OFFICE ASSISTANT 1
OFFICE ASSISTANT 1
The Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission.
The Washington Department of Fish and Wildlife (WDFW) is dedicated to preserving, protecting and perpetuating fish, wildlife and ecosystems, while providing sustainable recreational and commercial opportunities dependent on viable fish and wildlife populations. Each day, WDFW employees facilitate fishing, hunting and wildlife viewing opportunities for millions of residents and visitors. WDFW’s employees–field and laboratory biologists, geneticists, research scientists, hatchery professionals, policy experts, fully commissioned law enforcement officers, land stewards, lab technicians, property acquisition specialists, customer service representatives and others work throughout the state. WDFW employees protect and restore critical habitat, strive to facilitate species recovery when necessary, and manage hundreds of fish and wildlife species. WDFW employees maintain nearly a million acres of public wildlife lands. They interpret, apply and enforce state and federal laws and collaborate with stakeholders to protect fish and wildlife resources. Find out more about us and the important work we are a part of at www.wdfw.wa.gov.Office Assistant 1Full-Time/Non-PermanentWe are recruiting to fill one full-time non-permanent Office Assistant 1 position in our Director’s Office located at the Washington State Natural Resources Building Olympia, Thurston County, Washington. The anticipated employment period is December 1, 2017 – February 28, 2018.
The Government Affairs Office Assistant is an integral part of the WDFW Government Affairs team, providing essential office management, administrative, project management, and training support for the Government Affairs Unit and the Director’s Office
- Provides office management and administrative support to the Government Affairs Unit and the Directors Office.
- Functions as the receptionist and answers telephones; following clearly established guidelines, answers routine questions; receives and refers visitors.
- Schedules and books travel for the Policy Director, Legislative Liaison, and Federal Coordinator.
- Assists in managing appointments with legislative offices, Governor’s Office, OFM and stakeholders regarding agency legislative priorities.
- Operates a variety of office equipment such as computer/word processor and associated software, printers, multi-line phone system, and copy machine.
- Generates documents and correspondence; proofreads material and identifies areas needing corrections; communicates with others via electronic means; updates computer system files.
- Retrieves and reviews records stored in the records management system (RMS) to respond to public disclosure requests for the Government Affairs Unit.
- Prepares and submits agency-wide quarterly and annual lobby reports to the Washington State Public Disclosure Commission.
- Tracks legislative reporting deadlines to ensure that the Department meets them.
- Maintains general office supply inventory, surpluses and purchases equipment.
- Organizes office operations and procedures, and makes recommendations for process improvements.
- Provides backup administrative support to the Director’s Office and Fish & Wildlife Commission.
- May prepare spreadsheets, presentations, documents and/or reports.
- High school graduation or GED (General Educational Development) equivalent.
Six months of clerical work experience
- Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, and a positive attitude
- Proficient with various computer programs necessary to support daily administrative functions with Microsoft Office Suite: Word, Excel, PowerPoint, Outlook and SharePoint.
- Good internet skills, including use of e-mail programs and group messaging
- Good organizational skills and record keeping (attention to detail is critical).
- Cheerful presence and people skills.
- Good oral and written communication skills.
- Self-starter who can work independently.
- Skill in establishing priorities and managing workload.
- Ability to follow directions.
- Ability to preserve and maintain strict confidentiality.
- Supplemental Information
- Working Conditions
Work schedule is 40 hours, 8:00a.m. to 5:00p.m. Monday through Friday. Working environment is a busy office setting. Varying degrees of activity occur in the common areas during working hours; tasks will involve long periods of time standing in addition to long periods of time sitting at a desk and working on a computer. Incumbent must be able to work amid distraction.
How to Apply:
To apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
- A cover letter describing how you meet the qualifications of this position (generic cover letter will not be accepted)
- A current resume (please make it succinct)
- Three professional references (personal references do not count as professional)
Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online profile.
Upon submission of your online application, you will immediately receive a confirming e-mail. You will then be notified via e-mail of your status during the process. In addition to the e-mail notifications, you can check the status of your application at any time by visiting your online profile at www.careers.wa.gov. Due to the high volume of applications that we receive, we ask your understanding and encourage you to use the online process and avoid calling for information.
Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application may disqualify you from consideration for employment in this position. All information will be verified and documentation may be required.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work. Check with the agency human resource office for specific benefit information.Insurance BenefitsEmployees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.Retirement and Deferred CompensationState Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems‘ web site.Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Vacation (Annual Leave)You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165.
HolidaysFull-time employees are entitled to eleven* paid holidays:HOLIDAYDATENew Year’s DayJanuary 1Martin Luther King, Jr’s birthdayThird Monday in JanuaryPresidents’ DayThird Monday in FebruaryMemorial DayLast Monday in MayIndependence DayJuly 4Labor DayFirst Monday in SeptemberVeterans’ DayNovember 11Thanksgiving DayFourth Thursday in November & Friday afterChristmas DayDecember 25Personal HolidayEmployee’s selection each calendar year
*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice. Please refer to specific Collective Bargaining Agreements for more information.Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.Sick LeaveFull-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130.Please visit the State HR Website for more detailed information.
01What best describes your level of education completion:
02Describe your skill and experience in using the following office equipment: computer, fax machine, photocopy machine and scanning devices.
- A High School diploma or GED.
- Currently attending college classes toward an Associate’s degree.
- Completed an Associate’s degree.
- Currently attending college classes toward Bachelor’s degree.
- Completed a Bachelor’s degree.
- None of the above
03Please select the type of work experience you have from the list below (select all that apply):
- Beginner (little or no experience, but interested and willing to learn)
- Developing (working knowledge)
- Skilled (working knowledge, uses software frequently)
- Expert (exceptional knowledge, recognized as expert user)
04Please describe your work in an office or school setting that includes your 1) adjusting to changing priorities and 2) your experience providing excellent customer service in an office setting.05From the list below, select all of the Microsoft applications and databases you have experience using:
- Answering the phone and greeting visitors.
- Distributing and organizing mail.
- Filing hardcopy materials numerically and alphabetically.
06Do you have a valid Washington State, or other state, driver’s license? (If selected for an interview, you may be asked to furnish your license and driving record.)
- Internet Explorer
- Adobe Acrobat
07Please verify that you have included the following information in your online application: 1) A chronological resume OR a completed online profile that includes education and employment history 2) A detailed cover letter describing how you meet the qualifications for this position. 3) Detailed responses to all supplemental questions. 4) Three professional references.
- State of Washington
View Job Posting for Agency Information
View Job Posting for Location, Washington, 98504.
- View Posting for Agency Contact