The Office of Superintendent of Public Instruction, located in downtown Olympia, has an immediate opening for a full-time, permanent, Administrative Assistant 3 in the Educator Effectiveness Office working with the Director. This opening is for 8:00 – 5:00, Monday – Friday, 40 hours and is open to anyone for application.
 
This full-time position is based in Olympia, Washington. Interested candidates are encouraged to visit the OSPI website (www.k12.wa.us) to gain insight into the agency’s mission and strategic plan.

Vision
Every student ready for career, college and life.

Mission
To provide funding, resources, tools, data and technical assistance that enable educators to ensure students succeed in our public schools, are prepared to access post-secondary training and education, and are equipped to thrive in their careers and lives.

This position will be responsible for the following duties

• Provide direct assistance to the Director of Educator Effectiveness and the Program Supervisor for National Board Certification by:
• Providing administrative and program support for professional development, meetings, and travel for staff and contractors
• Support document development and dissemination for Teacher and Principal Evaluation Program (TPEP) and National Board
• Managing the TPEP and National Board budgets, including invoicing, reporting, and purchasing
• Maintaining the TPEP and National Board websites and web-based tools for the program
• Providing support for survey administration
• Managing TPEP training records
• Assist with monitoring and tracking conditional loan payments and National Board candidate status
• Maintain National Board database
• Coordinate National Board clock hour process

Other Duties/Activities:

• Manage program’s working, permanent and archived files and records.
• Maintain and update calendar of deadlines for activities.
• Date stamp, prioritize, and distribute mail and faxes.
• Answer, screen, and transfer calls.
• Type and edit correspondence, compose letters, memos and forms.
• Perform complex word processing tasks (merging, sorting, layout, spreadsheets, databases files, design and preparation of presentations and training materials).
• Arrange meetings including room reservations, catering, and event reminders.
• Prepare fiscal documents related to travel and reimbursement for team supervisors.
• Prepare fiscal documents related to travel arrangements and reimbursements for task force and committee members.
• Provide back up support for other administrative assistants within the office as necessary.
• Some in-state travel will be required.

Requirements
 
This position requires a high school level of education or equivalent and at least three (3) years of increasingly responsible experience in office, clerical, secretarial, or general administrative work. A successful candidate will possess the following abilities, experience and skills, and qualities:

Abilities:

• Initiate work projects, work independently, and follow-through on directions.
• Take meeting minutes as required and transfer into an actionable to do list for program staff.
• Perform well under pressure with high volume workload and short deadlines.
• Work effectively as a team member and independently.
• Support multiple staff members both in the office and in the field.
• Communicate effectively.
• Prioritize multiple projects.
• Provide high standards of professional conduct and customer service skills (corresponding professionally with customers and agency personnel in person, over the telephone, or by e-mail.)
• Create, draft, proofread, and edit letters, brochures, handouts, meeting materials, bulletins and other program documents.

Experience/Skills:

• Microsoft Office Suite – Excel, Word, and Outlook (intermediate to expert level). Use Word and Excel for processing tasks, merging, sorting, and integrating text with graphics, spreadsheets and data files. Microsoft Access would be a plus.
• Internet Explorer and FileMaker Pro.
• All aspects of travel from scheduling flights, reserving car rentals and hotels to processing travel authorization and follow-up reimbursement paperwork for office staff, field staff, contractors and presenters.
• Coordinating small to large off-site, state-wide meetings, annual trainings, and workshops, to include finding facilities, catering, audio and visual equipment needs and setup, rosters, handouts, associated travel needs for participants and management of all details regarding the event.
• State compliance regulations, procedures and processing as related to purchasing, travel, contracts and meetings preferred.

Qualities:

• A self-motivated individual with a positive work ethic.
• Consistent and reliable attendance.
• Strong organizational skills.
• Clear communication skills.
• Ability to flexibly accommodate changes in program decisions.
• A desire to identity areas of improvement in program processes and willingness to help implement solutions.

The Educator Effectiveness Office oversees three statewide programs:  Teacher and Principal Evaluation Program (TPEP), National Board Teacher Certification (NB), and the Beginning Educator Support Team (BEST) program to support new teachers.  This position supports TPEP and NB.  Team members have the opportunity to work with teachers, principals, district administrators, and statewide education partners.
 
Our team is driven by a clear mission and set of agreements.  We willingly grow each other in our work and support a growth-oriented mindset for ourselves as well as the teachers, principals and administrators we support.  We put people first, assume best intentions from each other and our partners, and strive to ensure our work supports high performance.  We believe “what we do for teachers, we do for their students” and this motivates us each day to do our best.

Compensation

The compensation level for this position is range 39, $33,336-43,344 per year and will depend upon experience, educational background, and qualifications. Washington State has a generous benefit package including health, dental, and life insurance, retirement, and an optional deferred compensation program. Please go to the following websites for benefit information; www.hca.wa.gov for information regarding health benefits and www.drs.wa.gov for retirement plan information. This is a general service position.
 
Application Process

Those interested in this position may apply by submitting, via email, a letter of interest specifically addressing the qualifications listed in this announcement, a current resume, and a list of five or more personal and professional references.  In your application email, please include both the name and pronoun you would like to be referred to as you interact with this organization.  

The following optional form may be submitted along with your application packet:

Affirmative Action Information Form

Please include AA3 Educator Effectiveness in the subject line of your email or your cover letter.  

Please send all the application materials to:

Theresa Ellsworth, Human Resources
Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia, Washington 98504-7200
(360) 725-6066; Theresa.ellsworth@k12.wa.us

Electronic application packages are encouraged and should be sent in MS Word and PDF format only.
 
OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in “Application Process.”