Position Information

Position Title Assistant Director, Master of Public Administration
Working Title Assistant Director, MPA – Public & Nonprofit Administration and Public Policy Concentrations (PNAPP)
Location Olympia
EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status.
Union Represented No
Overtime Eligible No
Monthly FTE 1.0
Salary Step (minimum monthly amount) $4,329.00
Salary Step (maximum monthly amount) $4,892.00
Cyclic Position No
Cyclic Details n/a
End Date n/a
Special Note This is a full time, overtime-exempt position on the Olympia Campus of The Evergreen State College. This is an “at-will” appointment, exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements.
Position Purpose The purpose of this position is to provide support to current and potential students, external relations, and the general administration and growth of the Master of Public Administration (MPA) Program.
Nature and Scope The Assistant Director, MPA – Public & Nonprofit Administration and Public Policy concentrations (PNAPP) reports to the MPA Program Director and works as part of a team with the Assistant Director, Tribal Governance (TG) MPA, MPA program support staff, graduate program staff, MPA faculty, and other units on campus.

In collaboration with the Assistant Director, TG MPA, this position provides continuity of service delivery. Due to the practice of rotating Directors and rotating faculty, it is critical that the Assistant Director positions exist to maintain the institutional knowledge and framework of support within the MPA program.

In collaboration with the Assistant Director, TG MPA, this position provides continuity of service delivery. Due to the practice of rotating Directors and rotating faculty, it is critical that the Assistant Director positions exist to maintain the institutional knowledge and framework of support within the MPA program.
Essential Functions Provide for recruitment activities regarding the MPA Program, PNAPP concentrations
• Recruit sufficient numbers of students to satisfy and/or exceed FTE goals.
• Advise potential students on admissions, requirements, financial aid and internships and assist in enrollment activities as needed.
• Maintain relationships with internal and external stakeholders and alumni.
• Develop and implement program marketing and recruiting plans.
• Collaborate with Marketing and Communications and the other graduate programs to develop and print electronic publications, identify advertising outlets, and place advertisements.
• Communicate with and counsel prospective and newly admitted students about the program.
• Organize and represent the MPA Program at recruitment and admission counseling sessions, academic and career fairs, meetings and conferences.
• In collaboration with the Office of Financial Aid, assist students to identify and apply for financial aid.
• In collaboration with Assistant Director, TG MPA, make financial aid decisions for incoming and current MPA students, track financial aid decisions and report to other offices as appropriate.
• Update MPA Program’s online presence including webpages and social media platforms.
• Work with Admissions, Registration & Records and other Enrollment Services staff to conduct effective and efficient enrollment management activities.
• Develop and maintain prospective student contacts and database.

Provide services to support current students
• Advise current students on admissions, requirements, financial aid and internships and assist in enrollment activities as needed.
• Provide career development advice to students.
• Develop and implement internship and mentoring opportunities for students.
• Manage fall orientation for new students in collaboration with MPA staff.
• Manage graduation event(s) in collaboration with MPA staff.
• Track the status of students from admission to graduation; provide support and assistance as needed in areas such as admission requirements candidacy, internships, incompletes, leaves of absence and eligibility for graduation.
• In consultation with the Director, develop and maintain the Program’s online Student Handbook and other MPA Program web pages.
• Maintain appropriate confidentiality of all student information.

Alumni affairs
• Collaborate with College offices to maintain a current list of alumni.
• Provide lead staff support for activities and programs for improving alumni engagement.

Collaboration with other staff
• Serve as the primary contact for collaborative efforts with other offices at the College relevant to recruitment and retention including Admissions, Registration & Records, Financial Aid, Evening and Weekend Studies, and College Advancement.
• Participate in quarterly meetings with staff from other graduate programs, Admissions, Registration & Records and Financial Aid.
• Plan and implement MPA events.
• Assist MPA Director and Assistant Director, TG MPA in tracking program data.
• Assist in regular program evaluations, production of annual reports, and regular self-studies (for accreditation and program review purposes).
• Assist and work with the Office of Institutional Research regarding managing and tracking of performance/evaluation data.
• Working with the staff team to ensure consistent and high-quality operation of the MPA Program, including basic administrative duties.
• Perform other duties as assigned.
Additional Duties
Knowledge Skills and Abilities • Knowledge about higher education in general, and specifically the MPA program and its policies; interest in graduate student education.
• Knowledge of appropriate methods for developing outreach programs, including internet-based research and outreach.
• Ability to provide academic counseling and keep current on student recruitment, academic, and admission counseling policy and procedure.
• Skills in marketing, promotion and public relations strategies.
• Knowledge of financial aid policies, procedures, and opportunities.
• Ability to use Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.), student information system (Banner), customer relationship management systems (CRMs), social media, etc.; ability and willingness to learn new technology as needed.
• High level of organizational, planning and administrative skills.
• Ability to manage time effectively and to manage multiple priorities with competing deadlines and bring projects and tasks to completion.
• Ability to take initiative, be a self starter, and work with minimal supervision.
• Excellent interpersonal and written communication skills.
• Excellent public speaking and presentation skills.
• Ability to work effectively and collaboratively with diverse individuals and groups, including current and prospective students, staff, faculty, the public, and MPA staff.
• Timely and effective project management skills, including the ability to respond to Program phone and email inquiries within 48 hours 95% of the time.
• Skill in communicating with a wide variety of individuals, in person, by phone, e-mail and on paper.
• Ability to work at a computer for extended periods of time.
• Ability to move boxes of recruitment or printed materials.
• Ability to travel (mostly locally/regionally) and remain in compliance with the college’s travel policy.
• Flexibility to work varied schedule, including evenings and weekends, and to assist with program events outside normal business hours.
Minimum Qualifications • Bachelor’s degree.
• Two years of experience in public or nonprofit administration, student services, or closely related activities.
Desired Qualifications • Master’s degree in public or nonprofit administration, student services, educational administration or the social sciences.
• Experience in administering programs in higher education and developing higher education admission and recruitment programs.
Conditions of Employment • Must provide proof of identity and employment eligibility within three days of beginning work.
• May be required to pass a pre-employment background check.
• Ability to travel, work occasional evenings and/or weekends, assist with program events outside of normal business hours and move boxes of recruitment or printed materials.
Benefits A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For more information about Evergreen’s excellent employee benefits, please view http://www.evergreen.edu/payroll/benefits.htm.

Posting Detail Information

Posting Number S2017-068
Number of Vacancies 1
Open Date 08/18/2017
Review Begins Date
Close Date 09/01/2017
Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Minimum Qualification #1: Do you have a Bachelor’s degree?
    • Yes
    • No
  2. * Minimum Qualification #2: Describe how you meet this qualification: Two years of experience in public or nonprofit administration, student services, or closely related activities.(Open Ended Question)
  3. * Desired Qualification #1: Describe how you meet this qualification: Master’s degree in public or nonprofit administration, student services, educational administration or the social sciences.(Open Ended Question)
  4. * Desired Qualification #2: Describe how you meet this qualification: Experience in administering programs in higher education and developing higher education admission and recruitment programs.(Open Ended Question)
  5. * Knowledge, Skill, and Ability #1: Describe your knowledge about higher education in general, and specifically the MPA program and its policies; interest in graduate student education.(Open Ended Question)

Documents Needed To Apply

Required Documents

  1. Cover Letter
  2. Resume

Optional Documents