Job Title: Public Disclosure Search Specialist (Management Analyst 3)
Opening Date/Time: Tue. 10/20/15 12:00 AM Pacific Time
Closing Date/Time: Tue. 11/03/15 11:59 PM Pacific Time
Salary: $3,655.00 – $4,793.00 Monthly
$43,860.00 – $57,516.00 Annually
Job Type: Full Time – Permanent
Location: Thurston County – Lacey, Washington
Department: Dept. of Ecology
Print Job Information Apply

 

DescriptionBenefitsSupplemental Questions

Keeping Washington Clean and Evergreen
Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.
The Administrative Services Division (ASD) program within the Department of Ecology is looking to fill a Public Disclosure Search Specialist (Management Analyst 3) position. This position is located in our Headquarters office in Lacey, WA.
The Public Disclosure Search Specialist serves as a centralized resource to facilitate enterprise wide compliance with the Public Records Act (PRA) and litigation discovery. This position has delegated primary authority to lead, manage and administer Ecology’s implementation of electronically stored information (ESI) search applications (e.g. Discovery Accelerator, Outlook Search, Windows Explorer, SharePoint Search). This position evaluates, coordinates, and recommends search tools and methods to meet Ecology’s specific record production needs. Participates with Information Technology Services Office (ITSO) technical staff and program staff to identify and implement best search tool configurations. This position works with program and regional staff to formulate and implement optimal search methods to mitigate legal risk and improve compliance efficiency.
We are looking for applicants who are critical thinkers, are able to use independent judgment, are exceptionally organized and detail oriented, possess excellent interpersonal skills and are able to read, understand and apply complex information.
As an agency, our mission is to protect, preserve and enhance Washington’s environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you’ve seen some of our recent stories on Twitter, Facebook, Instagram or ourblog.
To learn more about our agency, please visit our website at www.ecy.wa.gov.
Local efforts… Diverse people… Statewide impacts
 Duties:

Some of the key work activities of the Public Disclosure Search Specialist include:
Enterprise Search: Working under general direction and exercising independent judgment.
  • Consulting with program staff and public disclosure coordinators to formulate and implement optimal ESI searches to mitigate legal risk and improve search efficiency.
  • Assigning ESI recovered by Discovery Accelerator or other search tools for review by the appropriate program or regional office.
  • Developing and implementing training curriculum for agency-designated users responsible for the deployment of Discovery Accelerator and other ESI search applications within their respective organizational units.
  • Managing and monitoring the use of ESI search applications by agency staff to ensure compliance with agency policies and legal requirements.
  • Developing best practices, standards and user assistance guides.
  • Reviewing and recommending available tools to assist with records identification and production.
Enterprise Public Records Disclosure: Working under general direction and exercising independent judgment.
  • Providing professional and technical advice to management regarding complex public disclosure issues that impact all agency programs.
  • Consulting with and provides expertise and guidance to agency staff on PRA compliance.
  • Assisting with intake, assignment, and tracking of PRA requests received at the central point of contact for Ecology based on expert knowledge of Ecology record keeping systems and practices.
  • Leading response and designing appropriate workflow for complex or agency wide requests.
 Qualifications:
Required Qualifications:
Bachelor’s Degree in business administration, public administration, education, or related field ANDtwo years of experience administering state and federal laws related to public records and managing public records requests for a governmental agency.
OR
An Associate’s Degree in business administration, public administration, education, or related fieldAND four years of experience administering state and federal laws related to public records and managing public records requests for a governmental agency.
OR
A high school diploma AND six years of experience administering state and federal laws related to public records and managing public records requests for a governmental agency.

Desired Qualifications:

Two years dedicated experience working with electronic records search and retrieval. Experience includes searching for electronic files in various digital media such as email, file servers, and portable storage. Experience includes a demonstrated working knowledge of the legal requirements relating to litigation discovery and public records disclosure.
 Supplemental Information:
Application Instructions:
In order to be considered, applicants MUST attach the following documents as an attachment to their application:
  • A cover letter describing how your experience, skills and abilities meet the required/desired qualifications of this position.
  • A resume outlining your professional experience.
Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile’s resume text field.Please read the supplemental questions carefully and answer completely. Incomplete responses, including “please see resume”, may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on “Look for Jobs” and select Dept. of Ecology under the “Department” search list. Click “Apply Search.”


Other Information:

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mailcareers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.