Position Description August 25, 2016
Position: Administrative Assistant
Pay Rate: $15/hour
Effective Date: September 1, 2016
Direct Report: Executive Director
Hours: 20 hours per week
Reimbursements: All direct expenses related to incidental office expenses
The position of Administrative Assistant will vary day by day depending on the needs of the
office. You will report to the Executive Director, but will also potentially be doing work for
other staff as well. The purpose of this position is to relieve the Executive Director of some
of the administrative tasks which can be performed by others.
Some of your responsibilities will include, but not be limited to:
o Assist with and update databases as needed to keep information current
o Assist with social media presence
o Assist with production of the Annual Report
o Assist with or coordinate donation processing, acknowledgement letters and other
correspondence as needed
o Assist with production and mailing of appeal letters.
o Assist in maintaining guest lists, gathering and preparing registration materials and
other duties as assigned for fund-raising events.
o Assist with administrative details associated with the Events Committee (i.e. prepare
and distribute notices, agendas, minutes, etc.) as needed.
o Assist with matching gift efforts, including donor communication and various gift
paperwork and online forms as needed
o Assist with or coordinator sponsor recognition and benefit related activities, including
social media, signage, t-shirts, website updates, etc.
o Prepare media materials for distribution. (i.e. copying, filing, mailing, e-mailing)
o Assemble media and donor kits for events and meetings
o Assist with bank deposits and other bookkeeping/accounting tasks as assigned
o Assist with data entry for volunteers and donors
o Assist when troubleshooting technology challenges
o Monitor office supplies to ensure that basic supplies are always available
o Answer the phones when needed
o Other duties as assigned by the Executive Director