The Office of Superintendent of Public Instruction, located in downtown Olympia, has an immediate opening for a full-time Administrative Assistant 2 for the Title I/LAP & CPR section.
 
This position is open to anyone for application. 
 
This position will work in the Title I/LAP/CPR office providing administrative assistance to the Program Supervisors, and the general office.  This position performs secretarial duties such as independently planning, organizing and prioritizing work, monitoring and evaluating budget(s) status and initiating corrections, developing travel itineraries, compiling reports, studies, and/or surveys, office record keeping, filing, maintaining office procedures, standards, priorities, and deadlines. This person has frequent contact with OSPI staff, school districts, and the public. A crucial role of this position is to coordinate communications to the field as well travel and logistics for the Title I,A staff.  This position will need to annually attend up to 6 in-state meetings outside of Olympia.

Key Responsibilities:

• Provide direct support to the Program Supervisors and Program Specialists.
• Complete travel arrangements and finalize travel expense reports.
• Coordinate workshops and materials for statewide trainings.
• Proofread and edit routine bulletins and memorandums.
• Resolves problems and responds to inquiries regarding procedures and services; answers telephones.
• Works with communication distribution system; such as GovDelivery; Survey Gizmo and pdEnroller, to assist with drafting and finalizing correspondence prior to sending out.
• Order supplies, equipment and printing needs.
• Assist with iGrants form packages; manage the Title I/LAP application/assurance system; keeping an up-to-date-log of applications and budgets; monitor budget revisions.

Job Requirements:

• At least two years of progressively responsible experience in office/clerical, secretarial, or general administrative work.
• Ability to perform under pressure and high volume workload.
• Experience creating, drafting, proofreading, and editing documents.
• Ability to maintain excellent attendance and work 8 a.m.– 5 p.m.
• Process and track all paperwork related to travel.
• Experience organizing and prioritizing tasks to meet internal and external deadlines.
• Experience with Microsoft Office Suite (Excel, Word, Outlook) as well as experience with Internet Explorer and FileMaker Pro.
• Coordinate meetings, annual trainings, and workshops.
• Work effectively both as a team member and independently.
• Strong communication and organizational skills.
• Great customer service skills (responding positive with school district staff, the public, and agency personnel in person, over the telephone, or by e-mail.)
• A self-motivated individual with a positive work ethic.
• Ability to support multiple staff members both in the office and in the field.

Additional Desirable Qualifications:

• Understanding of state compliance regulations as related to purchasing, travel, contracts and meetings.

Compensation
 
The annual compensation for the position is range 35, $30,420-$39,312 per year and will depend upon experience, educational background, and qualifications. Washington State has a generous benefit package including health, dental, and life insurance, retirement, and an optional deferred compensation program. Please go to the following websites for benefit information; Health Care Authority for information regarding health benefits and Department of Retirement Systems  for retirement plan information.  This is a general service position.
 
Application Process

Those interested in this position may apply by submitting, via email, a letter of interest specifically addressing the qualifications listed in this announcement, a current resume, and a list of three professional references.  In your application email, please include both the name and pronoun you would like to be referred to as you interact with this organization.  Please reference Title I AA2 in the subject line of your email.

The following optional form may be submitted along with your application packet:
Affirmative Action Information Form

Please send all the application materials to:

Theresa Ellsworth, Human Resources
Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia, Washington 98504-7200
(360) 725-6066; Theresa.Ellsworth@k12.wa.us

Electronic application packages are encouraged and should be sent in MS Word and PDF format only.
 
OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in “Application Process.”