Administrative Assistant 1
Administrative Assistant 1
Administrative Assistant 1
Indeterminate Sentence Review Board
The Department of Corrections is seeking a highly motivated and qualified individual for the position of an Administrative Assistant 1 at the Indeterminate Sentence Review Board in Lacey, Washington.
The Department of Corrections is a large, multi-faceted organization responsible for administering adult corrections programs operated by the state, which includes correctional institutions as well as programs for offenders supervised in the community. We have a biennial operating budget of approximately $1.9 billion, and employ nearly 8,300 women and men dedicated to the agency’s mission of improving public safety. We are at the forefront of implementing evidence-based programs proven to reduce recidivism, and have received national recognition for our efforts to make our operations and facilities more sustainable.
If you are interested in applying and would like to be considered, please apply directly at careers.wa.gov and attach the following documents:
- Letter of Interest, (preferable two (2) pages), indicating how you meet the qualifications and why you believe you are the ideal candidate for this position.
- Current Resume, (with relevant experience listed).
- Minimum of three (3) professional references, (including name, phone number and email address).
We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified and documentation may be required.
- The ISRB makes informed decisions essential to public safety regarding the confinement or release of individuals under its jurisdiction. This position provides administrative support to the Indeterminate Sentence Review Board by serving as the delegated authority to the Executive Assistant, the Hearing Investigator III Lead and the Victim Liaison in fulfilling the statutory requirement of ESSB 6242. This position controls the notification process of release hearings as outlined in ESSB 6242. This position coordinates requests for documents from prosecuting attorneys as well as other government entities as required. This position reviews all files before sending to appropriate prosecuting attorneys, sentencing courts and victims/survivors.
Primary job duties include, but are not limited to:
- Prioritizes workload timelines as set out in the statute.
- Acts for Administrative Assistant 5 in conducting an ISRB file review to determine which documents need to be requested from the prosecuting attorney such as crime information, criminal history, probable cause statements, juvenile history, police reports and programming information.
- Coordinates material requests from other agencies and government entities who may have information relevant to each hearing.
- Composes and prepares notification letter and sends to prosecuting attorney (to include requests for documents and recommendations) and sentencing court regarding upcoming release hearings scheduled for offenders affected by the statute.
- Creates and maintains tracking system to track notification letters; all documents received from prosecuting attorney and sentencing court; all documents provided to the prosecuting attorney and sentencing court as well as requests received from victim/survivor for file material and requests for confidentiality.
- Takes comprehensive minutes and posts to ISRB website.
- Reviews and redacts file material to be provided to the prosecuting attorney and the sentencing court per guidelines set out in the statute.
- Explains, interprets, and makes appropriate redactions in accordance with the law, WAC, DOC policies, and federal guidelines pertained to to the statute.
- Required Qualifications:
- High School diploma or equivalent.
- Two (2) years of clerical experience or equivalent education. One year of college level education will substitute for one year of experience.
- Three (3) years of clerical experience.
- Experience with OnBase and ISRB Electronic files.
- Associates Degree in Criminal Justice or related field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).
Knowledge, Skills, and Abilities:
- Must respect and maintain confidentiality.
- Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
- Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.
- Observation – Observes and strategize personal action based on environmental conditions and human behavior.
- Technology – Learns and utilizes computer based applications in the performance of job duties.
- Stress Tolerance – Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations.
- Professional Standards – Knows and applies relevant law, policy, procedure, and practice. Adheres to productively standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities.
- Adaptability – Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy and procedure.
- Supplemental Information
- ‘The mission of DOC is to improve public safety.’
For additional information about the agency, please visit doc.wa.gov.
- Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Phone number AND email address are required for all professional references.
- All DOC employees are fingerprinted for a criminal history background check.
- Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
- If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.
We are committed to hiring individuals who possess core diversity competencies:
- Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
- Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
- Respectfully acknowledge people’s differences and recognize these differences as important and valuable.
- Promote inclusiveness.
- Be culturally sensitive and appropriate.
- Respect and value diverse backgrounds and traditions.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email email@example.com or call us at (360) 725-8420. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work. Check with the agency human resource office for specific benefit information.Insurance BenefitsEmployees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.Retirement and Deferred CompensationState Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems‘ web site.Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Vacation (Annual Leave)You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165.
HolidaysFull-time employees are entitled to eleven* paid holidays:HOLIDAYDATENew Year’s DayJanuary 1Martin Luther King, Jr’s birthdayThird Monday in JanuaryPresidents’ DayThird Monday in FebruaryMemorial DayLast Monday in MayIndependence DayJuly 4Labor DayFirst Monday in SeptemberVeterans’ DayNovember 11Thanksgiving DayFourth Thursday in November & Friday afterChristmas DayDecember 25Personal HolidayEmployee’s selection each calendar year
*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice. Please refer to specific Collective Bargaining Agreements for more information.Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.Sick LeaveFull-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130.Please visit the State HR Website for more detailed information.
01Do you have a high school diploma or equivalent?
02How many years of clerical experience do you have? Education can substitute for experience. One year of college level education will substitute for one year of experience.
03Describe your experience and/or education. Include when and where you gained this experience/education, dates, and titles or schools. If you have none type “N/A”.04Do you have an Associates Degree in Criminal Justice or related field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA)?
- I do not have this experience.
- I have one (1) year or less of this experience.
- I have two (2) years of this experience.
- I have a combination of two (2) yearseducation and experience.
- I have three (3) to four (4) years of this experience.
- I have five (5) or more years of this experience.
05Do you have experience with OnBase?
- Yes, I have less than one (1) year experience.
- Yes, I have more than one (1) year experience using this program.
- No, but willing to learn.
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