Agency Profile
The Washington Student Achievement Council is committed to increasing educational opportunities and attainment in Washington. The Council has three main functions:

• Lead statewide strategic planning to increase educational attainment.
• Administer programs that help people access and pay for college.
• Advocate for the economic, social, and civic benefits of higher education.

Please see the WSAC website  http://www.wsac.wa.gov/ for more information about the Council’s roles and responsibilities.

About the Division
Would you like a job where you use your abilities to help kids go to college? The CAS division works to ensure students and families have the information and resources they need to make higher education a reality. Our scholarships, initiatives and outreach activities have a statewide reach with a focus on first generation, historically underrepresented students.  Our primary target audience is K-12 schools, students, families and community based organizations.
At WSAC we enjoy a high employee satisfaction rating, we work hard, but also value work-life balance and support it with a forty hour work week, flexible hours, telecommute options, and casual professional attire.

About the Position
We are looking for someone who has the skill and inclination for accuracy and details to manage program funds and administer contracts ensuring state and federal guidelines are followed. The Fiscal Program Manager leads the budget and planning process for the CAS division, including the annual allotment process. This position also maintains electronic and hard copy files of all program materials and manages record retention requirements for all fiscal records. Professional verbal and written communication skills are essential.

While we welcome experienced Fiscal Analysts with the state, anyone with a background in accounts payable and administrative/ customer support is encouraged to apply.

• Tracking and monitoring Washington State GEAR UP project budgets.
• Tracking and monitoring GEAR UP sub recipient and contractor budgets.
• Managing the accounts payable process for all GEAR UP sub-recipients and contractors. This includes:
  • Reviewing and approving monthly invoices for accuracy, ensuring back up documentation is adequate and meets the requirements set by GEAR UP.
  • Communicating with contractors by phone and email to resolve discrepancies in allowability of expenditures, insufficient back up, or unapproved expenditures.
  • Providing clear and responsive feedback to contractors regarding all adjustments to reimbursements.
  • Maintaining paper and electronic copies of all transactions
• Providing program leadership with monthly budget summary reports including any concerns about expenditure fluctuations or trends.
• Providing administrative support as needed.

• Associate’s degree in accounting or related field.
• Two years of experience processing accounts payable.
• Experience in the accounting field can be substituted year for year for the Associate’s degree.
• Two years of experience providing administrative support

Required Competencies

• Detailed oriented with experience interpreting and applying complex guidelines and requirements.
• Experience creating and maintaining electronic and hard copy fiscal and program record keeping systems.
• Demonstrated ability to work independently, prioritize tasks and manage multiple assignments to ensure timely completion.
• Excellent written and verbal communication skills.
• Ability to effectively communicate with people from diverse backgrounds and experiences.
• Ability to remain flexible in an environment of changing procedures, policies, and priorities.
• Two years of experience and proficient skills in Microsoft Office products including: Word, Excel, PowerPoint, and Outlook.

Preferred/Desired Education, Experience and Competencies:

• Knowledge of OMB circulars, EDGAR, and SAAM.
• Knowledge of the State of Washington reimbursement process.
• Knowledge of the State of Washington travel policies.
• Three or more years in a fiscal management related position, processing accounts payable.
• Experience working in a federally funded program or with underrepresented/first generation students and their families.
• Experience working with schools, community-based organizations, and postsecondary institutions.

• Letter of Application.  A letter of application that addresses how you meet the required education and experience described in this announcement.  Applications with generic cover letters will be considered non-responsive and may eliminate the application from further consideration.
• Resume.  A chronological resume including your education and professional experience.
• References. A list of names, titles and current telephone numbers of three (3) employment references.
• Complete the supplemental questions.

Please Note: Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

The quality and completeness of the required application materials will be considered in determining whether candidates will move to the next phase of the screening process.

Questions?
For questions about this recruitment contact Alisha Rollins at AlishaR@wsac.wa.gov or you may call 360-753-7857.

The Washington Student Achievement Council is an equal opportunity/affirmative action employer and is strongly committed to enhancing the diversity of its workforce.  We will provide assistance in the recruitment application and selection process to applicants with disabilities who request such assistance.  Please call (360) 753-7802 as early as possible regarding any assistance you may require.