Job Title: ADMINISTRATIVE ASSISTANT 3 *10415
Opening Date/Time: Mon. 11/13/17 12:00 AM Pacific Time
Closing Date/Time: Thu. 11/23/17 11:59 PM Pacific Time
Salary: $2,778.00 – $3,612.00 Monthly
Job Type: Full Time – Permanent
Location: Thurston County – Olympia, Washington
Department: Dept. of Fish and Wildlife
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DescriptionBenefitsSupplemental Questions
The Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission.

The Washington Department of Fish and Wildlife (WDFW) is dedicated to preserving, protecting and perpetuating fish, wildlife and ecosystems, while providing sustainable recreational and commercial opportunities dependent on viable fish and wildlife populations. Each day, WDFW employees facilitate fishing, hunting and wildlife viewing opportunities for millions of residents and visitors. WDFW’s employees–field and laboratory biologists, geneticists, research scientists, hatchery professionals, policy experts, fully commissioned law enforcement officers, land stewards, lab technicians, property acquisition specialists, customer service representatives and others work throughout the state. WDFW employees protect and restore critical habitat, strive to facilitate species recovery when necessary, and manage hundreds of fish and wildlife species. WDFW employees maintain nearly a million acres of public wildlife lands. They interpret, apply and enforce state and federal laws and collaborate with stakeholders to protect fish and wildlife resources. Find out more about us and the important work we are a part of at www.wdfw.wa.gov.

Administrative Assistant 3
Full-Time/Permanent
We are recruiting to fill one full-time permanent Administrative Assistant 3 position in our Law Enforcement Program, located at the Washington State Natural Resources Building, Olympia, Thurston County, Washington.

This position reports directly to the Enforcement Program’s Criminal Justice Liaison.  The position will assist Criminal Justice Liaison, Chief of Police, and headquarters staff with varied tasks of a complex and routine nature which includes coordination of agency rules, providing customer service over the phone, typing, editing, tracking work products, writing and proofing correspondence, and research.
 Duties:
  • Executive Support: editorial support on documents ranging from general communication to HR disciplinary documents
  • Administrative Legal Hearing Support: coordinate respondent officer schedules, document review / preparation / processing
  • License Suspension and Revocation: notification, document review / preparation / processing, updating pertinent systems (WILD, CODY, IWVC).
  • Criminal Justice Working Groups Support: coordinate, reserve rooms, schedule, agendas, minutes / summaries
  • Coordinate with staff to schedule time, deconflict emerging priorities with commitments, & information preparation to assist the Chief
  • Phone Management: be able to answer Chief’s direct line during normal business hours
  • Meeting Management: coordinate, reserve rooms, schedule, agendas, minutes / summaries
  • Program Reports: notification of deadlines, consolidating information, creating final draft documents, submission
  • Preparing Financial Documents: preparing payment forms for expenses, establish direct billing
  • Presentations: notification of deadlines, consolidating information, creating final draft documents, proofing
  • Information Requests: coordination, consolidating information, presenting findings
  • Distribution of Incoming Mail: sorting daily mail, stocking mail area
  • Coordination: Build and maintain a rulemaking calendar for programs to schedule time and review
  • Review pre-proposal and proposal filings (CR-101 and 102 forms)
  • Order Typing Service Management: coordinate and order requests of WACs for formatting
  • Coordinate with agency Webmaster to update and post all agency rules online
 Qualifications:
Position typically requires high school graduation or equivalent and two years of clerical experience.

The hiring manager is most interested in qualified individuals with the following behavioral competencies:

  • Focused and flexible, able to be highly productive despite interruptions and multiple projects
  • Self-managed, able to be relied upon, ethical and accountable in all situations
  • Self-managed, able to work independently and stay on task
  • Organized and efficient, able to document, retrieve and follow up on information and requests
  • Adaptable, able to quickly transition based on changing business and customer needs
  • Positive, friendly individual who enjoys working with and helping others
  • Quick learner who receives, retains, and applies new information easily
 Supplemental Information:
Must be willing to be fingerprinted and pass a criminal background check.

Working Conditions
Work schedule is 40 hours, Monday through Friday.  Working environment is a busy office setting. Varying degrees of activity occur in the common areas during working hours; tasks will involve long periods of time standing in addition to long periods of time sitting at a desk and working on a computer. Incumbent must be able to work amid distraction.  Must be able to lift 40 lbs. without assistance.

How to Apply:
To apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

  • A cover letter describing how you meet the qualifications of this position (generic cover letter will not be accepted)
  • A current resume (please make it succinct)
  • Three professional references (personal references do not count as professional)

Please note:  Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online profile.

Upon submission of your online application, you will immediately receive a confirming e-mail.  You will then be notified via e-mail of your status during the process.  In addition to the e-mail notifications, you can check the status of your application at any time by visiting your online profile at www.careers.wa.gov.  Due to the high volume of applications that we receive, we ask your understanding and encourage you to use the online process and avoid calling for information.

Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application may disqualify you from consideration for employment in this position. All information will be verified and documentation may be required.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.