Keeping Washington Clean and Evergreen
Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We have a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, Ecology is a good fit.

Are you passionate about helping others? Are you an organized professional who thrives in a fast-paced environment? If so, then join a friendly, inclusive team that shares your interests!

The Nuclear Waste Program (NWP) is looking to hire a Waste Management Section Secretary (Secretary Senior). This position will be located in our office in Richland, WA.

The Waste Management Section Secretary position supports Ecology and the NWP through the performance of professional secretarial and administrative support services for the NWP Waste Management Section Manager and staff, participates on the NWP Administrative Support Team, and supports agency initiatives in a manner that supports Ecology and NWP goals and objectives.

We are looking for applicants who are detail oriented, are able to juggle multiple work projects and have the ability to work with a Section of diverse people.

As an agency, our mission is to protect, preserve and enhance Washington’s environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you’ve seen some of our recent stories on Twitter, Facebook, Instagram or our blog.

To learn more about our agency, please visit our website at www.ecy.wa.gov.

Local efforts… Diverse people… Statewide impacts

The Nuclear Waste Program’s (NWP) mission is to lead the effective and efficient cleanup of the U.S. Department of Energy’s Hanford Site, ensure sound management of mixed hazardous wastes in Washington, and protect the state’s air, water, and land at and adjacent to the Hanford site.

Some of the key work activities of the Waste Management Section Secretary position include:

Provide direct secretarial and administrative support to the Richland Office – Waste Management Section manager and staff

• Performs complex word processing tasks such as preparing correspondence from a draft or verbal instructions.
• Proofreads and edits section letters, monthly reports, and other documents for grammar, punctuation, spelling, clarity, and formatting using agency and program standards.
• Obtains signatures and distribute correspondence and copies.
• Assists staff with questions about agency, program, and office policies and procedures.
• Assist staff in finding information and forms.
• Makes travel arrangements and prepares Travel Authorizations for manager and staff as needed. Prepares and routes travel expense vouchers to fiscal office and tracks payments received.
• Assists staff with Training and Development Requests as needed. Tracks Core training for the staff and sends email reminders to staff when they are due for upcoming Core training class.
• Tracks section travel and training expenses using the Travel-Training tracking log.
• Processes personnel forms such as performance development plans, position descriptions, innovative work schedule requests, and personnel action forms.
• Maintains local copy of staff personnel folders.
• Collates staffs monthly reports into one report for manager’s review and edit. Formats and proofreads the edited report following program standards. Emails finalized report to Program Manager and program staff.
• Prepares reports as requested.
• Performs New Employee Orientation for new WMS staff and performs the onboarding of new staff in the areas of – time accounting, travel and training, using different Ecology and NWP software programs, and mail processes.
• Assists in scheduling meetings and notifying attendees using MS Outlook. Schedules conference rooms using Event Management Systems.
• Prepares meeting agendas; takes and distributes meeting notes.
• Reviews the manager’s calendar throughout the day and reminds manager of upcoming meetings.
• Informs manager of items requiring review or action; relay messages and instructions from manager to staff.

    Assist/Support Ecology and Nuclear Waste Program.

• Provides backup support to other NWP section secretaries and Office Assistant 3.
• Attends section meetings, and Program All Staff meetings.
• Active participant on Administrative Support Team and attends team meetings.
• Helps establish office procedures and standards for administrative functions.
• Updates and maintains Secretary Desk Manual.

• A cover letter describing how your experience, skills and abilities meet the required/desired qualifications of this position.
• A resume outlining your professional clerical and customer service experience.