• Assist in the coordination and development of special projects, such as identify all PWB contracts by Legislative District and location of the project for the state.
• Assist with research and analysis on program developments, and prepare project-specific reports for the program.
• Provide staff assistance to the PWB program to include, but is not limited to:
  • Participate in Ad Hoc Committees, as needed
  • Assist in Work plan development and implementation
  • Research and data synthesis as needed / assigned
• Perform Data entry systems, such as CMS-Diverse Spend data
• Coordinate PWB technical assistance initiatives with Sync: System Improvement Team, stakeholder and partner organizations such as AWC, USDA-RD, Departments of Health / Ecology, etc.
• Maintain contracting documents and templates for the PWB program manager and team.
• Create, compile and send PWB award and contact documents with PWB project managers.
• Coordinate contract document routing and signatures with project managers, program manager, and the Board Chair.
• Collect contracting data and ensure timely and accurate contracting systems.
• Provide contracting database support and maintain community files, ensure data integrity for state contracting databases.
• Produce and analyze project and program data as needed.
• Maintain contracting, archiving contracts and closeout guidance materials and written procedures.
• Support update of PWB application and program handbooks and materials.
• Assist development and implementation of workshop/regional trainings and other technical assistance events, including registrations, presentations and handouts.
• Assist with PWB program communication, marketing and website maintenance.
• Provide general technical assistance to potential applicants and stakeholders.

• A Bachelor’s degree and 1 year in funding programs, Boards and Commissions.
• Additional professional experience can substitute for education.
• Intermediate skill level for MS Word, Excel, PowerPoint, databases.
• Excellent interpersonal skills and the demonstrated ability to build trusting relationships and loyal partnerships with customers, employees, and executive management.
• Ability to manage multiple projects simultaneously, under pressure and to participate multi-stakeholder processes.
• Accountability–Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.
• Integrity — demonstrates a sense of responsibility and commitment to the public trust through statements and actions. Honors commitments and promises.
• Leadership–Leads through change and adversity, makes the tough call when needed, builds consensus when appropriate, motivates and encourages others.
• Teamwork–Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.
• Communication–Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.

Desired Qualifications:

• Proficient in the use of state agency accounting and finance database system.

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• A letter of interest describing how you meet the specific qualifications for this position;
• A current resume detailing experience and education; and
• A list of at least three professional references.

The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified and documentation may be required.

For questions about this recruitment, please contact Lindsey Henderson at 360-725-2650 or lindsey.henderson@commerce.wa.gov.

Who we are:

At Commerce, we’re a little different. Our Olympia offices are open Monday through Friday (flexible schedules are available). Our parking is free and many of our employees bike year round. We also have an active bicycle loaner program.

Washington State offers commuting programs, including free, subsidized and reduced public transportation incentives.  There are approximately 300 employees in our agency. We are committed to our work and value balance in our personal lives. We hire people for a position and encourage them to train for growth opportunities.

If this sounds like a good fit for you and you meet the qualifications, we encourage you to apply today!

What we do:

We are the lead state agency charged with enhancing and promoting sustainable community and economic vitality in Washington. We administer a diverse portfolio of more than 100 programs and several state boards and commissions, all focused on achieving one clear and simple mission: to grow and improve jobs in Washington.

Our key customers include businesses, local governments and community-based organizations. We also play the crucial role of convening numerous local, state, regional and federal partners and stakeholders, public and private. Together we work to support the Governor’s priorities and achieve shared goals and objectives for the citizens of Washington.

Not from Olympia?

As the state’s capitol, Olympia is located off Interstate 5 at the south end of the Puget Sound roughly half-way between Seattle and Portland, and less than a two hour drive to the coast, temperate rainforest, mountains, urban city, or farmlands.  With year-round art festivals, parades, theater shows, concerts, and community events, Olympia and its surrounding cities have something for everyone. For parents, it boasts some of the best schools in the nation and the renowned HandsOn Children’s Museum.  Home to two universities (The Evergreen State College and Saint Martin’s University), Olympia residents also have the opportunity to pursue a degree while working!

Special Notes:

This position is covered by a union security provision.

Additional Information:

The Washington State Department of Commerce complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. 

The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.