Cashier (Fiscal Analyst 2) (In Training)
Keeping Washington Clean and Evergreen
Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.
Ecology’s Fiscal team members are highly sought after for their marketable skills due to having one of the State of Washington’s most complex financial systems. Employee skills are utilized through knowledge of applicable state and federal laws, policies, and rules to maintain the integrity of financial data and provide direct services to staff. Ecology managers, the Governor, State Auditor, Office of Financial Management, and the Legislature can confidently use Ecology’s financial information to make crucial decisions affecting the environment.
Couple valuable learning gained with being able to work with this team that works well across units, you have a great formula for individual success!
We are looking for applicants who possess excellent people skills, the ability to prioritize a time sensitive workload, and the ability to produce accurate and timely work results.
To learn more about our agency, please visit our website at www.ecy.wa.gov.
Local efforts… Diverse people… Statewide impacts
The Financial Services Program manages the agency’s financial resources and supports agency planning so that environmental goals and strategic priorities are met.
The program’s Revenue & Receivable Unit in Lacey, WA is looking for a Fiscal Analyst 2 (In Training). This unit is responsible for: Loans Receivable Accounting, Cash Receipt Accounting, and Agency Receivable Accounting.
This position may perform any unit duties consistent with the Fiscal Analyst 2 level, but typically focuses on agency Cash Receipt Accounting and Accounting for Agency Fee Revenue/Billings.
The position supports the Fiscal Office Mission of delivering useful and timely financial information to all levels of agency management:
- Maintaining the integrity of data in all agency financial systems.
- Providing direct services to agency management in all areas of revenue and expenditure accounting and reporting.
- Maintaining compliance with all federal and state financial reporting laws and rules.
Some of the key work activities of the Fiscal Analyst 2 are:
- Analyzes checks and cash received and enters data into Cashiering System.
- Reviews revenue receipts for general ledger and account codes and prepares and ensures deposit meets the 24-hour deposit rule. (See RCW 43.01.050 daily remittance of moneys to treasury / OFM SAAM 85.50.10.a. Deposit of treasury and treasury trust receipts).
- Retrieves payments from lobby drop box prior to close of business day.
- When customer requests, meets customer at main reception and prepares receipt for in-person payment.
- Prepares and enters Journal Vouchers for cashiering corrections and reviews and approves interagency and correction Journal Vouchers from other staff to verify correct general ledger and account coding.
- Uses proper accounting controls/procedures affecting the collection of cash, ensuring that the collection is deposited timely and correctly to over 40 separate agency Funds. In addition to using over 40 funds, each cash collection must be recorded to the correct AFRS general ledger code, revenue structure, project structure and expenditure structure.
- Trains Cashiers on Cashiering activities.
- Reconciles system-processed receipt numbers with manual receipt numbers issued in the field. Reconciles Lock box banking transactions.
- Prepares, reviews, analyzes and interprets automated and manual reports and queries using state and agency systems.
- Identifies and corrects errors. These systems include the Agency Financial Reporting System (AFRS), Billing and Revenue Tracking System (BARTS), the Accounts Receivable System (AR), Ecology Loan Tracking System (ELTS), and the agency Cashiering System.
- Provides information and reports on agency revenue and cash collections to agency staff, customers, governmental organizations and the public.
System and Process Development/Enhancement:
- Collaborates with accounting team and IT staff to design, develop, and test new accounting systems and reports. Helps enhance, redesign, and test existing systems and reports.
- Maintains skill in current applications and learns new applications when needed.
- Helps develop new accounting practices and procedures and ensures internal control measures are met.
Others as Assigned:
- Provides back-up coverage to other Fiscal Analyst 2 positions within the unit during workload peaks or staff absences.
In support of the unit, performs data entry and creates various documents for agency receivables. Performs other duties as identified and assigned by supervisor or lead worker.
This recruitment will remain open until filled. The initial screening will be August 17, 2017. In order to be considered for the initial screening, please submit an application on or before August 16, 2017. The agency reserves the right to make an appointment any time after the initial screening date.
The goal class for this position is a Fiscal Analyst 2. We will consider applicants who meet the requirements for the Fiscal Analyst 1 and 2 levels. If the finalist meets the requirements for the Fiscal Analyst 1 level then they will be hired in at that level and will be placed into a training program to become a Fiscal Analyst 2 within a specified period of time.
- Education and Experience FA2 Level – pay range 44 ($3,123.00-$4,085.00 per month)
- A Bachelor’s degree with a minimum of 18 quarter or 12 semester hours of college-level accounting and a minimum of two (2) years of relevant experience. Professional accounting experience may substitute for education, but not for the minimum accounting credits.
- Education and Experience FA1 Level – pay range 40 ($2,848.00-$3,700.00 per month)
- A Bachelor’s degree with a minimum of 18 quarter or 12 semester hours of college-level accounting. Professional accounting experience may substitute for education, but not for the minimum accounting credits.
- Basic proficiency using Microsoft Office products including Word, Excel and Outlook.
- Able to create, edit, modify, save, and delete documents and spreadsheets.
- Can locate and accurately modify existing files and templates for reuse in a shared network environment.
- Work: Accuracy and attention to detail.
- Education & Experience: 30 quarter or 20 semester hours of college-level accounting and three or more years of relevant experience.
- Ability to use a 10-key calculator by touch.
- Ability to prioritize tasks and organization skills to create and maintain unit files.
- Intermediate proficiency with agency standard software applications and systems.
- Reliability to be on the job and be a productive team member in a busy unit with deadlines and seasonal workload issues.
Special Requirements/Conditions of Employment:
Employee must read, sign, and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A) and Internal Control Responsibility (Part B).
- Supplemental Information
Application Instructions:In order to be considered, applicants MUST link the following documents as attachments to their application:
Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile’s resume text field.
- A list of three work-related references (i.e., supervisor, peer, customer) with current phone numbers.
- A copy of your college transcript(s) showing your college-level accounting credits. (This may be an unofficial online transcript. It does NOT need to be a sealed, certified copy. HTML or PDF formats, or a screen print into Word are acceptable. Please do not paste text from the internet into Word).
Please read the supplemental questions carefully and answer completely. Incomplete responses, including “please see resume” may disqualify you from further consideration.
Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.
If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on “Look for Jobs” and select Dept. of Ecology under the “Department” search list. Click “Apply Search.”
Other Information:If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail firstname.lastname@example.org. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.
If you have specific questions about the position, please email Carla Clarey at: Carla.email@example.com. Please do not contact Carla to inquire about the status of your application.
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.
The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
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