• Georeferencing maps, digitize reports, enter data into DAHP’s databases, map survey.
• Converts paper records to digital copies and prepare records for archiving and records center.
• Enters data into DAHP’s databases, scan paper records, performing QA/QC on previously digitized records before being sent to offsite storage, file and label boxes for archives and record center.
• Assists with administrative functions delegated by the Executive Assistant and handle other matters as appropriate when Executive Assistant is unavailable.
• Serves as primary contact for phone coverage directing calls to appropriate staff; assists callers with agency information.
• Distributes email and voice mail messages to appropriate staff.
• Respond to customers’ requests appropriately and processed in a timely and positive manner.
• Primary in-person contact for visitors; receive and greet visitors and act as receptionist and deliver visitors to meetings.
• Assists in arranging travel for staff to include hotel accommodations.
• Keeps inventory, stock office supplies and other additional supplies and order when needed.
• Receives and processes incoming documents and determine appropriate distribution.
• Prepares outgoing mail, FedEx, UPS, USPS, Campus Mail, Registered mail, Certified mail, or other means of mail services.
• Maintains DAHP’s three vehicles for regular maintenance and track mileage on the DES Fleet Operations Mileage Reporting.
• Coordinates parking, security/key badges, schedules conference rooms and Go-to meetings.
• Updates all phone lists and other contact information.
• Arranges facility and equipment maintenance, repair, and services.

• A letter of interest, describing how you meet the specific qualifications for this position;
• A current resume, detailing experience, and education; and
• A list of at least three (3) professional references with current telephone numbers.

READ THE FOLLOWING INSTRUCTIONS COMPLETELY:

• The initial screening will be solely based on the contents and completeness of the “duties summary” section of your application in Careers.wa.gov, completeness of the application material submitted, and the supplemental questionnaire.
• A resume will not substitute for completing the “duties summary” section of the application. Responses to the supplemental questionnaire regarding work experience must be reflected in the “duties summary” section of the application.
• By submitting materials you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

The State of Washington is committed to creating a diverse and inclusive culture. We encourage women, veterans, people of color, and persons with disabilities to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, age, sexual orientation or any other characteristic protected by law.

Persons with a disability who need assistance with their application or that need this announcement in an alternative format, may call (360) 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.