ADMINISTRATIVE ASSISTANT 5 *05487W
ADMINISTRATIVE ASSISTANT 5 *05487W
- Description
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The Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission.The Washington Department of Fish and Wildlife (WDFW) is dedicated to preserving, protecting and perpetuating fish, wildlife and ecosystems, while providing sustainable recreational and commercial opportunities dependent on viable fish and wildlife populations. Each day, WDFW employees facilitate fishing, hunting and wildlife viewing opportunities for millions of residents and visitors. WDFW’s employees–field and laboratory biologists, geneticists, research scientists, hatchery professionals, policy experts, fully commissioned law enforcement officers, land stewards, lab technicians, property acquisition specialists, customer service representatives and others work throughout the state. WDFW employees protect and restore critical habitat, strive to facilitate species recovery when necessary, and manage hundreds of fish and wildlife species. WDFW employees maintain nearly a million acres of public wildlife lands. They interpret, apply and enforce state and federal laws and collaborate with stakeholders to protect fish and wildlife resources. Find out more about us and the important work we are a part of at www.wdfw.wa.gov.
Administrative Assistant 5(Fulltime, Permanent)The Department of Fish and Wildlife is recruiting a positive, energetic individual with excellent administrative skills to fill one full time, permanent, Administrative Assistant 5 position located in the Wildlife Program Administration Division. The duty station for this position is the Natural Resource Building, Olympia, Thurston County.Under the direction of the Administrative Operations Division Manager this position: supervises and provides leadership for administrative and information governance activities to support program and agency goals and objectives; serves as the administrative lead for developing, tracking, and refining all program rule-making and Commission processes, ensuring accuracy and timeliness; coordinates and conducts research and major projects on behalf of supervisor; and assists with contract and budget development and management.
- Duties
- This position provides leadership, supervision, and manages day to day operations for the Administrative Section and Information Governance of the Wildlife Program. Plans, organizes, and assigns work unit and individual staff responsibilities, ensuring quality products and services are produced and deadlines are met. Reviews staff operating methods and procedures to identify and implement process improvements. Coordinates staff cross-training to maintain and enhance work unit performance. Conducts performance reviews, recommends hiring levels and hiring decisions, performs corrective action, and recommends disciplinary action. This position directly supervises two Administrative Assistants and one Forms and Record Analyst position.
Serves as the Wildlife Program lead for; developing, tracking, and refining permanent and emergency WACs (approximately 50 per year) and Commission processes, ensuring the accuracy and timeliness of rule development and Commission briefings.
Oversees program public disclosure request responses and coordinates public records activities.
Assists with budget and contract development and management. - Qualifications
- A Bachelor’s degree in business administration, public administration or closely allied field and two years of professional administrative experience.
At least two years of professional experience analyzing policies, laws, rules, or regulations.
At least two years of supervisory experience.
Additional qualifying experience may substitute for education on a year-for-year basis.Preferred/Desired Qualifications
- Knowledge of Washington State agency budgeting, accounting and contracts.
- Knowledge of OFM regulations, state purchasing and inventory requirements, and travel regulations.
- Knowledge of the WAC development process.
- Knowledge of public disclosure and records management.
Job Knowledge
Well-qualified applicants will demonstrate competencies in the following areas:Skills
- Excellent organization and attention to detail.
- Strong verbal and written communication skills.
- Knowledge of proper grammar, spelling, and punctuation.
- Ability to perform positively in fast-paced environment.
Abilities
- Work collaboratively in a team environment.
- Adapt to change and willingly accept new assignments or projects.
- Update supervisor with information received from internal and external customers.
- Work with challenging customers while remaining calm, listening, empathizing, and providing appropriate assistance and information.
- Clearly express complex information using language appropriate for the customer.
- Use web-based applications, databases, and Microsoft Office software.
- Multi-task and remain productive despite frequent interruptions.
- Understand, interpret, and relate verbal and written direction, policies, regulations, statutes, and questions appropriately.
- Recognize and identify issues, provide, options, and fulfill services.
- Demonstrate maturity, confidentiality and ethical behavior.
- Supplemental Information
- Working Conditions
- Work is performed in a typical busy office setting.
- Standard business hours are Monday-Friday from 8:00 a.m. to 5:00 p.m.
- Involves sitting or standing for long periods of time.
- Entails occasional travel to attend meetings and trainings.
- May be exposed to graphic photographs depicting harvested wildlife, wildlife depredation, necropsies, or biologist/veterinarian field activities.
How to Apply
To apply for this position you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:- A cover letter describing how you meet the qualifications of this position (generic cover letter will not be accepted)
- A current resume (please make it succinct)
- Three professional references (personal references do not count as professional)
Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online profile.
Upon submission of your online application, you will immediately receive a confirming e-mail. You will then be notified via e-mail of your status during the process. In addition to the e-mail notifications, you can check the status of your application at any time by visiting your online profile at www.careers.wa.gov. Due to the high volume of applications that we receive, we ask your understanding and encourage you to use the online process and avoid calling for information.
Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application may disqualify you from consideration for employment in this position. All information will be verified and documentation may be required.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
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More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work. Check with the agency human resource office for specific benefit information.Insurance BenefitsEmployees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.Retirement and Deferred CompensationState Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems‘ web site.Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Vacation (Annual Leave)You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165.Holidays
Full-time employees are entitled to eleven* paid holidays:HOLIDAYDATENew Year’s DayJanuary 1Martin Luther King, Jr’s birthdayThird Monday in JanuaryPresidents’ DayThird Monday in FebruaryMemorial DayLast Monday in MayIndependence DayJuly 4Labor DayFirst Monday in SeptemberVeterans’ DayNovember 11Thanksgiving DayFourth Thursday in November & Friday afterChristmas DayDecember 25Personal HolidayEmployee’s selection each calendar year*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice. Please refer to specific Collective Bargaining Agreements for more information.
Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.Sick LeaveFull-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130.Please visit the State HR Website for more detailed information.
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01What best describes your level of education completion:
- High school diploma or GED
- Associates degree
- Bachelor’s degree
- Masters degree or higher
- None of the above
02What is your major area of study? If multiple degrees, please list each degree and major.03Do you meet the following desired requirements in education and experience for this position? Check all that apply:- A Bachelor’s degree in business administration, public administration or closely allied field and two years of professional administrative experience.
- Equivalent experience in business or public administration.
- At least two years of professional experience analyzing policies, laws, rules, or regulations.
- At least two years of supervisory experience.
- I do not have professional administrative experience.
04Which of the following best describes your technical knowledge and skill using Microsoft Word to create documents?- I have less than six months of experience.
- I have six to 11 months of experience.
- I have 12 to 18 months of experience.
- I have 19 to 24 months of experience.
- I have more than 24 months of experience.
- I do not have this type of experience.
05Which of the following best describes your technical knowledge and skill using Microsoft Excel to create and manipulate spreadsheets?- I have less than six months of experience.
- I have six to 11 months of experience.
- I have 12 to 18 months of experience.
- I have 19 to 24 months of experience.
- I have more than 24 months of experience.
- I do not have this type of experience.
06Which of the following best describes your technical knowledge and skill using Microsoft PowerPoint to create and manipulate slide shows?- I have less than six months of experience.
- I have six to 11 months of experience.
- I have 12 to 18 months of experience.
- I have 19 to 24 months of experience.
- I have more than 24 months of experience.
- I do not have this type of experience.
07Do you have a valid Washington State, or other state, driver’s license? (If selected for an Interview, you may be asked to furnish your license and driving record.)- Yes
- No
08Are you willing and able to work non-scheduled hours including evenings and weekends?- Yes
- No
09Please verify that you have included the following information in your online application: • A chronological resume OR completed online profile that includes education and employment history. A detailed cover letter describing how you meet the qualifications for this position. Responses to the all supplemental questions. Three professional references.- Yes
- No
Required Question
- Agency
- State of Washington
- Address
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View Job Posting for Agency Information
View Job Posting for Location, Washington, 98504
- Phone
- View Posting for Agency Contact
- Website
- http://www.careers.wa.gov