Recruitment Announcement: Program Coordinator
Recruitment Closes: 9/21/2018

About PEI:
PEI’s mission is to advance science literacy and deepen student engagement by empowering educators to teach real-world science outdoors. PEI’s FieldSTEM® Model iscareer connected, locally relevant, integrated, fieldbased learning designed to advance science literacy and inspire balanced decision making for sustainable communities. More information at the following website:

Job Description
The Program Coordinator provides administrative support for the Program Department and is responsible for statewide educator professional development workshops and event/meeting logistics. This position is full-time and reports to the Program Director.

Primary Responsibilities

Workshop and Event Support
 Provide support and logistics for educator workshops and events/meetings
 Develop marketing materials; such as flyers, press releases and social media posts
 Manage online registration platforms
 Provide post-workshop follow up
 Manage participation in OSPI’s WA State Approved Clock Hours Provider program
 Maintain a web-based calendar of workshops and events

 Work with Communication Coordinator to implement PEI’s social media strategy
 Work with Communication Coordinator to provide support for newsletters, annual reports, etc.
Finance and Administrative Support
 Provide administrative/program support to FieldSTEM Coordinators located across the state
 Process contracts
 Provide logistical support for Program Department travel
 Ensure compliance with record retention policy
 Share reception and telephone duties

Program Resources Support
 Maintain resource inventory
 Process orders and resource requests
 Support updates to program materials

Desired Qualifications and Skills
• Undergraduate degree preferred in related field; minimum 5 years of experience in program administration with a strong emphasis in workshop/event/meeting logistics
• Experienced in marketing programs and services
• Experience with graphic design, website and social media platforms
• Proficient using Microsoft Office 365, MailChimp, FormAssembly, Eventbrite
• Experienced in data entry and/or database management
• Experience with Salesforce strongly preferred
• Excellent organizational/logistics skills
• Effective time management skills
• Excellent customer service skills
• Effective writing and communication skills
• Interest in the education field with an emphasis in environmental/natural resource education
• Professional, positive, creative, flexible
• Ability to work independently and as part of a team

Wages and Employment Information
This is a 40 hour per week position. Wages are $17.00 – $21.00 per hour dependent on successful applicant’s qualifications and experience. PEI offers a competitive Employee Benefit Plan that includes paid holidays, vacation and sick leave, health, vision, dental, retirement and life insurance benefits.

To Apply
Individuals interested in applying for this position should submit a letter of interest, resume and job application found at the following link: to Gail Kramer, PEI Finance and HR Director, email:, electronically or by mail to 724 Columbia St. NW, Suite 255, Olympia WA 98501. Applications will not be accepted in person.

Questions regarding this position may be directed to Gail Kramer at the contact information above.

PEI thoughtfully reviews every resume submitted but will only communicate with those selected for an interview. If
we contact you for an interview, please be prepared to undergo a thorough background and professional
reference check.