• Maintains divisional contact information and ensures information is up to date and available to all stakeholders.
• Receives and processes incoming and outgoing UPS and FedEx deliveries.
• Maintains, organizes, inventories, and coordinates ordering of divisional supplies (i.e., general office supplies, toner, envelopes, name plates etc.)
• Maintains, organizes inventories and coordinates ordering of divisional uniform orders.
• Manages divisional surplus activities. Collects, documents, and announces surplus availability.
• Serves as the divisions Records Retention Coordinator by managing, overseeing and bing the division’s point of contact for compliancy of paper and electric records by ensuring divisional activities support state policy and procedures regarding records retention and archiving practices.
• Services as the division point of contact for all office moves and facility requests and ensures work requests are completed in a timely manner, billed accurately and requirements are fulfilled.
• Serve as a divisional point of contact for all travel and motor pool coordination including payment or booking arrangements.
• Serves as notary for certified records.
• Prepares and facilitates the completion of personnel action forms and paperwork for resignations, termination, new hires, promotions, and/or transfers.
• Assists management through the interview process by completing paperwork, making calls, sending emails and reserving rooms.
• Manages Division Schedule and Reports on completion progress for division: annual evaluations, expectations and training plans;
• Serves as division safety coordinator, ensures staff are trained in accordance with state law. Provides up to date staff rosters and safety information to division leadership.
• Ensures timely ordering and setup of new IT equipment and system access is achieved for division staff.
• Serves as division point of contact and for all IT inventory and communicates upgrade or maintenance information out to divisional staff (e.g., SharePoint migrations, email changes or system patches).

• High School diploma or GED equivalent
• Four (4) years of customer service experience
• Ability to type 35 wpm with accuracy
• Knowledge of Microsoft Office Excel, Word and Outlook
• Excellent ability to proofread and edit documents and emails for grammar and spelling

Union Notice
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife, and the Washington Federation of State Employees (WFSE), which contains a “union security” provision. This means that, as a condition of employment, you must either join the union and pay union dues, or pay the union a representational or other fee within 30 days of the date you are put into pay status.

How to Apply
To apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (generic cover letter will not be accepted)
• A current resume (please make it succinct)
• Three professional references (personal references do not count as professional)

Please note:  Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online profile.

Upon submission of your online application, you will immediately receive a confirming e-mail.  You will then be notified via e-mail of your status during the process.  In addition to the e-mail notifications, you can check the status of your application at any time by visiting your online profile at www.careers.wa.gov.  Due to the high volume of applications that we receive, we ask your understanding and encourage you to use the online process and avoid calling for information.

Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application may disqualify you from consideration for employment in this position. All information will be verified and documentation may be required.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.