Job Title: Operations Manager
Position Status: Full-Time, exempt, permanent position
Salary Range: $48,500-$53,500
Location: Seattle, WA but currently our office is working remotely
Position Reports to: Co-Executive Director for Operations and Development
About the Washington Bus: The Washington Bus is a statewide movement building organization that increases the civic and political access and participation of young people. We focus our resources on empowering young people of color, LGBTQIA+ youth, first generation college students, and young people from working class and immigrant communities. We activate our generation through voter education, civic participation, and hands-on democracy, and work to put the young people most often excluded from the political process at its center.
We focus our work through three core areas:
- People: we invest in developing the skills and opportunities of young people, whether they are first-time volunteers, new voters or effective legislators;
- Participation: we register thousands of young people to vote, educate them on the issues, and turn them out to vote;
- Policy: we see good legislation and policy as both an opportunity for young people to learn about civic life and a necessary tool for moving Washington forward.
About the Position: The Washington Bus is seeking a detail oriented, highly motivated candidate to manage and lead internal systems, administrative duties, financials, human resource processes, and general office needs. An ideal candidate is someone who wants the opportunity to learn and grow. The Washington Bus intends to invest deeply in the professional development of this position so they can grow and develop with the organization.
This is a full time, exempt position that requires occasional evening and weekend work. This position may require travel within the Puget Sound region. As of now, this position is remote. The Washington Bus will continue to monitor COVID-19 conditions before returning to the office.
Office Management and Administration
- Coordinate and oversee the day-to-day management of supplies, equipment, and facilities for the Washington Bus
- Maintain internal systems including the Google Drive, Dropbox, and Intranet for appropriate document management, access, and sharing permissions
- Maintain technology and IT systems including computers, printers, and websites
- Manage organizational contracts and licenses, including vendors, lease, insurance policies, etc.
- Develop and maintain new and updated operations systems and ensure institutionalization
- Staff liaison for the Board of Directors Finance and Operations Committee
- Support hiring processes and administration including onboarding and offboarding (technology set up, overview of organizational policies, etc.)
- Maintain up to date and confidential personnel files
- Work with the bookkeeper to administer semi-monthly payroll and timesheets
- Benefits administration and communication with brokers
- Work with Co-Executive Director for Operations and Development to manage and update employee personnel handbook that help build a supportive and transparent culture for all staff, and further the Bus’s antiracist vision
- Maintain basic human resource functions for the organization
- Management of external bookkeeper, including overseeing and providing documentation for:
- Accounts receivable and accounts payable
- Track revenue in applicable systems
- Bank reconciliations
- Standard monthly finance reporting
- Restricted grant and revenue tracking
- Provide organizational financial analysis, including monthly and quarterly reports, as well as cash flow projections
- Work with Co-Executive Director for Operations and Development to develop annual, scenario, and reforecasting budgets, adjustments, and tracking of budget vs. actuals
- Work with Co-Executive Director for Operations and Development and Development Coordinator on cash flow projections and revenue updates
- Manage invoicing between the Washington Bus Education Fund (c3) and the Washington Bus (c4)
- Implement and maintain organization-wide financial management systems to ensure high quality internal controls, accurate financial reporting, and effective financial analysis and planning
- Manage the separation between the Washington Bus Education Fund (c3) and the Washington Bus (c4), and PAC to ensure compliance with federal and state law, including adhering to federal and state reporting requirements and providing staff oversight and direction
- Ensure nonprofit compliance, including applicable state and federal filing requirements (990s, lobbying, etc.), and 501(c)(3) and 501(c)(4) compliance standards
Key Qualifications and Experience:
- Enthusiasm and belief in the Bus’s mission to engage young people in the political and civic process
- Experience working with communities of color and grassroots organizations
- A strong commitment to Racial, Gender, Economic, and LGBTQIA+ Justice, and dismantling racism in the workplace
- Understanding of the basics and best practices of non-profit accounting and finances
- Comfort with numbers and proficiency with Excel tools to communicate information
- Understanding of 501(c)(3)and 501(c)(4) nonprofits and Political Action Committees (PACs)
- Highly effective communicator who is able to share vision and planning clearly
- Demonstrated ability to set priorities, take initiative and collaborate with others to move projects forward in a fast-paced environment
- Positive attitude, team spirit, and focus on problem solving through challenges
Preferred Qualifications: These are additional qualifications that are desirable, but not required:
- Strong understanding of and experience with QuickBooks
- Budget development and management experience
- Experience with or knowledge of compliance reporting (IRS and/or PDC)
- Experience with donor databases, preferably EveryAction/NGP VAN
- Knowledge and experience with wordpress
- Interest in design or experience with Canva or other design software
The Washington Bus seeks to cultivate a diverse and inclusive workplace. Women, Black Indigenous People of Color, individuals with disabilities, immigrants, LGBTQIA+, and candidates who represent the diversity and lived experiences of communities with which we work are strongly encouraged to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other class protected by law. Assistance and/or reasonable accommodations during the application process are available to individuals upon request.
Compensation: $48,500-$53,500 annually depending on experience. The Bus offers a comprehensive benefits package, including ORCA pass, 100% employer paid premium for medical/dental/vision coverage, generous paid-time off, and a flexible work environment with opportunities for professional development.
Location: Our office is based in Seattle, Washington, but currently all of our staff are working remotely. Consideration will be given to applicants who can relocate to Seattle in the near future if you don’t already live in Seattle.
How to Apply: Please email a single PDF document including the following to email@example.com. Include “Operations Manager” in your subject line.
- Cover letter, explaining why you want to join our team, and what makes you well-suited for this position
- Three professional references
Applications submitted by August 21, 2020 will be given priority consideration. Candidates who move forward in the application process may be asked to complete a short assessment. If you require accommodations to be able to complete the assessment, please contact firstname.lastname@example.org. Interviews will be scheduled on a rolling basis, and this position will be open until filled.
The job description does not constitute a written or implied contract of employment. The Washington Bus reserves the right to revise or change job duties and responsibilities as the need arises.