Please see the following website for application link: https://www.governmentjobs.com/careers/washington/jobs/2562684/administrative-assistant-2
The Washington Department of Fish and Wildlife (WDFW) is dedicated to preserving, protecting and perpetuating fish, wildlife and ecosystems, while providing sustainable recreational and commercial opportunities dependent on viable fish and wildlife populations. Each day, WDFW employees facilitate fishing, hunting and wildlife viewing opportunities for millions of residents and visitors. WDFW’s employees–field and laboratory biologists, geneticists, research scientists, hatchery professionals, policy experts, fully commissioned law enforcement officers, land stewards, lab technicians, property acquisition specialists, customer service representatives and others work throughout the state. WDFW employees protect and restore critical habitat, strive to facilitate species recovery when necessary, and manage hundreds of fish and wildlife species. WDFW employees maintain nearly a million acres of public wildlife lands. They interpret, apply and enforce state and federal laws and collaborate with stakeholders to protect fish and wildlife resources. The Department of Fish and Wildlife has some of the most talented people in the natural resource field. Find out more about us and the important work we are a part of at www.wdfw.wa.gov
Administrative Assistant 2
We are looking for a hardworking and reliable team player who is ready to work with a very talented, dedicated group of employees! The primary purpose of this position is to provide administrative and customer support to Region 1 Wildlife, Fish, and Habitat Program Managers and their respective staff to relieve them of day-to-day administrative duties.
DutiesThis position provides paraprofessional support to Region 1 Wildlife, Fish, and Habitat Program Managers by:
- Managing email and calendar communication for Program Managers using confidentiality
- Authorizing and processing bills
- Scheduling, coordinating, setting up and paying for meeting rooms and equipment
- Developing presentation material for meetings with general direction
- Taking meeting notes
- Creating and maintaining electronic filing systems and databases
- Processing fish plants, field trials, staff paperwork, and numerous forms and documents for Regional Program Managers
- Keeping directories updated with program personnel
- Ordering uniforms, equipment and supplies for staff
- Entering mileage, travel, purchasing card for Regional Program Mangers
Qualifications
Required Qualifications:
A GED or high school diploma; AND three years of responsible experience in office/clerical, secretarial, bookkeeping or general administrative work
OR a Bachelor’s degree AND one year of experience providing office assistance and administrative support
OR equivalent experience providing office and administrative assistance.
Desirable Qualifications:
- Strong organizational skills, time management and self-management skills.
- Professional communication and inter-personal skills.
- Ability to work with a wide range of individuals.
- Ability to remain productive despite interruptions and multiple projects.
- Results-driven and self-starter.
- Skillfully type when composing letters, memos and emails or performing data entry work.
- Professional office experience.
- Comprehensive working knowledge of Microsoft Word, Excel, Power Point and Outlook to manage and track document, reports, spreadsheets, databases, etc.
- An interest in working with natural resource issues, knowledge of Washington Fish and Wildlife species and recreational and commercial activities.
- Able to effectively manage workload while remaining organized and efficient.
- Be results-oriented and maintain effective working relationships.
- Transition smoothly between tasks.
- Ability to maintain confidentiality of information accessed or discussed in performing the work of this position
- Reliable and on time.
Supplemental InformationWorking Conditions:
Work Setting, including hazards: Duties are performed in a busy office setting. This position requires extensive computer use and sitting. Incumbent must be able to work amid distraction.
Schedule (i.e., hours and days): This position is a minimum of 20 hours per week; may be more during heavy workload periods; flexible work schedule during core business hours
Travel Requirements: Some travel may be required throughout the State to attend training, meetings, and conferences
Tools and Equipment: Computer and appropriate software programs; VoIP telephones, radios, projectors, video conferencing equipment, cell phones, internet access as well as Wi-Fi; business hub printer/fax/copier/scanner and postage meter.
Customer Interactions: Customer service is integral to department success. Works with both internal and external customers daily.
Other: The employee will be called on to respond to a variety of requests while working alone and managing multiple projects. The employee must be flexible and able to adjust competing priorities.
To apply for this position you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
- A cover letter describing how you meet the qualifications of this position (generic cover letter will not be accepted)
- A current resume
- List of Three (3) Professional References
Please note: Failure to follow the above application instructions may lead to disqualification. E-mailed documents will not be accepted in lieu of attaching your documents to the online profile.
Upon submission of your online application, you will immediately receive a confirming e-mail. You will then be notified via e-mail of your status during the process. In addition to the e-mail notifications, you can check the status of your application at any time by visiting your online profile at www.careers.wa.gov. Due to the high volume of applications that we receive, we ask your understanding and encourage you to use the online process and avoid calling for information.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.