• Position is primary support for Payable activities which includes but not limited to: key batches, liaison between DFW and DES statewide vendor set up, closing and archiving, encumbrance, payment processing and review contract and status in Novatus,
• Responsible for assisting in the coordination of Fiscal Year close specifically related to monitoring work flow against deadlines and processing year end accruals.
• Assist in the verifying of purchase card logs and vendor payments for proper supporting documentation and adherence to state laws and regulations.
• Assist in the coordination of journal voucher adjustments.
• This position will at times be considered a lead worker in the Fiscal Office and will assist in troubleshooting complex payment and p-card related questions, working with both internal and external customers for appropriate resolution.
• Analyze varied types of accounting data and reports and prepare the corrections for discrepancies related to accounts payable vendor payments.
• Perform complex accounting transactions such as encumbrances and liquidations.
• Provide recommended corrections to other staff based on analysis of input data when errors are found.
• Review and analyze AFRS and Enterprise reports to determine that correct fiscal data is in order to prepare journal voucher expenditure adjustments required for maintaining accurate fiscal data; perform financial review based on OFM, IRS and GAAP accounting requirements.
• Reconcile vendor statements using payment records.

Combination of 4 years of related education and/or experience including, but not limited to, customer service and cash handling; OR 4 years of experience performing accounts receivable, payable, general accounting or payroll functions.
 
Preferred/Desired Qualification:

• Experience using Microsoft Word, Excel, and Access programs
• Experience using financial systems and software to process, upload and track fiscal information
• Experience performing accounting related functions with a WA State agency or another government employer
• Experience conducting accounting of WA State agency vendor payments and journal voucher entries
• Experience using WA State financial systems including AFRS, Enterprise Reporting, and the Financial Toolbox

Working Conditions
Work schedule is 40 hours, 8:00a.m. to 5:00p.m. Monday through Friday.  Working environment is a busy office setting. Varying degrees of activity occur in the common areas during working hours; tasks will involve long periods of time standing in addition to long periods of time sitting at a desk and working on a computer. Incumbent must be able to work amid distraction. 
 
Union
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE), which contains a “union security” provision. This means that, as a condition of employment, you must either join the union and pay union dues, or pay the union a representational or other fee within 30 days of the date you are put into pay status.

How to Apply:
To apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (generic cover letter will not be accepted)
• A current resume (please make it succinct)
• Three professional references (personal references do not count as professional)

Please note:  Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online profile. Upon submission of your online application, you will immediately receive a confirming e-mail.  You will then be notified via e-mail of your status during the process.  In addition to the e-mail notifications, you can check the status of your application at any time by visiting your online profile at www.careers.wa.gov.  Due to the high volume of applications that we receive, we ask your understanding and encourage you to use the online process and avoid calling for information.

Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application may disqualify you from consideration for employment in this position. All information will be verified and documentation may be required.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.