Job Title: Forms & Records Analyst 3 (Public Disclosure Coordinator)
Opening Date/Time: Thu. 04/06/17 12:00 AM Pacific Time
Closing Date/Time: Sun. 04/16/17 11:59 PM Pacific Time
Salary: $3,287.00 – $4,313.00 Monthly
Job Type: Full Time – Permanent
Location: Thurston County – Olympia, Washington
Department: Dept. of Fish and Wildlife

Forms & Records Analyst 3 – Public Disclosure Coordinator
Permanent, Full-Time
The Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission.

The Washington Department of Fish and Wildlife (WDFW) is dedicated to preserving, protecting and perpetuating fish,  wildlife and ecosystems, while providing sustainable  recreational and commercial opportunities dependent on viable fish and wildlife populations.  Each day, WDFW employees facilitate fishing, hunting and wildlife viewing opportunities for millions of residents and visitors.  WDFW’s employees–field and laboratory biologists, geneticists, research scientists, hatchery professionals, policy experts, fully commissioned law enforcement officers, land stewards, lab technicians, property acquisition specialists, customer service representatives and others work throughout the state.  WDFW employees protect and restore critical habitat, strive to facilitate species recovery when necessary, and manage hundreds of fish and wildlife species.  WDFW employees maintain nearly a million acres of public wildlife lands. They interpret, apply and enforce state and federal laws and collaborate with stakeholders to protect fish and wildlife resources.  Find out more about us and the important work we are a part of at www.wdfw.wa.gov

We are recruiting to fill one permanent, full-time Forms & Records Analyst 3 (Public Disclosure Coordinator) position in our Director’s Office, Information Governance Division located at the Washington State Natural Resources Building in Olympia, Thurston County, Washington.
 Duties:
POSITION SUMMARY
The Public Disclosure Coordinator works within the Director’s Office Information Governance Unit to help the Agency respond to citizen requests for public records, ensuring the Agency’s responses are consistent with state law.  With limited supervision, from the Public Disclosure Officer, the coordinator exercises independent judgment to research, organize, collect and analyze the data and materials required to respond to requests on behalf of the Agency.  The coordinator provides guidance to department staff and consults with the Public Records Officer on disclosure requirements and procedures; identifies problems and recommends solutions to ensure complex disclosure responses are coordinated among multiple programs and that requests are fulfilled in a timely manner, consistent with state law; advises citizens on the availability of specific information and processes by which it can be obtained.

Duties

Analyze incoming public disclosure requests (PDRs) to determine the appropriate programs to respond to PDRs as required in the state Public Records Act.   Review and evaluate submissions by WDFW programs and regional staff to determine responsiveness to the requests. Assist program coordinators with the development of effective search plans.  Identify and redact information that is exempt from disclosure.

Interpret the Public Records Act, RCW 42.56, in coordination with the Public Records Officer. Provide advice and guidance to program coordinators and staff. Coordinate meetings with key staff members. Communicate with citizens seeking records; and maintain and track records of public disclosure requests and the Agency’s responses.
 Qualifications:
Required Qualifications:

  • Three (3) years of academic or professional experience conducting research or reviewing written research materials and analyzing and interpreting policies, laws, rules or regulations.
  • Working knowledge of the Washington State Public Records Act (RCW 42.56).
  • Demonstrated ability to effectively communicate, independently analyze, and weigh the risks versus benefits in decisions and recommendations related to public disclosure issues.
  • Strong attention to detail, with the ability to review high volumes of documents for possible redactions without errors.
  • Excellent written and oral communication skills.
  • Ability to handle multiple tasks simultaneously and to complete projects on tight deadlines.
  • Ability to maintain confidentiality in working with sensitive information.
  • Flexibility and ability to work successfully as part of a diverse work team.
  • Proficiency with several computer software programs, including Word, Excel, Access Database, SharePoint, Outlook, and the ability to maintain databases.
  • Ability to conduct document and file searches in electronic and paper document filing systems.

Preferred/Desired Qualifications:

  • A Bachelor’s Degree in business administration, public administration, law, public affairs or related field;
  • Two or more years professional experience as a public disclosure coordinator, legal assistant or paralegal;
  • Experience with electronic records or public disclosure systems.
  • Knowledge and understanding of WDFW programs and activities.
 Supplemental Information:
Working Conditions
This position normally works regularly scheduled hours within an 8:00 a.m. to 5:00 p.m. Monday through Friday work week.  Work is generally performed in a busy office setting.  Varying degrees of activity occur in the common areas during working hours; most tasks will involve working on a computer and extensive sitting.  Incumbent must be able to work amid distraction.

Union Notice
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE), which contains a “union security” provision. This means that, as a condition of employment, you must either join the union and pay union dues, or pay the union a representational or other fee within 30 days of the date you are put into pay status.

How to Apply
To apply, you MUST complete your profile at www.careers.wa.gov including a chronological employment history and attach only the following to your profile before applying for this position:

  • A letter of interest describing how you meet the qualifications of this position
  • A current resume, chronological preferred
  • Three professional references
Note: Failure to follow the above application instructions will lead to disqualification.  E-mailed documents will not be accepted in lieu of attaching your documents to the online profile.

Upon submission of your online application, you will immediately receive a confirming e-mail.  You will then be notified via e-mail of your status during the process.  In addition to the e-mail notifications, you can check the status of your application at any time by visiting your online profile at www.careers.wa.gov.  Due to the high volume of applications that we receive, we ask your understanding and encourage you to use the online process and avoid calling for information.

Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application may disqualify you from consideration for employment in this position. All information will be verified and documentation may be required.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.  Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.