Please see the following website for application link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=98930ce8-632f-495a-bf7b-12cd372446bd&jobId=275858&lang=en_US&source=CC3&ccId=19000101_000001#new_tab

Posted: Open to internal and external applicants

Reports to: Director of conservation engagement and learning

Status: Part-time, hourly, benefitted position

Hours of work: Standard Monday–Friday workweek, approved to work 20–30 hours per week, specific schedule to be determined upon hire. Occasional need for weekend or after-hours work as related to meetings and other projects.

Date needed: Early May 2019

Posting expires: Open until filled, application review will begin within 2 weeks of posting

About the organization:

The Seattle Aquarium is a respected authority on Puget Sound, the Salish Sea and the world’s one ocean. Our passionate staff increases awareness and drives the change needed to preserve and protect our marine environment through a variety of channels including: a compelling exhibit experience and engaging daytime and evening events; conservation education programs for people of all ages and backgrounds; community outreach to underserved populations; research that advances understanding of animals in our care and their counterparts in the wild;
advocacy and policy work; an award-winning volunteer program; strong and consistent marketing efforts; and more.

We’re noted for our collaborative, communicative and team-oriented working environment. Our values, developed in conjunction with our staff, include commitments to adopting and promoting sustainable practices; creating awe-inspiring experiences; constantly learning and improving; fostering an inclusive community; maintaining scientific credibility through evidence-based practices; and honoring our unique place by using our location and history as a lens for larger understanding.

Proudly accredited by the Association of Zoos and Aquariums, we’re the eighth-largest aquarium in the U.S. by attendance and we welcome over 850,000 people through our front doors each year. Guided by our mission of Inspiring Conservation of Our Marine Environment, we’ve developed a master plan to substantially increase in size and impact by opening a new exhibit building, the Ocean Pavilion. Our current annual budget is $18 million.

Position description:

The Seattle Aquarium is looking for a part-time grant and administrative coordinator (GAC). This position will work as the primary project manager for the Expanding Empathy for our Marine Environment (EEME) grant-funded project. Using the work plan submitted to the grantor as a foundation, the GAC will develop and manage an adaptive plan to accomplish the established outcomes of the five interrelated projects that
make up the EEME grant. The GAC will serve as a coordinator and facilitator for the five project leads, assuring that activities associated with each project are efficiently and collaboratively carried out according to pre-established timelines. Duties include setting and facilitating meetings at the project and grant level, interfacing with other Aquarium departments and stakeholders, monitoring spending, coding invoices for accounting, processing changes to project activities and expenses, and working with the philanthropy department
on grant reporting.

The GAC will also work with the director of conservation engagement and learning to accomplish administrative tasks including meeting
scheduling, credit card management and invoicing, travel planning and department reporting. Up to 70% of work time will be spent on grant-related responsibilities; the remaining 30% will be devoted to administrative duties.

Essential functions (70% grant coordination, 30% administrative work)

• Learn and become fluent in the details and requirements associated with the Expanding Empathy for our Marine Environment (EEME) grant, including activities, budget, timelines and reporting requirement.
• Schedule and facilitate regular meetings of the project leads and assist with meeting management at the project level as available.
• Monitor grant and project timelines, working with the director of conservation engagement to keep project activities on track.
• Monitor overall grant spending and record keeping, working with the director on any changes or variances.
• Work with director and philanthropy department to proactively address changes to activities, timelines or spending. Monitor areas of risk regarding timelines or budget.
• Work with director and philanthropy department to document deliverables and coordinate grant reporting.

Additional responsibilities:

• Assist director with scheduling and management of meetings and travel.
• Assist director with credit card and invoice management.
• Coordinate empathy workshop scheduling, communication and travel.
• Coordinate department statistics and reporting including CEO reports and annual program results.
• Work with director and department managers to coordinate interdepartmental and intersectional activities and resources to reduce conflicts and increase collaboration, as available.
• Coordinate other small grant activities, as available.
• Contribute through professional conduct to a working environment that is energetic, innovative and collaborative.
• Perform other related duties of a comparable level/type assigned.

Required skills, abilities:

• Knowledge of project management skills, best practices.
• Interest in equity, inclusion and diversity.
• Intermediate presentation skills.
• Strong group and meeting facilitation skills.
• Strong time-management skills with the ability to keep on task with strategic items while managing day-to-day responsibilities.
• Possess excellent communications and interpersonal skills.
• Goal-oriented, highly motivated and able to multi-task.
• Proficiency in office software applications.
• Familiarity with one or more project management software tools.

Experience, education and certifications:

We will consider various combinations of relevant experience and education in order to meet minimum requirements.

Required:

• Two to three years’ experience in project management.
• One to two years’ experience managing budgets.
• B.A./B.S. degree, type or equivalent combination of education and experience.

Preferred:

• Three to five years’ experience in project management; grant management a plus.
• Washington driver’s license for local travel to off-site meetings.

Working conditions:

• Must be willing to work flexible hours including days, evenings and weekends in support of project deadlines.
• Ability to perform light physical activity including occasional extended periods of time spent sitting, walking and standing.
• Majority of work is performed in a normal office setting at a computer workstation for the duration of your shift; semi-private work area.
• Frequent interruptions; walking, standing, sitting for extended periods of time.
• Some exposure to elements as employees are located in campus environment with multiple buildings, outdoor and semi-covered areas.

Pay and benefits:

$20–$25/hour, D.O.E. Please include pay expectations in your materials. Part-time staff are eligible for Seattle Aquarium’s part-time benefits package to include medical, vision, employer-funded health reimbursement account, flexible spending account, a Family Plus membership and access to a subsidized ORCA pass, as well as paid sick time.

How to apply:

The Seattle Aquarium is a progressive, equal-opportunity employer that values a diverse workforce. All candidates are encouraged to
apply by uploading a résumé and one-page letter detailing interest and relevant experience in our online application.

Please let us know if you require a reasonable accommodation to apply for this job.

Note: Must pass a background check, upon job offer, to be eligible for this position.