Job Details

Description

SALARY: $‎90k – $‎140k

GENERAL PURPOSE:
Under general direction from the Sounder South Project Development Director or designee, this role will apply experienced leadership and collaborative skills, manages, administers, and leads capital facilities and track projects during the project development phase (planning, environmental and preliminary design); will be assigned area of responsibility within the PEPD Department; ensures that projects are managed within time and budget constraints and in full compliance with ST, local, state, and federal policies, procedures, rules, and regulations; organizes, supervises, and leads project teams through the stages of project development;; develops and manages project specific scopes, schedules and budgets; manages consultant contracts; interfaces and works cooperatively with other Agency departments, municipalities, partner entities and agencies (e.g. transit agencies, state rail and highway divisions, Federal Railroad Administration (FRA), Federal Transit Administration (FTA), freight railroads and passenger railroads; and other ST departments to implement and support Agency-wide programs; obtain consensus, agreements and approvals related to project or task; ensures payments to consultants are proper, timely and that change management of costs is proper and well documented; ensures that the scope of projects are managed in accordance with the Agency’s Scope Control Policy; prepares clear informative monthly and quarterly reports to senior management to support decision-making; and represent the Agency on local and regional levels to inform and educate the public on current and future regional transit modes and projects

ESSENTIAL FUNCTIONS:
The following duties are .a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Serves as the primary point-of-contact for a Sounder South project within the Planning, Environment and Project Development (PEPD) Department coordinating with staff in the Design, Engineering and Construction (DECM) and Operations divisions (e.g. Sounder Ops and Facilities) throughout the project life cycle.
• Serves as a senior project manager team leader for project development projects in alternative analysis, conceptual engineering, environmental and preliminary design phases of projects performed by Agency staff, consultants, and contractors, ensuring adherence to quality, budget and schedules; plans, prioritizes, assigns, reviews, and participates in the work of assigned staff and matrixed ST subject matter experts; establishes schedules and methods for providing assigned services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly; leads working groups to implement Agency programs; and interacts with project partners, local agencies, and jurisdictions to share knowledge, negotiate issues, and develop collaborative relationships.
• In partnership with ST senior management, negotiates Intergovernmental Agreements (IGA) with partner cities and agencies for proper alignment with the Agency’s interests, goals, objectives and bottom-lines; establishes a formal Negotiating Plan before proceeding with any negotiations; defines each project partners’ roles, responsibilities, and shares of project costs, generally based on proportional benefit received by each partner.
• Manages the life of assigned projects, including the negotiation of consultant contracts and their scope of work, schedules, costs, and quality features; forecasting future work for budget and schedule purposes; manages spending and monitors expenditures of project budgets and grants; manages projects’ advancement through the Agency’s Phase-Gate process; and presents contracts and amendments to either the Change Control Board, Sound Transit Capital and/or Executive Committees, or Sound Transit Board for their consideration.
• Leads and documents selection of delivery method (e.g. DBB, DB, GC/CM) for assigned projects using Agency-developed best practices.
• Coordinates and mediates competing project goals with other ST departments, and with inter-consultation teams, coordinates with local cities and the surrounding community to achieve the objectives of the ST Board as directed by ST senior management; coordinates with a wide group of users and operators of facilities to ensure that the best project to be delivered to service.
• Provides support to the department and others on matters as directed; serves as staff on a variety of committees as assigned; prepares and presents staff reports and other necessary correspondence; attends, participates, and makes presentations in professional group meetings; maintains awareness of new trends and developments in the transit industry related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
• Procures design consultants; coordinates and tracks consultant scope of work; verifies submittals including monthly reporting; monitors schedules; participates in the development of project feasibility studies, site evaluation and selection, technical documentation of environmental analysis, and environmental reports for federal and state agency review and approval; facilitates the approval of project environmental phase including coordinating work of ST Environmental staff to develop environmental/legal notices and publications required to issue environmental documentation; negotiates and manages scope, quality, schedule, costs, risk, personnel, consultants/contractors of design and construction; manages project budgets and schedules for design and construction; ensures all scopes of work include proper adherence to all applicable codes and design practices; negotiates and approves change orders; forecasts future work for budget and schedule purposes; manages spending and monitors expenditures of project budgets and grants; and presents contracts and amendments to either the Capital Program Control Board (CCB), Sound Transit System Expansion Committee, or Sound Transit Board for their consideration.
• Manages the progress of the project development team including the budget and resources; monitors and maintains key project milestones; performs quality control of the design for best practices and code compliancy in conjunction with ST QA staff and consultants’ QA plans; manages and reallocates contract funds if appropriate; organizes distribution of plans for review and approval by various groups and entities both internal and external to Sound Transit; and monitors consultants’ work to determine if they are meeting the duties required by the scope of work.
• Works with Project Managers, Project Coordinators, and other staff to maintain project-level records concerning design, environmental, and contract issues, meetings, and other; prepares and edits reports and briefings on project status, progress, changes, and related items related to scope, schedule, and budget; analyzes, tracks and reports on trends in project development, schedule, and budget in conjunction with the department’s Project Control group; represents Sound Transit on a local and regional level to inform and educate the public on current and future transit projects; develops and edits meeting agendas and minutes, writes speaking points, and develops presentation graphics; and responds to and resolves inquiries and complaints.
• Provides support to the Project Development Director, PEPD Senior and Executive Management, and others on matters as directed; serves as staff on a variety of committees as assigned; prepares and presents staff reports and other necessary correspondence; attends, participates, and makes presentations in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:
Education and Experience: Bachelors’ Degree in urban/transportation planning, engineering, architecture, or closely related field and minimum of six years of project management experience managing planning, design, environmental and/or construction projects preferably in a public sector transit related organization; OR an equivalent combination of education and experience.

Required Licenses or Certifications:
• AICP or PMP Certification, OR Master’s Degree in Project Management or Public Administration, OR licensure as professional Architect or Professional Engineer
• Possession of valid driver’s license.

Required Knowledge of:
• Operations, services and activities of high capacity transit systems.
• Familiarity with commuter rail and passenger trains and freight railroad operations
• Knowledge of pertinent federal, state, and local laws, codes, and regulations, including environmental review processes and SEPA/NEPA environmental laws.
• Principles of team leadership including project leader/supervisory principles and practice
• Project management principles and practices, especially the interconnectedness of budgets, scope, quality and schedule. Public contract administration principles and practices.
• Principles of and skills in negotiation of various project agreements (e.g. development agreements; intergovernmental agreements), design and construction contracts, and rights-of-way acquisition.
• Principles and applications of critical thinking and analysis.
• Principles of matrixed team leadership including lead project/supervisory principles, practices, and coaching.
• Project control principles, practices, and procedures.
• General principles, practices, and procedures of business administration and public administration.
• Building codes and other industry standards of practice and design.
• Methods and techniques of data collection, research, analysis, and report preparation.
• Methods and techniques of statistical and financial analysis.
• Agency procedure manuals and other staff resources.
• Principles of business letter writing and basic report preparation.
• Principles and applications of critical thinking and analysis.
• Principles and practices of project records management.
• Pertinent federal, state, and local laws and regulations.
• English usage, spelling, grammar, and punctuation.
• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.
• Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.

Required Skill in:
• Leading, supervising, delegating, communicating, and providing feedback and work direction to assigned staff.
• Establishing and maintaining effective working relationships with other department staff, management, vendors, partner agencies and municipalities, community groups and the general public
• Building interdepartmental business relationships to reach consensus across the agency.
• Applying project management techniques and principles. Monitoring program/project operating budgets, costs, and schedules
• Understanding and interpreting design and construction contracts, including general conditions, FTA/FRA provisions, drawings and specifications.
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
• Clear written and presentation communications.
• Interpreting and administering contracts, policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Collecting, evaluating, interpreting, and integrating information and data from multiple sources.
• Establishing project and alternative evaluation protocols to aid decision-makers.
• Performing design reviews and risk assessments.
• Analyzing and reviewing financial plans and related budgetary information to determine impact on projects and cost controls.
• Assisting with budget preparation and administration at both project and program levels.
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
• Responding to inquiries with effective oral and written communication.
• Working cooperatively with other departments, Agency officials, and outside agencies.
• Maintaining good customer relations with positive customer service orientation.

Physical Demands / Work Environment:  
• Work performed in a standard office environment.
• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds; may occasionally be required to visit project field sites.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.