• Assures that administrative processes run smoothly and provide support to program staff.  This includes managing: human resources paperwork; travel, meeting, office space arrangements; data associated with payroll, purchasing, and records management.
• Performs and leads other administrative staff in accomplishing all of the necessary administrative functions to support the scientific work produced in the Environmental Assessment Program.
• Serves as Program Manager’s contact for internal and external entities.
• Keeps the Program Manager apprised of significant events and issues requiring review or action.
• Relays information to and from staff members, ensuring confidentiality at all times; anticipates needs, compiles and prepares briefing materials to prepare the Program Manager at meetings, hearings, and media events.
• Maintains the Program Manger’s schedule by computerized calendar, organizes materials for meetings and providing those in advance to the Program Manager.
• Informs the manager promptly as commitments change.
• Has delegated authority to make assignments to program staff, and requests status information, or completes them as appropriate.  Ensures deadlines are met.
• Researches, solicits, and compiles information, and responds to requests from the Director’s Office, Legislature, Governor’s Office, Congressional staff, other agencies, stakeholders, and the public.
• Contributes to the development of program timelines, goals, objectives, policies, and procedures.
• Reviews, edits, or composes correspondence for Governor’s, Director’s, Program Manager’s, program staff’s, and own signature.
•  Exercises delegated signature authority on administrative correspondence and other documents.
• Screens Program Manger’s email and mail, and uses independent judgment to prioritize and delegate to staff, redirect to other agency programs, reserve for Program Manager, or respond at desk level.
• Serves as administrative lead for EAP on administrative policies, objectives, goals and timelines to implement agency-wide procedures.
• Maintains familiarity with agency and program administrative procedures,
• Provides direction to professional and administrative staff on administrative policies such as Signature Delegation, Ethics, Public Disclosure, Leave/Delegation, Plain Talk policies, and high-priority program-specific issues.
• Reviews all drafts of written materials submitted to the Program Manager to ensure consistency with agency standards.
• Serves as the program’s Public Disclosure Coordinator and oversees and/or serves public disclosure requests.
• Works with other agency coordinators and the Attorney General’s Office to ensure compliance with public disclosure laws.
• Serves as the program’s personnel actions coordinator.
• Actively participates on the EAP Management Team, providing record-keeping, tracking discussions and decisions, developing agendas, distributing notes, and assisting with other tasks needed by the Program Management Team.
• Provides complex, confidential support to the EAP budget planner and budget staff, EAP policy coordinator, and the agency’s Quality Assurance Officer.
• Schedules meetings, takes meeting notes, develops meeting agendas, makes travel and training arrangements, and coordinates program’s all-staff conferences and events.
• Directly supervises the Forms and Records Analyst and a Purchasing Specialist.
• Compiles annual out-of-state travel plan for the program.
• Tracks expenditures for out-of-state travel and compares with budget estimates.

Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State’s environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth

Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.

*See the Benefits tab in this announcement for more information

Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile’s resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including “please see resume”, may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on “Look for Jobs” and select Dept. of Ecology under the “Department” search list. Click “Apply Search.”

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.

If you have specific questions about the position, please email Carol Smith at: casm461@ecy.wa.gov. Please do not contact Carol to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.