Student Assistant Position Description

Graduate Program on the Environment

 

Reports To: MES Assistant Director

 

Hours: 19 hours a week when classes are in session; possibility of up to 40 per week during breaks and in summer. This position is a two-year position with the possibility to be promoted to a Recruitment Assistant ($13/hour) after 6 months.

 

Compensation: $11/hour; partially paid through work-study funds

 

Start Date: October 8, 2012

 

Qualifications:

  • Must be a first-year MES student who is enrolled for at least 2 credits in fall, winter and spring.  Does not need to take credits in the summer.
  • Comfortable talking with all types of people – both incoming and current students, alumni, staff, and faculty by phone, by email or in person
  • General office skills – including Microsoft Office, fax, and copy machines
  • Problem solver; takes initiative, fast learner
  • Comfortable learning new software – can self-teach
  • Confidentiality and integrity a must
  • Event or project planning experience preferred
  • Excellent communication skills – phone, email and in-person
  • Organized and detail-oriented
  • Flexible and able to work with minimal direction, yet able to ask questions to clarify the task at hand

 

Job Duties:

  • MES Thesis support
    • Printed thesis: intake, binding, recording, deliver to library
    • Assist with scheduling thesis presentations each quarter
  • Maintain paper and electronic files of MES students and graduates
  • Aid Assistant Director with recruiting prospective students
    • Enter inquiries into database
    • Send promotional materials to inquiries and recruitment contacts
    • Answer prospective student questions when Assistant Director is unavailable
  • Update MES student resources database (scholarships, internships, etc)
  • Maintain MES listservs for current students and alumni
  • Notify MES students and alumni of upcoming events, jobs, etc
  • Co-maintain MES Weekly blog with Assistant Director; possible MES website support
  • Check general MES email inbox
  • Assist MES Director with small projects throughout the year
  • Faculty support – room reservations, scheduling, syllabi, bios
  • Primary contact for 3rd Floor Fishbowl room reservations (with MPA Program Assistant)
  • Event support (graduation, orientation, smaller events throughout year)
  • General office support (copies, deliveries, etc.)
  • Contacting current students at certain times of year by email or phone
  • Update MES classes through online catalog system
  • Assist with various projects throughout the year
  • Assist MES Communications Assistant with printing and distributing quarterly newsletter
  • Other duties as assigned

 

How to apply:

Submit a resume and cover letter to Gail Wootan, MES Assistant Director by September 18, 2012.  Please email wootang@evergreen.edu or deliver to Lab 1, Room 3022.  Interviews will be held the week of September 24.