Office Assistant 3 (Non-Permanent)

$2,359.00 – $3,044.00 Monthly
Thurston County – Olympia, WA
Job Type
Full Time – Non-Permanent
Archaeology & Historic Preservation
Job Number
7/31/2018 11:59 PM Pacific
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A little bit about us:
The cultural and historic resources of a community tell the story of its past, a past that makes any single community distinct from all other places.  From lumber mills to schools, sacred landscapes to archaeological sites, rustic cabins to office towers, our historic and cultural resources provide everyone with a tangible link to persons and events that have shaped our communities and ourselves.  Preserving these physical reminders of our past creates a sense of place, the result being an environment that instills civic pride and community spirit.To learn more about the vision and role of historic preservation in the State of Washington, download our current Statewide Historic Preservation Plan (Download PDF reader) or request a printed copy.

The Department of Archaeology and Historic Preservation (DAHP) is the central repository for cultural resources in the state of Washington.  In this position, you will support DAHP’s mission to carry out the national historic preservation program mandated by the National Historic Preservation Act of 1966 (NHPA).  You will be assisting the lead GIS Program Coordinator with processing cultural resources records and entering the data into DAHP’s digital system allowing researchers to access this information remotely.Some of what you will enjoy doing will include:

  • Georeferencing maps, digitize reports, enter data into DAHP’s databases, map survey.
  • Converts paper records to digital copies and prepare records for archiving and records center.
  • Enters data into DAHP’s databases, scan paper records, performing QA/QC on previously digitized records before being sent to offsite storage, file and label boxes for archives and record center.
  • Assists with administrative functions delegated by the Executive Assistant and handle other matters as appropriate when Executive Assistant is unavailable.
  • Serves as primary contact for phone coverage directing calls to appropriate staff; assists callers with agency information.
  • Distributes email and voice mail messages to appropriate staff.
  • Respond to customers’ requests appropriately and processed in a timely and positive manner.
  • Primary in-person contact for visitors; receive and greet visitors and act as receptionist and deliver visitors to meetings.
  • Assists in arranging travel for staff to include hotel accommodations.
  • Keeps inventory, stock office supplies and other additional supplies and order when needed.
  • Receives and processes incoming documents and determine appropriate distribution.
  • Prepares outgoing mail, FedEx, UPS, USPS, Campus Mail, Registered mail, Certified mail, or other means of mail services.
  • Maintains DAHP’s three vehicles for regular maintenance and track mileage on the DES Fleet Operations Mileage Reporting.
  • Coordinates parking, security/key badges, schedules conference rooms and Go-to meetings.
  • Updates all phone lists and other contact information.
  • Arranges facility and equipment maintenance, repair, and services.
Three (3) years office work experience providing administrative or clerical support to multiple staff in an office environment, assisting customers and resolving issues in a positive manner.PREFERRED:
Ability to work independently.
Three (3) years of experience in the use of Microsoft Office programs, such as Outlook, Excel, Word, and PowerPoint.
Supplemental Information
In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

  • A letter of interest, describing how you meet the specific qualifications for this position;
  • A current resume, detailing experience, and education; and
  • A list of at least three (3) professional references with current telephone numbers.


  • The initial screening will be solely based on the contents and completeness of the “duties summary” section of your application in, completeness of the application material submitted, and the supplemental questionnaire.
  • A resume will not substitute for completing the “duties summary” section of the application. Responses to the supplemental questionnaire regarding work experience must be reflected in the “duties summary” section of the application.
  • By submitting materials you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

The State of Washington is committed to creating a diverse and inclusive culture. We encourage women, veterans, people of color, and persons with disabilities to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, age, sexual orientation or any other characteristic protected by law.

Persons with a disability who need assistance with their application or that need this announcement in an alternative format, may call (360) 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work. Check with the agency human resource office for specific benefit information.
Insurance Benefits
Employees and families are covered by medical (including vision), dental and basic life insurance.  There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.  Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.  Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts.  To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees’ Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems‘ web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP).  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Vacation (Annual Leave)

You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165.


Full-time employees are entitled to eleven* paid holidays:

New Year’s Day
January 1
Martin Luther King, Jr’s birthday
Third Monday in January
Presidents’ Day
Third Monday in February
Memorial Day
Last Monday in May
Independence Day
July 4
Labor Day
First Monday in September
Veterans’ Day
November 11
Thanksgiving Day
Fourth Thursday in November & Friday after
Christmas Day
December 25
Personal Holiday
Employee’s selection each calendar year

*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice. Please refer to specific Collective Bargaining Agreements for more information.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130.
Please visit the State HR Website for more detailed information.

How many months of office work experience do you have providing administrative or clerical support to multiple staff in an office environment, assisting customers and resolving issues in a positive manner?

  • I do not have this experience
  • 1-11 months
  • 12-23 months
  • 24-35 months
  • 36-47 months
  • 48-59 months
  • 60 months or more
From the question above, describe the experience and what job(s) on your application this will be found. If this does not apply to you, indicate “n/a” in this space.

Do you have experience arranging travel for staff to include hotel accommodations?

  • Yes
  • No

Do you have experience ordering and inventorying office supplies?

  • Yes
  • No

How many months of experience do you have as primary contact (reception, mail, supplies, etc.)

  • I do not have this experience
  • 1-11 months
  • 12-23 months
  • 24-35 months
  • 36-47 months
  • 48 months or more

Required Question

State of Washington
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