OVERVIEW

Seattle Works’ mission is to connect volunteers, develop leaders, and build community. From volunteer projects to nonprofit board training, we connect individuals, companies, and teams to their community and to one another. Seattle Works is building towards our vision of an actively engaged, thriving community.

As part of our mission, we are committed to acknowledging and addressing racism, power, and privilege, both in our organization and in our community. We are currently implementing a transformational strategic plan grounded in anti-racist values. We are proud of our important role in Seattle and excited about where we are headed.

We’re looking to add someone to the team who is excited to be a part of our mission and growth! We value talents as much as skills, lived experience as much as education, and if you see yourself in this role given our qualifications, we strongly encourage you to apply.

The Program Coordinator is primarily responsible for making sure program logistics run smoothly. The role will involve coordinating logistics and supplies both at the office and off site at our nonprofit partners in a variety of indoor and outdoor locations.

We are looking for someone who can:

•Work on multiple projects at once, including coordinating supplies, vendors, volunteers, and timelines, with a high level of attention to follow-through and details

•Build and maintain relationships with nonprofit, corporate, and vendor partners

•Adapt to change, work through set-backs and challenges, and creatively solve problems as they arise

•Be committed to carrying out our anti-racism strategic plan and continuing your personal anti-racism journey

We are a small team that works together to make big projects happen. Everyone on the team is expected to build relationships within the organization and with our external partners.

RESPONSIBILITIES

Volunteer Calendar: Work in our Salesforce database to review and approve website postings submitted by our nonprofit partners (10%)

•Work with new nonprofit partners to register in our system and assist with any challenges with posting volunteer opportunities

•Answer questions from nonprofit partners and volunteers about our volunteer management database and website

Seattle Works Day: Ensure Seattle Works Day, our annual volunteer day, runs smoothly (35%)

•Lead implementation of event logistics and timeline

•Work with the team to make sure all staff are doing their part to move the event forward

•Communicate event information with volunteer leaders

•Collaborate with Communications & Events Coordinator on event communications and community celebration event

Custom Projects: Work with corporate and nonprofit partners to organize large-scale volunteer events (35%)

•Create timeline and structure for the project

•Order, organize, and transport supplies

•Hire vendors as needed

•Complete pre-event and post-event communication and evaluation

•Work at the office and off-site at a variety of indoor and outdoor locations

Team Works: Coordinate logistics for Team Works, our volunteer league (10%)

•Match volunteer teams with projects requested by nonprofit partners

•Communicate with volunteers and nonprofit partners about scheduling, materials, and other logistics

•Collaborate with Communications & Events Coordinator to recruit participants

Program & Organization Support: Help on other events and projects as needed (10%)

•Assist with logistics for The Bridge: Board Training and Full Impact: POC Meet- Up and maintain program data in Salesforce

•Build relationships with nonprofit partners through joining a local coalition that relates to your interests

•Attend outreach events as needed

•Support program planning and evaluation as needed

•Support Swank, our annual gala, & other organization events

QUALIFICATIONS

Required Knowledge, Experience, and Skills

•Understanding of systemic racism and commitment to anti-racism work

•Lived and/or professional experience that will help Seattle Works live our value of building a diverse and welcoming community

•Able to work on multiple projects at once with a high level of attention to follow- through and details

•Able to communicate clearly with staff members and feel comfortable delegating tasks to everyone in the organization for a specific project or event

•Able to build and maintain collaborative relationships with staff team, community & business partners, board members, volunteers, and program participants

•Able to problem solve in the moment and be comfortable with change

•Experience working with databases or willingness and ability to learn new technology

•Able to work both independently and with a group

•Open to working approximately 7 Saturdays throughout the year and some evenings as needed, with advance notice

•Valid driver’s license and comfort with driving a van or box truck

•Proficient in English

Preferred Knowledge and Experience

•Experience in nonprofit sector

•Experience coordinating events

•Experience with volunteer management

•Experience with the following software and applications is a plus: o Salesforce

o Microsoft Office

If you do not have the preferred knowledge, experience, or skills, please do not be discouraged from applying. We offer professional development, support, and on the job learning.

COMPENSATION & BENEFITS

The compensation is $24.04 per hour, which is equivalent to $50,000 per year when working 40 hours per week.

Seattle Works maintains a friendly and flexible work environment. We understand that employees are people first — with families, pets, and personal lives; as such we seek to offer a supportive work environment that values the employee as a whole person.

Seattle Works offers the following benefits:

•100% employer-paid health, dental, and vision insurance

•100% employer-paid ORCA card

•Opportunity to participate in 403b retirement savings plan

•Four weeks Paid-Time-Off annually

•Eight paid holidays plus the week between Christmas Eve and New Year’s Day

•Annual professional development budget, which can be used to support personal growth in terms of anti-racism and equity

•Ability to work remotely occasionally

•Twelve weeks paid family and medical leave, including leave to care for a newborn, adoptive, or foster child

TO APPLY

Please submit a cover letter and resume combined into one single .pdf file to hiring@seattleworks.org, with the email subject “Program Coordinator”. Please keep all identifying information (name, address, phone number, email address, etc) to the first page. Finalists will be asked for references.

Please answer the following two questions in your cover letter:

1)How do your skills and experience prepare you for this role?

2)How will your professional and/or lived experience contribute to Seattle Works’ value of “building a diverse and welcoming community”?

The deadline for application is September 27, 2019 at 12pm. We will contact you if you are invited to an initial conversation; we cannot commit to responding to inquiries regarding the status of your application.

One of Seattle Works’ core values is that we are building a diverse, welcoming community. People of color, women, and people from under-represented communities are strongly encouraged to apply. We are an equal opportunity employer.

Our office is located at the Impact Hub inside the historic Masin’s building in Pioneer Square, which houses one of the largest concentrations of social entrepreneurs in the country.