Assistant Division Manager, Solid Waste
- Position Description
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The City of Tacoma is recruiting for the Appointive position of Assistant Division Manager in the Solid Waste Management Division of the Environmental Services Department.
The Assistant Division Manager is responsible for the management of onsite operations of the Solid Waste Management (SWM) Division. Responsibilities include:
- Day-to-day management of personnel and operations.
- Regulatory compliance.
- Customer service.
- Oversight of on-site operations to include safety and maintenance at: Transfer Station, Scale House, Household Hazardous Waste Facility, Recycling Center and closed City Landfill Environmental Services.
The Environmental Services Department meets citizen’s expectations for service, protects the environment and community values, and complies with regulatory requirements. This position plays an important role in achieving many of the City’s key goals related to sustainability and customer service.
The City of Tacoma is unique in that we manage our own Solid Waste and this function is not provided by private businesses. The Solid Waste Division employees 165 team members and provides service to approximately 58,500 residential customers and about 5,000 commercial customers. Services offered include garbage, recycling, and organic waste recycling.
The On-site Operations Assistant Division Manager oversees 50 employees who work at the Solid Waste Management site. This includes the operation of a Recovery and Transfer Center (Transfer Station) that was constructed in 2012. Services provided at the Recovery and Transfer Center include self-haul services for garbage and organic wastes as well as diversion opportunities for large metal items, mattresses, cardboard and several other materials. The site also houses a Household Hazardous Waste facility, Recycling Center, appliance recycling facilities. These facilities are located on the site of a closed landfill, with environmental systems in place that must be monitored and maintained.
Essential Duties:- Manage staff and programs, including developing and implementing workgroup policies, workload projections and assignments to section staff; conduct performance reviews and oversee and make recommendations regarding performance management.
- Ensure compliance with applicable permits and regulations; coordinate responses to regulatory agencies and activities related to compliance.
- Oversight of the development and management of new waste reduction and recycling programs.
- Presentations to elected officials, stakeholders and other groups, as designated.
- Labor relations including Labor union contract negotiations.
- Oversee, direct and coordinate projects, division operation and related activities; supervise and participate in the preparation of complex designs, plans, specifications and cost estimates and select, coordinate and review the work of consultants for established time lines.
- Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget and monitor expenditures; forecast personnel requirements and authorize purchases within established guidelines.
- Train and supervise assigned personnel. Coordinate, assign and review work and assist in the selection and evaluation of personnel.
- Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public.
Physical Requirements and Working Conditions:- Office and outdoor environment subject to occasional travel to a variety of locations to conduct work; may be exposed to typical hazards encountered at work sites in the solid waste industry.
- Occasional evening and nighttime work to meet schedules and project deadlines, and attend public meetings.
- Subject to emergency calls during off-duty hours.
City of Tacoma Recruitment Information:
One of the primary goals of the City of Tacoma Equity and Empowerment Initiative is that the City of Tacoma workforce reflects the community it serves. We actively work to eliminate racial and other disparities and we welcome candidates with diverse and/or multicultural skill sets and personal experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work and play. - Qualifications
- An equivalent combination to:
Graduation from an accredited four-year college or university with Bachelor’s degree in civil engineering, public administration or a related field.
Supervisory experience within the Environmental Services Department may be substituted for formal education on a year-for-year basis.LICENSES, CERTIFICATES AND OTHER REQUIREMENTSValid Washington State driver’s license at time of appointment with maintenance thereafter, or evidence of equivalent mobility.
- Knowledge & Skills
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- Knowledge of operations, principles, practices, methods and techniques of the Division.
- Knowledge of applicable laws, codes, regulations and policies.
- Ability to train, supervise, evaluate and manage a diverse group of employees ranging from laborers to environmental professionals.
- Knowledge of waste reduction, recycling, product stewardship and other practices related to enhancing the sustainability of our environment.
- Ability to operate a personal computer.
- Ability to prepare and make oral presentations.
- Knowledge of public purchasing, contracting and budget control.
- Knowledge of City policies for administrative and human resources related issues, including union contracts and purchasing.
COMPETENCIES
- Collaboration: Building partnerships and working collaboratively with others to meet shared objectives.
- Decision quality: Making good and timely decisions that keep the organization moving forward.
- Directs Work: Providing direction, delegating and removing obstacles to get work done.
- Drives Results: Consistently achieving results, even under tough circumstances.
- Ensures Accountability: Holding self and others accountable to meet commitments.
- Interpersonal Savvy: relating openly and comfortably with diverse groups of people.
- Insures Trust: gaining the confidence and trust of others through honesty, integrity and authenticity.
- Manages complexity: Making sense of complex, high quantity and sometimes contradictory information to effectively solve problems.
- Manages Conflict: Handling conflict situations effectively.
- Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.
- Resilience: Rebounding from setbacks and adversity when facing difficult situations.
- Team Leadership: Actively take steps to build cohesive and results-oriented teams.
- Selection Process & Supplemental Information
- Our City:
With a population over 200,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, our schools are exceptional and our housing is affordable.The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny:
http://www.cityoftacoma.org/
http://www.traveltacoma.com/
http://www.cityoftacoma.org/newhiresThe City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Interested individuals must apply online and meet the minimum qualifications to progress in the examination process.
Candidates who are eligible for Veteran’s Preference scoring criteria must attach a copy of their DD-214 member copy 4, (proof of military discharge form) at time of application, to be eligible for review for Veteran’s Preference, with redacted birth date and social security numbers.
Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position.
This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma’s needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check.
Supplemental questions regarding an applicant’s experience and training are included in the application process. These questions will not be scored and will only be used as an additional screening tool for those applicants who are placed on the job referral list for interview.
NOTE: This is a continuous recruitment until the ideal candidate is discovered. The first review of application materials will take place on January 8, 2018, and may result in an offer of employment. A second review of application materials received after this time will be conducted if the first review round does not reveal the ideal candidate. It is in the best interest of all candidates to ensure your application materials are submitted via our on-line process before the date of the first review.
Communication from the City of Tacoma:
We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.
For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400.
- The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees’ Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.
Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Vision Coverage: For eligible employees and their eligible dependents.
Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.
Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.
Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.
Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees’ Retirement System. Information on the Tacoma Employees’ Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.
Other Employment Information
Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.
Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.
Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.
Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
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01The Supplemental Questionnaire is part of the examination process; accordingly, it should be completed carefully. It must be submitted with your application. Do not indicate “see resume” or copy unrelated content from your resume when answering these questions. Answer all information requested in each question. Failure to do so may result in rejection of your application.
I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.
- Yes
- No
02Describe your education and work experience and explain why you are the best candidate for this position.03One of the City’s Principals that Guide Us is Integrity. In detail describe a situation where you worked to gain the confidence and trust of others through honesty, integrity and authenticity.04One of the City’s Principals that Guide Us is Service. In detail describe a situation where you built strong customer relationships and delivered customer-centric solutions.05One of the City’s Principals that Guide Us is Excellence. In detail describe a situation where you developed an effective and efficient project, with a focus on continuous improvement.06One of the City’s Principals that Guide Us is Equity. In detail, describe any opportunities you have participated in to increase your knowledge of equity, inclusion or diversity. What have you learned and how have you worked to bring awareness/change towards bias and equity in the workplace?07What steps would you take to create a climate that is supportive and respectful and that values differing perspectives and experiences? How would you measure the success of this objective?08Describe a time you mentored someone. How did they grow? What were they doing initially and what are they doing now?09What kinds of experiences have you had with implementing changes in the workplace? Describe a specific situation in which you were involved as a leader in a change effort. What was your role, what were you trying to change, and what change/transition skills did you use?10Give an example of a time when you needed to get people who have very different work styles to work cooperatively on a project. Were you successful? Why/why not?11Please tell us how you learned about this job opening.- Job Interest Card notification
- Internet search
- Professional organization
- Community organization
- Military organization
- Union job posting
- City of Tacoma employee
- Online job board posting
- Word of mouth
- Other
12Please provide specific information regarding how you learned about this job opening. Thank you, your feedback will be used to evaluate our success reaching the public and refine our methods for future job postings.Required Question
- Agency
- City of Tacoma
- Address
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Human Resources Department
747 Market Street
Tacoma, Washington, 98402-3764.
- Phone
- 253-591-5400
- Website
- http://www.cityoftacoma.org