This job posting will remain open until filled.  Screening of application materials will begin immediately and will be on-going.  It is in the applicants’ best interest to submit their application materials as early as possible.  The hiring manager reserves the right to make a hiring decision at any time.  This job posting may be closed at any time without notice.

The Health Care Authority (HCA) is seeking a tactful, customer-focused professional to fill the position of Administrative Assistant 3. This position supports clinical and quality management professionals, and will require flexibility, responsiveness, humility, and the ability to work in a dynamic environment.
The ideal candidate for this job will be skilled at anticipating needs, and enjoy the role of being in a support position.

Position Objective:
This position provides administrative support duties for the Medical Services and Management Section within the Division of Clinical Quality and Care Transformation.  It supports the section by providing high level administrative support to the Section Manager, Clinical Program Managers and the Quality Management Team.  This position also serves as the Division’s Public Disclosure Request and Records Coordinator.

Some of the tasks this position will perform:
Oversee all aspects of general office coordination for the Medical Services and Management Section.

• Attend supervisor’s monthly management team meetings.
• Organize meetings with internal and external stakeholders, coordinating the work flow, which includes creating and sending meeting invitations, reserving appropriate resources, setting agendas, copying materials, taking and distributing meeting minutes, coordinating with meeting organizer, and ensuring meetings don’t overlap.
• Make travel arrangements for section staff and supervisor.
• File and retrieve organizational documents.
• General clerical duties.
• Provide administrative support to supervisor, coordinate office operations, and keep supervisor’s calendar.
• Serve as a liaison between supervisor and other staff members.
• Support all Medical Services and Management units in project-based work and contract work.  Interact with clients, visitors, and vendors.
• Divisional records retention and public disclosure requests coordinator.

Required Qualifications:

• High School graduation or equivalent and three years of progressively responsible experience in office/clerical, secretarial, or general administrative work.
• Knowledge of office procedures and practices, business management practices, research methods, and data collections, communication, and correspondence practices.
• Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others, communicate effectively, both in writing and speech.
• Ability to communicate professionally in all environments with diverse customers including executives and patients.

About the HCA:
The Health Care Authority (HCA) is Washington State’s largest health care purchaser, public or private. HCA provides health care access for more than one-third of the state’s non-elderly population, and is a leader in moving health care forward both in Washington State and nationwide.
HCA purchases health care for more than 2 million Washington residents through its administration of three programs:

Washington Apple Health (Medicaid): Provides health care coverage to approximately 1.9 million low-income Washington residents. HCA serves as the federally designated Single State Medicaid Agency.

Employees and Retirees Benefits (ERB) Program:
Provides medical, dental, life, and long-term disability coverage through private health insurance plans to approximately 370,000 eligible state, local public jurisdiction, school district, and higher education employees. Administers the public employee wellness program.
Effective January 1, 2020, basic and optional benefits for school employees must be those offered by HCA and the newly created School Employees Benefits Board (SEBB).

How to Apply:
Only candidates who reflect the minimum qualifications on their State application will be considered.  Failure to follow the application instructions below may lead to disqualification.  To apply for this position you will need to complete your profile and attach:

• A cover letter
• Current resume
• Three professional references

If you have questions about the process, or need reasonable accommodation, please contact the recruiter before the posting closes. The candidate pool certified for this recruitment may be used to fill future similar vacancies for up to the next six months.

Washington State is an equal opportunity employer. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources Office at 360.725.1180 or email Sanyu.Tushabe@hca.wa.gov.

* Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. *