| Department: | Seattle Hydrogeology |
| Location: | Seattle, WA |
Summary/Objective
The Project Assistant/Administrative Assistant will assist with duties such as coordinating vendor contracts and work orders; delivering packages, documents, and permits to regulatory offices; preparing meeting summary notes and reports; organizing field documentation; uploading data to file-sharing software; researching reports for litigation support; completing boring logs; and performing other tasks as assigned. The successful candidate will be highly organized, collaborative, and responsible.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Maintain front desk, answer, forward and coordinate calls.
- Document scanning and organization.
- File path management.
- Record tracking.
- Data entry.
- Budget tracking.
- Litigation support.
- Obtain public records.
- Project set-up and closures.
- Excel catalog creation and maintenance.
- Conduct project research.
- Assist in preparing technical documents.
- Coordinate vendor contracts and manage vendor records.
- Prepare and manage Excel spreadsheets.
- Track and tabulate analytical results.
- Organize and manage files.
- Interface with vendors and clients as needed.
- Manually deliver reports to regulatory agencies.
- Provide general technical support.
- Assist with meeting setup and scheduling.
- Assist with clerical duties such as photocopying, scanning, faxing, and filing.
- Perform general administrative duties as assigned.
- Assist with meal ordering, delivery and event set up.
Competencies
- Communication Proficiency.
- Teamwork Orientation.
- Problem Solving/Analysis.
- Technical Capacity.
- Software, including MS Word, MS Excel, MS Outlook, Deltek Vision.
Supervisory Responsibility
This position has no managerial responsibilities.
Work Environment
This job operates in a professional office environment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; bend, twist and lift to 50lbs; and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full-time position.
Travel
Minimal local travel is expected for this position.
Required Education and Experience
- Bachelor’s Degree
- 2+ years of experience in project support role for consulting, engineering, or other professional services firms.
- Excellent writing, organizational, communications, and interpersonal skills.
- General accounting skills.
- Valid driver’s license and safe driving record.
- Proficiency in the use of office equipment.
- Willingness to learn and use new computer programs and applications.
- Ability to work under pressure with short deadlines.
- Ability to work independently or on a team.
AAP/EEO Statement
Farallon Consulting, L.L.C. is an EEO employer and all qualified candidates will receive consideration without regard to race, color, religion, national origin, citizenship, genetic information, age (except for bona fide occupational qualifications), sex, pregnancy (including childbirth or a related medical condition), disability, sexual orientation, gender identity, gender expression, marital status, military leave or service, status as a disabled veteran or other covered veteran status, participation in EEO protected activity, any other status protected by federal, state, or local law, or association with a person on the basis of one or more of the foregoing.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.