Cost Recovery Specialist (Fiscal Analyst 3)

Salary
$43,344.00 – $56,844.00 Annually
Location
Thurston County – Lacey, WA
Job Type
Full Time – Non-Permanent
Department
Dept. of Ecology
Job Number
2018-FS2683-02234
Closing
3/22/2018 11:59 PM Pacific
Description
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Keeping Washington Clean and Evergreen
Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effectivecollaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.

Ecology’s Fiscal team members are highly sought after for their marketable skills due to having one of the State of Washington’s most complex financial systems. Employee skills are utilized through knowledge of applicable state and federal laws, policies, and rules to maintain the integrity of financial data and provide direct services to staff. Ecology managers, the Governor, State Auditor, Office of Financial Management, and the Legislature can confidently use Ecology’s financial information to make crucial decisions affecting the environment. Couple valuable learning gained with being able to work with this team that works well across units, you have a great formula for individual success!

We are seeking candidates who are committed to providing professional, authentic, courteous service in all interactions; anticipates customers’ needs and seeks positive outcomes and results.

To learn more about our agency, please visit our website at www.ecy.wa.gov.

Local efforts… Diverse people… Statewide impacts
 

Duties
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The Financial Services Program manages the agency’s financial resources and supports agency planning so that environmental goals and strategic priorities are met.

The program’s Revenue and Receivables Unit in Lacey, WA is looking to fill a Cost Recovery Specialist (Fiscal Analyst 3) position.

The Revenue and Receivables Unit supports the Fiscal Office Mission of delivering useful and timely financial information to all levels of agency management by:

  • Maintaining the integrity of data in all agency financial systems.
  • Providing direct services to agency management in all areas of revenue and expenditure accounting and Reporting.
  • Maintaining compliance with all federal and state financial reporting laws and rules.

The Revenue and Receivables Unit is responsible for:

  • Invoicing, recording and monitoring of the agency’s multi-million dollar loan programs and environmental cleanup projects.
  • Daily receipt and processing of payments received by the agency.
  • Accurate recording and monitoring of agency receivables
  • Financial oversight and monitoring of the agency’s receivable agreements.
  • Preparation of the Agency’s Comprehensive Annual Financial Report (CAFR)
  • Specialized accounting activities related to quarterly Cost Recovery Receivable invoicing and collection.
  • Accurate calculation and recording of accrued interest associated with delinquent cost recovery accounts.
  • Collection and organization of agency documentation associated with cleanup sites to be used for collection efforts and potential legal action.

Some of the key work activities include:

  • Working closely with the TCP Cost Recovery Coordinator, performs specialized accounting activities related to quarterly Cost Recovery Receivable billings.
  • Prepares journal voucher and records interest accrued on delinquent cost recovery accounts.
  • Generates and processes monthly delinquency notices.
  • Analyzes and determines which accounts are to be recognized on the Agency’s state-wide financial reports as uncollectible.
  • Obtains management and program approval for uncollectible and agency write-off actions.  Prepares accounting transaction to remove uncollectable amounts from agency financial statements.
  • Informs program and management as to current financial status and any potential problem areas.
  • Maintains receivable and site files with all supporting documentations.
  • Assists supervisor in the development of accounting procedures for maintaining and monitoring receivable agreements, enforcement orders, negotiated settlements and other related documents.
  • Analyzes and interprets reports produced by various automated systems or semi-automated systems.  These systems may include, but are not limited to: the Agency Financial Reporting System (AFRS), the Toxics Cost Recovery Program System (TCP), Billing & Revenue Tracking System (BARTS), the Accounts Receivable System (AR), and many others.
  • As part of the Unit, will assist in heavy work load situations, such as the closing of each fiscal year and processing high volume of payments.
Qualifications
 

Required Qualifications:

  • A bachelor’s degree from an accredited college or university in business, accounting, public administration, or closely related discipline, with a minimum of 18 quarter  or 12 semester hours in accounting, auditing, or budgeting. Professional experience may substitute for education but not for the accounting credit hours.
  • Three (3) or more years of relevant professional-level accounting experience.
  • Experience using State of Washington enterprise systems for accounting and reporting (AFRS, Enterprise Reporting-standard and Web Intelligence).
  • Two (2) years of experience using Microsoft Office products including Word, Excel and Outlook; to create, edit, modify, save, and delete documents and spreadsheets; includes locating and accurately modifying existing files and templates for reuse.
  • One (1) year of experience, planning, prioritizing, and organizing workloads to meet deadlines.
  • Reliability to be on the job and be a productive team member in a busy unit with deadlines and seasonal workload issues.

Desired Qualifications:

  • Prefer 30 quarter or 20 semester hours of college-level accounting and one or more years of relevant experience.
  • Three (3) years of experience using State of Washington enterprise systems for accounting and reporting (AFRS, Enterprise Reporting-standard and Web Intelligence).
  • Intermediate proficiency with agency standard software applications and systems.
  • Ability to use a 10-key calculator by touch.
  • Ability to prioritize tasks and organization skills to create and maintain unit files.
  • Reliability to be on the job and be a productive team member in a busy unit with deadlines and seasonal workload issues.
  • Understanding of and experience using Lean or other continuous improvement methodologies to achieve efficiencies and respond to customer needs.
  • Demonstrated ability to communicate effectively, work collaboratively with, and present complex financial material to all levels of management and staff.

Special Requirements / Conditions of Employment:

Employee must read, sign, and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A) and Internal Control Responsibility (Part B).

Supplemental Information
 

Application Instructions:
In order to be considered, applicants MUST link the following documents as attachments to their application:
  • A copy of your college transcript(s) showing your college-level accounting credits. (This may be an unofficial online transcript. It does NOT need to be a sealed, certified copy. HTML or PDF formats, or a screen print into Word are acceptable. Please do not paste text from the internet into Word).
  • A list of three work-related references (i.e., supervisor, peer, customer) with current phone numbers.
Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile’s resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including “please see resume” may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on “Look for Jobs” and select Dept. of Ecology under the “Department” search list. Click “Apply Search.”

Other Information:

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.

If you have specific questions about the position, please email Carla Clarey at: Ccla461@ecy.wa.gov. Please do not contact Carla to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work. Check with the agency human resource office for specific benefit information.
Insurance Benefits
Employees and families are covered by medical (including vision), dental and basic life insurance.  There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.  Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.  Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts.  To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees’ Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems‘ web site.
 
Employees also have the ability to participate in the Deferred Compensation Program (DCP).  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
 
Vacation (Annual Leave)
You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165.

Holidays

Full-time employees are entitled to eleven* paid holidays:

HOLIDAY
DATE
New Year’s Day
January 1
Martin Luther King, Jr’s birthday
Third Monday in January
Presidents’ Day
Third Monday in February
Memorial Day
Last Monday in May
Independence Day
July 4
Labor Day
First Monday in September
Veterans’ Day
November 11
Thanksgiving Day
Fourth Thursday in November & Friday after
Christmas Day
December 25
Personal Holiday
Employee’s selection each calendar year

*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice. Please refer to specific Collective Bargaining Agreements for more information.

 
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130.
Please visit the State HR Website for more detailed information.
01
How did you learn about this job posting?

  • Community Based Organization
  • Community / Technical College
  • Ecology Employee
  • Ecology Recruiter
  • Ecology Jobs Page
  • Facebook
  • Job Board
  • Job Fair
  • LinkedIn
  • Newspaper
  • Other State Agency
  • Other Website
  • Professional Association
  • Twitter
  • Radio
  • University Job Board
  • WorkSource
  • www.careers.wa.gov
02
If you selected Community Based Organization, Community / Technical College, Job Board, Job Fair, LinkedIn Group, Newspaper, Other State Agency, Other Website, Professional Association, Radio, University Job Board or WorkSource location then please share which one.
03
Please select the statement that best describes your level of education in business, accounting, public administration, or a closely related discipline.

  • I have 30-59 semester or 45-89 quarter credits.
  • I have 60-89 semester or 90-134 quarter credits (AA degree).
  • I have 90-119 semester or 135-179 quarter credits.
  • I have a bachelor’s degree.
  • None of the above statements apply.
04
Please indicate your degree and major study.
05
Please select the statement that best describes your professional-level accounting experience.

  • I have at least three years experience.
  • I have at least four years experience.
  • I have at least five years experience.
  • I have at least six years experience.
  • I have at least seven years of experience.
  • None of the above statements apply.
06
Please provide additional information to support your response to question 5 above. The following information is needed: position title(s), specific duties, and periods of employment. Make sure your response specifically addresses the qualification above. An incomplete answer, including “please see resume” may remove you from further consideration.
07
Which statement best describes your college-level accounting credits?

  • I have at least 18 quarter or 12 semester hours of college-level accounting.
  • I have at least 30 quarter or 20 semester hours of college-level accounting.
  • None of these statements apply.
08
Please list all the college-level accounting courses you have taken.
09
Do you have at least two years of experience using Microsoft Office products including Word, Excel and Outlook?

  • Yes
  • No
10
If you answered yes to question 9, are you able to create, edit, modify, save, and delete documents and spreadsheets; includes locating and accurately modifying existing files and templates for reuse?

  • Yes
  • No
11
Do you have experience using State of Washington enterprise systems for accounting and reporting (AFRS, Enterprise Reporting-standard and Web Intelligence)?

  • Yes
  • No
12
Do you have at least one year of experience, planning, prioritizing, and organizing workloads to meet deadlines?

  • Yes
  • No

Required Question

Agency
State of Washington
Address
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View Job Posting for Location, Washington, 98504.

Phone
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