately.

Approved.

Option 2 got picked.

Movie Night:

John and Mia: Week 9 event, Thursday June 2nd, helped by the Greeners Organization.  

Need help the day of and would like to have the GSU sponsor it.

Motion to sponsor the event.

Approved.

Legislative Poll:

Charles: Needs help coming up with more questions for his Legislative Poll.

Motion to let Charles be in charge of the poll.

Approved.

Elections Commissioner:

Beth has been doing the work of three people for the past six weeks.

Motion to double Beth’s pay for Spring quarter

Motion to amend the main motion and wait until Tom can do more research on whether we can pay her more or not.

Approved.

Main motion:

Approved.
Meeting adjourned at 2:43.