The mission of the Department of Ecology is to protect, preserve and enhance Washington’s environment, for current and future generations. The mission of the Water Quality Program is to protect and restore Washington’s waters to support healthy watersheds and communities. Our work ensures state waters can support beneficial uses including recreational and business activities, supplies for clean drinking water, and the protection of fish, shellfish, wildlife, and public health.

Some of the key work activities of the Assistant to the Water Quality Deputy Program Manager include:
 
Confidential administrative support to the Water Quality Deputy Program Manager:

• Maintains the Deputy Program Manager’s calendar and schedules meetings, committing supervisor and staff members’ time.
• Represents the program in agency-wide activities and on workgroups and projects.  Uses independent judgment to evaluate assignments directed to the Deputy Program Manager.
• Has authority to make assignments to program staff and requests status information or completes them as appropriate. Ensures deadlines are met.
• Researches, solicits, and compiles information and responds to requests from the Director’s Office, Legislature, Governor’s Office, Congressional staff, other agencies, stakeholders and the public.
• Maintains confidentiality and keeps Deputy Program Manager informed of significant issues.
• Contributes to the development of program timelines, goals, objectives, policies, and procedures.
• Compiles and/or creates briefing materials to prepare the Program Manager for meetings, hearings and media events.
• Schedules meetings, takes meeting notes as necessary, develops meeting agendas, makes travel and training arrangements, and coordinates program’s all staff conferences and awards events.  Receives and confers with official visitors and the public.

Personnel Action Tracking:

• Responsible for entering and updating data in the Water Quality Program Personnel Action Form Tracking database and tracking vacant positions.
• Responsible for updating WQ Headquarters Distribution Lists, program organization charts, and is back-up for Ecology’s Employee Plus Information Center directory for the WQ Program.

Water Quality Program Legislative Coordinator:

• Has delegated responsibility from Program Planner for tracking bills and bill analysis and maintaining a spreadsheet report, relaying assignments to staff and making sure all analysis is completed on time, reviewing and doing final edits and submitting them to the agency coordinator.
• Works with headquarters and regional staff to ensure that they have what they need to complete bill analysis.
• Works on agency request legislation to ensure that deadlines are met and appropriate steps are completed on time.
• Compiles and enters WQ Program staff meetings with legislators into agency Sharepoint and completes the Public Disclosure Commission Report to track legislative meetings.

Administrative Support for Budget and Fee staff:

• Assists with processing and mailing of permit fee documents and purchasing of supplies. Proof-reads rulemaking documents to ensure the accurate and timely billing of fees.
• Schedules meetings, takes meeting notes as necessary, develops meeting agendas, and makes travel and training arrangements to ensure productive stakeholder outreach and communication occurs.

This position is being reposted to expand the applicant pool. If you previously applied, please reapply using this job announcement if you would like to be considered for this position.

Required Qualifications:

High school graduation or GED.

AND

Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
 
Formal education will substitute year-for-year for experience


Preferred/Desired Qualifications:

Knowledge of:  office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices;
 
Ability to:  work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech.

Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile’s resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including “please see resume”, may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on “Look for Jobs” and select Dept. of Ecology under the “Department” search list. Click “Apply Search.”

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.

If you have specific questions about the position, please email Don Seeberger at: Donald.Seeberger@ecy.wa.gov. Please do not contact Don to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.