The Financial Services Program manages the agency’s financial resources and supports agency planning so that environmental goals and strategic priorities are met.

The program’s Revenue Receivables Unit in Lacey, WA is looking to fill a Fiscal analyst 4, Project Support for Integrated Revenue Management System (IRMS)position.

The Revenue Receivables Unit supports the Fiscal Office Mission of delivering useful and timely financial information to all levels of agency management by:

During the Integrated Revenue Management System Project for Ecology, provides oversight, analysis, and monitoring of the Accounts Receivable Unit daily activities.  Accounts Receivable, cashiering, and invoicing and fee collection functions assigned to this project position include:
 
Serve as Principal Assistant to the Revenue and Receivables Unit Manager with expertise in the functional areas associated with Ecology loan programs, receivable agreements, and cost reimbursement contracts. Independently performs the following key work activities:

 Receiving payments/Recording agency receivables –

• Review to assure accuracy of receivable and cashiering transactions, identify potential problem areas, and develop and implement corrective actions to reduce/prevent future problems.
• Establish and monitor process to ensure accounting errors are corrected.
• Assure compliance with the Office of the State Treasure, OFM SAAM (Chapter 85) and Ecology policies and procedures for processing of deposits.
• Assure the financial integrity of all receivable transactions for Ecology interagency contracts and for the agency’s multi-million dollar loan programs.
  • Review and analyze AFRS data through project reports, Enterprise Reports, and Web Intelligence Reports to assure accuracy of financial reporting for Washington Conservation Corp contracts.  Ensures that all costs are eligible, have been accurately recorded as receivables to the agency, monitors agreement budgets, and funds are received.
  • Assist staff in the areas of recording of cash receipts, invoicing, reconciliation, and review during peak workload periods and employee absences.
  • Review accounting documents (journal vouchers, A-8 cash receipts, refunds, and invoices) for accuracy in documentation and entry into AFRS.

Financial Reports –

• Coordinates development and distribution of various accounting reports to agency management, agency staff and the EPA.
• Perform fiscal assessment and analysis of general ledgers used by Ecology Revenue and Receivables Unit as required by OFM SAAM.

Other –

• Train and develop staff to use proper procedures and accounting methods to complete their tasks.
• Receive and respond to inquiries from agency staff regarding fiscal data and reports. Research and respond to inquiries promptly.

This recruitment will remain open until filled. The next screening will be January 4, 2018.  In order to be considered for the initial screening, please submit an application on or before January 3, 2018. The agency reserves the right to make an appointment any time after the initial screening date.

Please Note: This is a project position that is funded until June 30, 2020.

Required Qualifications

• A bachelor’s degree from an accredited college or university in business, accounting, public administration, or closely related discipline, with a minimum of 18 quarter or 12 semester hours in accounting, auditing, or budgeting. Professional experience may substitute for education but not for the accounting credit hours.
• Four (4) or more years of relevant professional-level experience in state accounting.
• Demonstrated knowledge of State of Washington enterprise systems for accounting and reporting (AFRS, Enterprise Reporting-standard and Web Intelligence).
• Intermediate proficiency using Microsoft Office products including Word, Excel and Outlook; is able to create, edit, modify, save, and delete documents and spreadsheets; includes locating and accurately modifying existing files and templates for reuse.
• Demonstrated ability to plan, prioritize, and organize workloads to meet deadlines.
• Reliability to be on the job and be a productive team member in a busy unit with deadlines and seasonal workload issues.

Desired Qualifications:

• A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.
• 30 quarter or 20 semester hours of college-level accounting.
• Advanced proficiency with agency standard software applications and systems.
• Understanding of and experience using Lean or other continuous improvement methodologies to achieve efficiencies and respond to customer needs.
• Demonstrated ability to communicate effectively, work collaboratively with, and present complex financial material to all levels of management and staff.
• Two (2) years of experience as a lead worker or supervisor.

Special Requirements / Conditions of Employment:

Employee must read, sign, and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A) and Internal Control Responsibility (Part B).

Application Instructions:

• A copy of your college transcript(s) showing your college-level accounting credits. (This may be an unofficial online transcript. It does NOT need to be a sealed, certified copy. HTML or PDF formats, or a screen print into Word are acceptable. Please do not paste text from the internet into Word).
• A list of three work-related references (i.e., supervisor, peer, customer) with current phone numbers.

Please complete the applicant profile when applying for this position.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including “please see resume” may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on “Look for Jobs” and select Dept. of Ecology under the “Department” search list. Click “Apply Search.”

Other Information:

If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.

If you have specific questions about the position, please email Carla Clarey at: Ccla461@ecy.wa.gov. Please do not contact Carla to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.