FISCAL ANALYST 3

The Washington Department of Fish and Wildlife (WDFW) is dedicated to preserving, protecting and perpetuating fish,  wildlife and ecosystems, while providing sustainable  recreational and commercial opportunities dependent on viable fish and wildlife populations.  Each day, WDFW employees facilitate fishing, hunting and wildlife viewing opportunities for millions of residents and visitors.  WDFW’s employees–field and laboratory biologists, geneticists, research scientists, hatchery professionals, policy experts, fully commissioned law enforcement officers, land stewards, lab technicians, property acquisition specialists, customer service representatives and others work throughout the state.  WDFW employees protect and restore critical habitat, strive to facilitate species recovery when necessary, and manage hundreds of fish and wildlife species.  WDFW employees maintain nearly a million acres of public wildlife lands. They interpret, apply and enforce state and federal laws and collaborate with stakeholders to protect fish and wildlife resources.  Find out more about us and the important work we are a part of at www.wdfw.wa.gov.

The Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission.

This recruitment is to fill one (1) full-time permanent position within the Technology and Financial Management Program, Financial Services Division located at the Natural Resources Building, Olympia, Thurston County, WA.

JOB SUMMARY:

This is a key journey level accounting position within the Washington State Department of Fish and Wildlife’s (WDFW) Technology and Financial Management Program, Financial Services Division. The incumbent in this position reports to and supports the Accounts Payable Manager and performs a number of complex stand-alone, time sensitive financial duties that affect all WDFW programs and staff state wide. This position provides guidance organization-wide and to vendors alike regarding the Office of Financial Management (OFM), Internal Revenue Service (IRS), and Department of Revenue (DOR) and Agency compliance requirements for assigned vendor payments. The incumbent in this position may also review and analyze the work of other Fiscal and Program staff to ensure accounting entries and charges to programs and grants are correct and documented properly.  This position has been designated by management as a lead position who reviews and analyzes the work of other Fiscal professional staff and Program staff to ensure accounting entries and charges to programs and grants are correct and documented properly.

This position is the lead worker of the Accounts Payable unit and will serve as backup in the absence of the Accounts Payable Manager.  This position will assist to coordinate, troubleshoot and assists other Accounts Payable staff to ensure appropriate training and development is received to conduct and complete assigned fiscal duties.  In addition, this position will monitor and ensure that the daily, monthly, and year-end deadlines are met.   Other critical duties include a variety of manual and automated fiscal tasks including accounts payable discrepancy resolutions, reconciliation of agency subsidiary accounts, ensure the timely and accurate processing of purchase card log distributions, travel reimbursements, utility and vendor payments by reviewing, analyzing and auditing disbursements.

Although this position works under the supervision of the Accounts Payable Section manager in the WDFW Fiscal Office they are expected to work with Financial Management Branch staff throughout WDFW to accomplish assigned work and resolve highly technical accounting and finance related questions. This includes Purchasing staff, Other Fiscal Office staff, Budget Office staff and various program and project managers. This position also prepares other related financial reports, business analysis and investigation of various business transactions that may be questioned by auditors or assigned by their supervisor for review.

This position contributes to the agency’s two following goals:

Goal III:  Funding – Ensure effective use of financial resources in order to meet the needs of the State’s fish and wildlife resource for the benefit of the public.

Goal IV: Competence – Implement processes that produce sound and professional decisions, cultivate public involvement, and build public confidence and agency credibility.

Primary lead worker of Accounts Payable Unit and support to Accounts Payable Manager.

Working Conditions
Working environment is a busy office setting. Varying degrees of activity occur in the common areas during working hours; most tasks will involve sitting at a desk and working on a computer. Incumbent must be able to work amid distraction.

This position normally works 8:00 am-5:00 pm, Monday-Friday, a flex schedule may be approved. Occasional overtime might be required to meet deadlines during peak periods. Between July and September; limited leave may be approved due to fiscal/biennial closeout.May require limited amounts of travel. Computer hardware and software.Customer service is integral to success. Large amount of communication with field and office staff via phone, e-mail and in person. Timely responses to inquiries are expected. Staff may encounter disgruntled employees/vendors on occasion when requesting information with regarding payments or non-payments.

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE), which contains a “union security” provision. This means that, as a condition of employment, you must either join the union and pay union dues, or pay the union a representational or other fee within 30 days of the date you are put into pay status.

How to Apply
To apply, you MUST complete your profile at www.careers.wa.gov including a chronological employment history and attach only the following to your profile before applying for this position:

Note: Failure to follow the above application instructions will lead to disqualification.  E-mailed documents will not be accepted in lieu of attaching your documents to the online profile.

Upon submission of your online application, you will immediately receive a confirming e-mail.  You will then be notified via e-mail of your status during the process.  In addition to the e-mail notifications, you can check the status of your application at any time by visiting your online profile at www.careers.wa.gov.  Due to the high volume of applications that we receive, we ask your understanding and encourage you to use the online process and avoid calling for information.

Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application may disqualify you from consideration for employment in this position. All information will be verified and documentation may be required.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.  Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.