Administrative Intern (Administrative Intern 3)
Keeping Washington Clean and Evergreen
The Water Resources (WR) program is currently looking to fill an Administrative Intern 3 position. This position will be located in our Northwest Regional Office (NWRO) in Bellevue, WA.
This administrative intern 3 position will be an introduction to the Department of Ecology and the Water Resources Program. The incumbent will assist the Water Resources Program administrative assistant and section manager on a range of administrative, research, and document management tasks that are of critical importance to the Section. In addition to administrative duties, the incumbent will have some opportunities for field work and to learn about water resources permitting and decision-making.
We are looking for applicants who are detail oriented, good communicators, and are interested in water resources management.
To learn more about The Department of Ecology, please visit our website at www.ecy.wa.gov and check us out on Twitter, Facebook, Instagram or our blog.
Local efforts… Diverse people… Statewide impacts
The mission of the Water Resources program (WR) is to manage water resources to meet the current and future needs of the natural environment and Washington’s communities.
This position will assist on a range of administrative, research and document management tasks that are critically important to the Water Resources Program. This will include:
Incumbent will receive training in the agency process of archiving, records retention, and entering information in the Central Records Indexing and Inventory System (CRIIS) database to perform the following:
- Archive files following the records retention schedule, enter information into the CRIIS database.
- Accurately enter site name and address, type of record, any other permit number associated with the record so that the record can be found in the database at a later date.
- Ensure proper retention schedule is used.
- Place files in box to be sent to state records center or archives.
- Label box for pickup by campus mail.
Incumbent will receive training in the Water Rights Tracking System as well as scanning, tracking, records retention, coding, well log filing, and SharePoint file management. Specifically, the incumbent will:
- Scan and enter water rights into the Water Rights Tracking System using a Fujitsu scanner and Capitva software.
- Identify accurately and separate with barcoded dividers as part of scanning preparation.
- Clean out files, keeping track of records that are being destroyed per the retention schedule.
- Scan water system plans onto the Water Resource Y drive.
- Code and file well logs.
- Learn and implement SharePoint and electronic file management to assist the section with operations.
Incumbent will receive training on the administrative processes of faxing, scanning, printing, logging water rights, and making document labels. Specifically, the incumbent will:
This position is scheduled to be full time, however we are open to a part time work schedule with at least 24 hours per week. This position is set to last for up to 6 months.
- Provide clerical support to the Water Resources Administrative Assistant, including faxing, scanning, printing, and making labels.
- Maintain the well logs and water right files.
- Maintain administrative files for the Section by establishing procedures, creating files and organizing documents.
- Maintain public information handouts and other informational material.
A Bachelor degree from an accredited college or university and at least one quarter or one semester of graduate work.
Equivalent experience will substitute for the graduate coursework.
- Proficiency in Microsoft Office Suite, including, but not limited to Outlook, Word, and Excel.
- Experience using SharePoint.
- Ability to navigate the intranet/internet to find information.
- Keyboarding at a net speed of at least 40 words per minute accurately.
Special Requirements / Conditions of Employment
Must obtain and maintain a valid Driver’s License.
- Supplemental Information
In order to be considered, applicants MUST include the three following documents as attachments to their application:
- A one-page cover letter describing why you are interested in this position.
- A resume describing your relevant education and/or experience.
Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile’s resume text field.
Please read the supplemental questions carefully and answer completely. Incomplete responses, including “please see resume” may disqualify you from further consideration.
Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.
If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on “Look for Jobs” and select Dept. of Ecology under the “Department” search list. Click “Apply Search.”
If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail email@example.com. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.
If you have specific questions about the position, please email Ria Berns at: Ria.firstname.lastname@example.org. Please do not contact Ria to inquire about the status of your application.
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.
The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
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