The Secretary Senior position is responsible for: 
The organizing and scheduling of complex meetings that involve internal and external customers, assisting managers and staff in registering for conferences, making travel arrangements, scanning records, receiving and screening calls for each section, serving as the primary backup for the Water Resources Reception Desk as needed, assisting with maintaining the section’s files, helping with public disclosure when requests come in for each section, administering the handling and billing for Dam Safety Fees and entering data into the Billing and Revenue Tracking System (BARTS), proof reading and finalizing correspondence and reports, is the Docket Management Coordinator for the WR program headquarter staff, acts as a backup to the program managers assistant, and assists with eTime.

• High school graduation or equivalent.
• Two (2) years increasingly responsible office experience requiring knowledge of Microsoft Office Applications.
• At least two (2) years of experience organizing and managing hard copies and electronic files.
• At least two (2) years of experience formatting and proofreading documents (e.g. letters, reports, and correspondence) to meet agency (or Gregg Reference Manual) standards.
• At least two (2) years of experience performing customer service duties that includes answering phones and resolving questions from the public over the phone and email.

Desired Qualifications:

• Proficiency with MS Word, Excel, and Outlook.
• Performing duties which require skill in answering phones, emails, and using a computer as a major tool for performing tasks such as scheduling appointments, using electronic calendars, creating documents using word processing software, entering data into databases, using the internet for basic searches, entering data into spreadsheets, or using desktop publishing software to create documents.

Please complete the applicant profile when applying for this position.

The following documents MUST be attached to your application:

• A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.
• A resume outlining your professional experience.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including “please see resume” may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on “Look for Jobs” and select Dept. of Ecology under the “Department” search list. Click “Apply Search.”

Other Information

If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.

If you have specific questions about the position, please email Terrie Fields at: tfie461@ecy.wa.gov. Please do not contact Terrie to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.