Posting Details
Position Information
| Position Title | Associate Dean for Library Operations |
|---|---|
| Working Title | |
| Location | Olympia |
| EEO Statement | All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status. |
| Union Represented | No |
| Overtime Eligible | No |
| Monthly FTE | 1.0 |
| Salary Step (minimum monthly amount) | $5,876.00 |
| Salary Step (maximum monthly amount) | $6,395.00 |
| Cyclic Position | No |
| Cyclic Details | n/a |
| End Date | n/a |
| Special Note | This is a full-time overtime-exempt position on the Olympia campus of The Evergreen State College. This position is an “at-will” appointment, exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements. |
| Position Purpose | Under administrative direction, the Associate Dean for Library Operations manages daily operations of the Library, assuring effective, efficient general services and responsive support of the instructional role of the larger organization. This position manages the operational and service side of the library, working collaboratively with the instructional team within an alternative interdisciplinary liberal arts environment. It provides general oversight of circulation, interlibrary loan, collection care and management, archives, technical services, security and building safety. This position provides personnel and budget oversight, assists the Dean in identifying and planning strategic initiatives consonant with instructional agendas, maintains awareness of contemporary trends in information technology, ADA compliance and academic librarianship generally, and represents the Library in College governance and professional organizations. |
| Nature and Scope | Organization Fit The position reports to the Dean of Library and Media Services, along with: • Library Faculty • Manager of Research Services (Library & Archives Paraprofessional 6) • Director of the Writing Center (Administrative Faculty) • Director of the Quantitative and Symbolic Reasoning Center (Administrative Faculty) • Coordinator of Photography and Media Coordinator (Info Tech Specialist 3) • Head of Electronic Media (Info Tech Specialist 4) • Director of Evergreen Gallery (Preservation and Museum Specialist 4, .5FTE) • Administrative Assistant to the Library Dean (Admin Assistant 3) • Fiscal Specialist Subordinate Summaries Balance |
| Essential Functions | • Manage Library operations including personnel management, budgets, planning, and policy development and adherence. • Collaborate with Faculty Librarians, who are charged primarily with instruction and collection development. • Collaborate with managers and directors under the umbrella of the Dean, including gallery, learning centers, and media services. • Develop, maintain, and clearly communicate vision, priorities, and outcome expectations for Library Operations staff within the instructional priorities and mission of the larger Library organization. • Supervise and oversee all activities of the Library operations staff. • Coordinate with Orbis-Cascade Alliance staff maintenance, upgrades, and customization of shared Integrated Library System. • Maintain current Performance Development Plans (PDPs) for staff reporting directly to the position, and assure PDPs are kept current by supervisors reporting to this position. Assure active staff development across the operation. Seek out valuable educational opportunities for staff to enhance and broaden their level of expertise and their knowledge of the academic context for their services. • Meet consistently with the Library, gallery and media instructional team and the Library administrative team to stay apprised of projects, priorities, and service requirements throughout the larger Library organization. • Consult with the Library instructional team and Library administration when considering service changes, developments, or reductions to assure consistency with institutional goals. • Assure consistency between specific Library operations and the instructional role of the larger Library organization as determined by the Dean of Library. • Manage the Library operations and collection budget to assure the best possible use of resources in meeting institutional priorities. • Assure that up-to-date Library policies and procedures are posted and easily found on the Library web pages. • Maintain current awareness of professional standards and best practices of the profession of librarianship, and seek service improvements and efficiencies appropriate to the larger mission of the Library. • Represent the Evergreen Library in the Orbis-Cascade Alliance Teams, professional organizations, fundraising organizations, and other external groups. • Participate in college-wide committees, advocating for and fostering a collaborative working relationship between Library operations and the larger Library and college organization. • Work on specialized and/or complex projects. |
| Additional Duties | • Serve as Acting Dean as requested in the absence of the Library Dean. • Serve as a Reference Librarian as assigned. |
| Knowledge Skills and Abilities | • Exceptional service orientation skills and commitment to collaboration and teamwork. • Expertise in managing complex library organizations, including organizational change, human resources, budgeting, planning, and policy implementation. • Knowledge of professional academic library practices across all library services and functions. • Excellent skill and ability in supervising the work of others. • Ability to work collaboratively with colleagues on the curriculum and academic mission in order to assure strong agreement between instructional practices and library operations. • Ability to provide for smooth, effective library service to the college community and other patrons. • Ability and skill in team-building and fostering effective communication and collaborations across significant differences and with people with broadly varying technical skill levels. • In-depth knowledge and ability in academic library planning, implementation, policy development, and best practices. • Current awareness of professional trends and best practices especially in the rapidly developing field of information technology. • Ability to work collaboratively with work units outside the Library, such as Computing and Communications, Facilities, Student Affairs, and College Relations. • Ability to facilitate inclusive decision making. • Commitment to working for and with diverse populations. • Understanding of the role of libraries in the context of the liberal arts college. • Current awareness of ALA stances and other professional commitments on issues such as patron privacy, fair use, inclusive design, ADA compliance, academic freedom, service to underserved populations, and other aspects of the Library as a service organization. • Knowledge of budgeting processes and fiscal management. • Excellent presentation, written, and interpersonal communication skills. • Ability to employ analytic and creative thought processes to complex technical and process issues and problems. • Ability to establish and follow through on systematic course of action for self and others. • Understanding of the social and legal issues related to library service in an academic environment. • Knowledge of copyright and fair use law and ability to stay abreast of new developments in these areas. |
| Minimum Qualifications | • Master’s degree in Library Science (MLS or MLIS, ALA accredited) or equivalent. • Three years’ recent experience managing major functions in libraries. • Four years of experience in one or some combination of technical services, library systems (Integrated Library System and other library-specific technology), and/or collection management. |
| Desired Qualifications | • Four years’ work experience in, or supervision of, two or more of the work units of an academic library (technical services, circulation, library systems, reference/instruction, archives, special collections, digital collections, etc.) • Experience working collaboratively within and across complex institutions (such as within an academic library and across a college or university, or within a consortium). |
| Conditions of Employment | • Must provide proof of identity and employment eligibility within three days of beginning work. • May be required to pass a pre-employment background check. |
| Benefits | A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For more information about Evergreen’s excellent employee benefits, please view http://www.evergreen.edu/payroll/benefits.htm. |
Posting Detail Information
| Posting Number | S2017-057 |
|---|---|
| Number of Vacancies | 1 |
| Open Date | 08/14/2017 |
| Review Begins Date | |
| Close Date | 09/05/2017 |
| Special Instructions to Applicants |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Minimum Qualification #1: Do you have a master’s degree in Library Science (MLS or MLIS, ALA accredited) or equivalent?
- Yes
- No
- * Minimum Qualification #2: Do you have three years’ recent experience managing major functions in libraries?
- Yes
- No
- * Minimum Qualification #3: Do you have four years of experience in one or some combination of technical services, library systems (Integrated Library System and other library-specific technology), and/or collection management?
- Yes
- No
- * Desired Qualification #1: Do you have four years’ work experience in, or supervision of, two or more of the work units of an academic library (technical services, circulation, library systems, reference/instruction, archives, special collections, digital collections, etc.)?
- Yes
- No
- * Desired Qualification #2: Do you have experience working collaboratively within and across complex institutions (such as within an academic library and across a college or university, or within a consortium)?
- Yes
- No
- * Knowledge, Skill, and Ability #1: Describe your expertise in managing complex library organizations, including organizational change, human resources, budgeting, planning, and policy implementation.(Open Ended Question)
- * Knowledge, Skill, and Ability #2: Describe your ability and skill in team-building and fostering effective communication and collaborations across significant differences and with people with broadly varying technical skill levels.(Open Ended Question)
- * Knowledge, Skill, and Ability #3: Describe your in-depth knowledge and ability in academic library planning, implementation, policy development, and best practices.(Open Ended Question)
Documents Needed To Apply
Required Documents
- Cover Letter
- Resume
Optional Documents