• Provide administrative support to the program manager with program operation, system functionality, and research and compose correspondence for the supervisor(s). Exercises signature authority as authorized. Monitor program/federal projects expenditures. Keep the Program Manager apprised of problems.
• Represents and/or communicated on program manager’s behalf at meetings, conferences, speaks for program manager on administrative policy matters.
• Perform general administrative functions for the program, including but not limited, answering phone, opening mails, and receiving packages etc.
• Provide lead support and coordination for solutions team utilizing lean principals.
• Arrange travel and prepare travel paperwork for all program staff members (flight, registration, rental cars, etc.) when needed.
• Organize meeting and prepare minutes as needed.
• Submit employee appointment letters, payroll advisement, and benefits forms as necessary.
• Maintain program files, develop archives schedules, and oversee program archiving.
• Compose correspondence for supervisor and exercise signature authority on administrative correspondence. Proofreads material and makes grammar corrections.
• Order, check-in, and follow-up the supplies ordering in a timely manner to ensure laboratory sufficient inventory maintained. Manage the process of obtaining the Certificate of Analysis (CoA) from manufacturers for products used in the laboratory.
• When short staffed, help to check-in samples, lab supplies and send sampling coolers back as a back-up.
• Must be able to lift between 25-50 lbs as part of ordering and delivering supplies.
• This position researches RCWs/WACs/Policies and Procedures to determine if new and/or changes are required in laws, rules, policies and practices that impact the division.
• Provides high level administrative support to Food Safety & Consumer Services Laboratory Program and its’ customers while conducting research and analyzing data to identify program needs.
• Coordinate and monitor program State general funds, local funds, and Federal grants budgets.
• Acts as one of the administrators for the LIMS (Laboratory Information Management System) and communicates directly with the software developer to resolve issues with the software as well as working with laboratory personnel for proposing enhancements to the system.

What we are looking for:

• *Associate’s degree or higher in business administration, public or health administration, law, public health, computer science, lab science, or a related field.
• A minimum of three years’ experience providing administrative program support, or comparable combination of graduate education and experience.
• Demonstrated ability to communicate clearly, effectively, and professionally verbally and in writing with a diverse group of colleagues and customers.
• Must be able to work with limited supervision and conduct complex, multi-dimensional analysis.
• Must have expert computer skills including the Microsoft Office Suite and LIMS (Laboratory Information Management System) or similar database skills.
• Must be able to perform budget analysis as well as charting and tracking of budgets.
• Must be well organized and have exceptional leadership abilities in order to lead projects with limited supervision.

*Experience may be substituted year for year for education.
 
Preference may be given to candidates who have the following desired qualifications:

• Experience in working in a regulatory laboratory or similar technical program.
• Working knowledge in laboratory information or similar database.
• Experience in monitoring state general fund, local fund and federal grant.
• Experience in managing and support of facilities and advanced laboratory instrumentation.

How do I apply? 
In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• A letter of interest describing how you meet the specific qualifications for this position;
• A current resume detailing experience and education

The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified and documentation may be required.
 
To take advantage of Veteran’s preference please attach your DD-214, member 4 long form, or your NGB-22.Please black out your social security number prior to attaching.
 
Applications with comments such as “see attachments” or “N/A” in the supplemental question responses will be considered incomplete.
 
General suggestions for creating a good application packet:

• Read the job posting very carefully. Find out as much as you can about the position.
• Make sure you are very diligent in following all the application instructions.  Include all requested documentation.
• Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.
• Carefully read each of the supplemental questions and respond completely to each one.  Pay careful attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the proficiency level, and detail the types of work you performed, the work products, etc., to demonstrate ‘how’.
• Specifically include all of your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained proficiency level skills.
• Make sure your application reflects your best writing.

If you are unable to apply on-line, please contact Lyndsey Beaupre, Recruiter, at (360) 902-2020 or jobs@agr.wa.gov. Please include your last name and the position title in the subject line of your email.
 
Supplemental Information:
This position is covered by a collective bargaining agreement. This means employees are required to pay regular union dues or non-association fees within 30 calendar days of your start date.
 
Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
 
The Human Resource Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.
 
The State of Washington actively supports diversity in the workplace and is an equal opportunity employer. Applicants who need assistance in the application process or who need this announcement in an alternative format may call (360) 902-2020 or the Telecommunications Device for the Deaf at 800-833-6388