Job Title: FISCAL ANALYST 4
Opening Date/Time: Fri. 04/14/17 12:00 AM Pacific Time
Closing Date/Time: Sun. 04/30/17 11:59 PM Pacific Time
Salary: $3,721.00 – $4,879.00 Monthly
Job Type: Full Time – Permanent
Location: Thurston County – Olympia, Washington
Department: Dept. of Fish and Wildlife
The Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission.
Fiscal Analyst 4 – Payroll
Permanent, Full-Time
THE DEPARTMENT
The Washington Department of Fish and Wildlife (WDFW) is dedicated to preserving, protecting and perpetuating fish, wildlife and ecosystems, while providing sustainable recreational and commercial opportunities dependent on viable fish and wildlife populations. Each day, WDFW employees facilitate fishing, hunting and wildlife viewing opportunities for millions of residents and visitors. WDFW’s employees–field and laboratory biologists, geneticists, research scientists, hatchery professionals, policy experts, fully commissioned law enforcement officers, land stewards, lab technicians, property acquisition specialists, customer service representatives and others work throughout the state. WDFW employees protect and restore critical habitat, strive to facilitate species recovery when necessary, and manage hundreds of fish and wildlife species. WDFW employees maintain nearly a million acres of public wildlife lands. They interpret, apply and enforce state and federal laws and collaborate with stakeholders to protect fish and wildlife resources. Find out more about us and the important work we are a part of at www.wdfw.wa.gov.

We are recruiting to fill one (1) permanent, full-time Fiscal Analyst 4 position in our Technology and Financial Management Program, Financial Services Division, located at the Washington State Natural Resources Building in Olympia, Thurston County, Washington.
 Duties:
This is a key lead accounting position within the Washington State Department of Fish and Wildlife’s (WDFW) Technology and Financial Management Program, Financial Services Division Payroll Office. The incumbent in this position reports to and supports the Payroll Manager and performs number of complex stand-alone, time sensitive financial duties that affect all WDFW programs and staff state-wide. This position has been designated by management as a lead position who reviews the work of other Fiscal professional staff and Program staff to ensure payroll accounting entries and charges to programs and grants are correct and documented properly.

Critical duties include overseeing and performing a variety of complex manual and automated fiscal tasks. This position provides oversight and coordination of payroll processing for agency employees’ salary and benefits. This position is responsible for overseeing the reconciliation of agency subsidiary accounts in the payroll account (035). This position also assists in monitoring and troubleshooting disputes between payroll processing staff and employees/supervisors which are governed by collective bargaining agreements. Assists in the coordination and financial systems, including Total Time and HRMS. This individual will be the liaison between the Payroll Office and Central Information Services to ensure that updates to the system(s) occur at a time that is not detrimental to payroll processing. This individual also has oversight over the benefits specialist to ensure that medical insurance, life insurance, and other employee benefits are started and stopped in the PAY1 system correctly and timely. Makes recommendations regarding internal controls in the Payroll Office. This position coordinates, troubleshoots and assists other Fiscal Office staff to ensure appropriate training and development is received to conduct and complete assigned fiscal duties.

Although this position works under the supervision of the Payroll Manager in the WDFW Fiscal Office they are expected to work closely with the Financial Management Branch staff throughout WDFW to accomplish assigned work and resolve highly technical accounting processes and finance related questions. This includes program budget staff, central budget staff and other agency staff. This position also works with Fiscal Office employees to whom they provide leadership and training. This position also prepares and/or has oversight for routine reports sent to program staff, including but not limited to the overtime report, exchange time report, compensatory time report, etc. for  supervisors to review.

This position contributes to the agency’s two following goals:

Goal III:  Funding – Ensure effective use of financial resources in order to meet the needs of the State’s fish and wildlife resource for the benefit of the public.

Goal IV: Competence – Implement processes that produce sound and professional decisions, cultivate public involvement, and build public confidence and agency credibility.

Duties will include but not limited to the following:

  • Lead duties for payroll processors and principal assistant to Fiscal Analyst 5
  • Responsible for oversight and coordination of payroll processing twice a month for approximately 1,800 to 1,900 agency employees.
  • Train payroll processors on HRMS master data.
  • Act as liaison between payroll processors and payroll manager.
  • Responsible for oversight of employee benefits and payroll fund reconciliation.
  • Coordinate special projects for payroll office.
 Qualifications:
Required Qualifications:

  • Two (2) years of accounting, bookkeeping or payroll experience.
  • Good working knowledge of Excel and Word and proven ability and experience using other financial software programs.
  • Knowledge of effective communications processes with internal and external customers.
  • Ability to work within a team environment, including collaborative problem solving, maintaining open communication among staff and allowing flexibility for creative input from others.
  • Ability to exhibit integrity and honestly and maintain confidentiality.
  • Ability to be punctual with regular work performance and to use leave appropriately.
  • Consistently follow applicable fiscal guidelines, regulations, principles and standards.
  • Responsibly and accurately handles the public’s money when processing financial transactions.
  • Capability to multi-task with frequent interruptions in a fast paced office while still meeting deadlines.

Preferred/Desired Qualifications:

  • Bachelor’s degree which includes 18 quarter or 12 semester credits in accounting, auditing, or budgeting.
  • One (1) year of relevant experience working with state government accounting.
  • Experience with the Human Resources Management System (HRMS).
  • Experience with the WDFW internal systems, such as Total Time.
  • Experience prioritizing a workload to meet critical deadlines for both individual work and team assignments.
 Supplemental Information:
Working Conditions
Working environment is a busy office setting. Most tasks will involve sitting at a desk and working on a computer amid distraction.

Union Notice
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE), which contains a “union security” provision. This means that, as a condition of employment, you must either join the union and pay union dues, or pay the union a representational or other fee within 30 days of the date you are put into pay status.

How to Apply
To apply, you MUST complete your profile at www.careers.wa.gov including a chronological employment history and attach only the following to your profile before applying for this position:

  • A letter of interest describing how you meet the qualifications of this position
  • A current resume, chronological preferred
  • Three professional references

Note: Failure to follow the above application instructions will lead to disqualification.  E-mailed documents will not be accepted in lieu of attaching your documents to the online profile.

Upon submission of your online application, you will immediately receive a confirming e-mail.  You will then be notified via e-mail of your status during the process.  In addition to the e-mail notifications, you can check the status of your application at any time by visiting your online profile at www.careers.wa.gov.  Due to the high volume of applications that we receive, we ask your understanding and encourage you to use the online process and avoid calling for information.

Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application may disqualify you from consideration for employment in this position. All information will be verified and documentation may be required.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.  Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.