Development Coordinator, Land Trust Alliance
Washington DC
Deadline: May 3, 2019
The Land Trust Alliance is the voice of the land trust community. As the national leader in policy, standards and education, we work passionately to support land trusts across America so they can save more land and better serve their communities.
Our natural places and working lands are a lifeline to clean air, water, food and good health. These lands also bring us together, inspire us and provide opportunities to recreate and recharge. The land trust community is a crucial component in this equation. With important places under continual threat, land trusts need access to the best tools, information and policy advocates. Armed with a diverse network and valuable resources, the Alliance is the land trust community’s source for the knowledge and capabilities they need to reach their goals. From tax and funding policies on Capitol Hill to innovative ideas, partnerships and initiatives, we ensure our land trust members can always be heard and achieve more.
Summary Description
Reporting to the Vice President of Development, the Development Coordinator will support the expansion and enhancement of the organization’s individual giving and fundraising initiatives. S/he will serve as an assistant to the VP of Development and will coordinate development operations and individual giving for annual and special appeals, serve as liaison with the Communications department, assist with Rally logistics, and provide development operational assistance as needed. The role requires being proactive and responsive to requests, communicating effectively with all parties, and exhibiting an eagerness to help increase productivity and organizational efficiency. A congenial approach to working with others, impeccable attention to detail, and an interest in furthering the Alliance’s goals and programs are important in this position.
Major Responsibilities
Provide administrative support to the VP Development, including scheduling and preparing materials for committee meetings, managing expense reports, timesheets, scheduling appointments and travel.
Support the day-to-day operations of the development department by ensuring appropriate systems, processes and procedures are in place to support and measure progress toward fundraising goals.
Coordinate special projects, as advised and directed by the VP of Development, that advance fundraising goals, such as organizing the Leadership Alumni, Leadership Council and Giving Tuesday appeals, and assisting with development functions for Rally (such as invitations, seating, supporter activities).
Help plan and organize development related events and fundraising meetings.
Prepare donor solicitation visit materials, as directed by the VP.
Maintain department calendar of activities, including donor mailings, department deadlines, letters of inquiry, reports, staff travel, and help ensure development systems operate efficiently.
Collaborate with Communications, Membership and other Alliance departments to ensure consistency with communications, messaging and solicitations.
Oversee portions of the website dedicated to Development and all related online giving mechanisms in coordination with I.T. and the Annual Giving and Fundraising Systems Coordinator.
Participate in Alliance, Development, and Individual Giving meetings.
Perform other duties as assigned.
Specific Responsibilities
Assists the VP by providing day-to-day comprehensive administrative support and logistical coordination for events, conferences (including on-site support for Rally) and meetings, whether on-site, off-site or remotely located.
Track and report monthly on the expense budgets.
Submit timesheets into the payroll system and cash expense and MasterCard expense reports with all supporting documentation monthly to coincide with payroll.
Maintain ongoing calendar for VP meetings, recurring development team and gift officer meetings; provide due dates and calendar in advance for reports to President, Development Chair, and Development Committee.
Prepare quarterly communication to Development Committee with agenda and reports, and send upon approval on behalf of VP.
Prepare communication to donors and constituent groups on behalf of VP.
Enter meeting and communication dates and notes from VP and regional gift officer and program staff communication with donors and prospects into database, as provided; set reminders for follow-up with donors when requested.
Assist with appeals and campaigns, including follow-up ‘thank you’ calls, solicitation mailings and e-communication
Ensure supporter benefits are fulfilled at the appropriate levels.
Qualifications
Bachelor’s degree or equivalent experience
At least one year of fundraising and development experience highly desirable.
Previous administrative experience; meticulous attention to detail; strong organizational skills.
Understanding of systems and database management.
Excellent verbal and written communication skills; and strong research skills.
Professional, diplomatic, and strong interpersonal skills.
Ability to work effectively in a fast‐paced environment with multiple priorities and frequent deadlines.
Ability to work independently, with supervision and as part of a team.
Willingness to work a flexible schedule including occasional travel, up to 10 percent annually.
Interest in land conservation preferred.
Benefits
This is a full-time exempt permanent position. Competitive salary and benefits provided.
Contact
Send resume and cover letter, via email to hr@lta.org (link sends e-mail). If email is not an option, applications will be accepted by mail to Human Resources Director, Land Trust Alliance, 1250 H Street, NW, Suite 600, Washington, DC 20005.
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